Reporting and Accountability
To ensure public accountability and financial transparency, public libraries that receive provincial grant funding must submit the following three reports as part of the public library accountability framework.
- Annual Survey of B.C.'s Public Libraries—All 71 B.C. public libraries report their annual statistics through the provincial Annual Survey of B.C.’s Public Libraries. Survey results from 2002-onwards are publicly available through the BC Data Catalogue.
- Provincial Public Library Grant Report (PLGR)—The PLGR provides an opportunity for libraries to showcase their achievements throughout the year and demonstrate how they support provincial programs and priorities.
- Statement of Financial Information (SOFI)—All British Columbia public libraries and library federations that receive provincial grants are required to submit an annual SOFI, as per section 2 of the Financial Information Act (FIA).
- Typical Week Supplemental Survey—Typical Week survey is an optional supplement to the Annual Survey of Public Libraries. The goal is to capture information that some libraries are not able to collect on a daily and regular basis.
To protect privacy, photos or signatures that could identify individuals have been removed from documents that appear on this website. For questions about the Public Library Accountability Framework, please contact us.
- Contact the Libraries Branch: llb@gov.bc.ca
Annual Survey of B.C.'s Public Libraries Information and Submission
- Public libraries submit their survey results through a web-based solution called Counting Opinions
- The 2018 Annual Survey updated survey questions and instructions for administrators will be available in early 2019
- Please submit your 2018 statistics by May 15, 2020
Provincial Public Library Grants Report Instructions and Template
Please submit your 2019 PLGR by March 2, 2020.
Statement of Financial Information Instructions and Forms
The SOFI forms are available to download in Word (.docx) and PDF (.pdf) formats. Please submit your 2019 SOFI by May 15, 2020.
| Document | Word | XLSX | |
| 00 - Instruction Sheet | .docx | n/a | |
| Required Documents | |||
| 01 - Table of Contents | .docx | n/a | |
| 02 - Financial Information Act Submission Checklist | .docx | n/a | |
| 03 - Board Approval Form | .docx | n/a | |
| 04 - Management Report - Municipal & Regional District Libraries | .docx | n/a | |
| 04 - Management Report - Public Library Associations & Library Federations | .docx | n/a | |
| 05 - Financial Documents (Provided by Submitters) | |||
| 06 - Schedule of Debt | .docx | n/a | |
| 07 - Schedule of Guarantees and Indemnities | .docx | n/a | |
| 08 - Schedule of Remuneration and Expenses | .docx | n/a | |
| 09 - Statement of Severance Agreements | .docx | n/a | |
| 10 - Statement of Changes in Financial Position | .docx | n/a | |
| 11 - Schedule of Payments for Provision of Goods and Services | .docx | n/a | |
| Sample Documents | |||
| 12 - Schedule of Remuneration and Expenses (SCHED 8 SAMPLE) | .docx | .xlsx | |
| 13 - Schedule of Payments for Provision of Goods and Services (SCHED 11 SAMPLE) | .docx | .xlsx | |
Typical Week Survey Information and Instructions
Each year, Libraries Branch helps coordinate the optional Typical Week survey to supplement the Annual Survey of Public Libraries. The goal is to capture information that some libraries are not able to collect on a daily and regular basis.
The 2019 recommended week for the Typical Week Survey is Sunday, October 20, 2019 through Saturday, October 26, 2019. If that week is not representative of a typical week for your library, or if it is not a convenient time for your library, please select another week that works for you.
| Library | PLGR | SOFI |
|---|---|---|
| Alert Bay Public Library | PLGR (PDF) | SOFI (PDF, 2.6MB) |
| Beaver Valley Public Library | PLGR (PDF) | SOFI (PDF, 5.4MB) |
| Bowen Island Public Library | PLGR (PDF) | SOFI (PDF) |
| Burnaby Public Library | PLGR (PDF) | SOFI (PDF, 1.9MB) |
| Burns Lake Public Library | PLGR (PDF) | SOFI (PDF, 2.2MB) |
| Cariboo Regional District Library | PLGR (PDF) | SOFI (PDF, 15.4MB) |
| Castlegar & District Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Chetwynd Public Library | PLGR (PDF, 1.3MB) | SOFI (PDF) |
| Coquitlam Public Library | PLGR (PDF) | SOFI (PDF, 3.0MB) |
| Cranbrook Public Library | PLGR (PDF, 1.7MB) | SOFI (PDF, 1.4MB) |
| Creston Public Library | PLGR (PDF, 1.1MB) | SOFI (PDF, 9.8MB) |
| Dawson Creek Public Library | PLGR (PDF) | SOFI (PDF, 3.1MB) |
| Elkford Public Library | PLGR (PDF) | SOFI (PDF) |
| Fernie Public Library | PLGR (PDF) | SOFI (PDF, 2.5MB) |
| Fort Nelson Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Fort St. James Centennial Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Fort St. John Public Library | PLGR (PDF) | SOFI (PDF) |
| Fraser Lake Public Library | PLGR (PDF) | SOFI (PDF, 3.9MB) |
| Fraser Valley Regional Library | PLGR (PDF, 1.3MB) | SOFI (PDF, 3.2MB) |
| Gibsons & District Public Library | PLGR (PDF) | SOFI (PDF, 6.3MB) |
| Grand Forks & District Public Library | PLGR (PDF) | SOFI (PDF, 3.8MB) |
| Granisle Public Library | PLGR (PDF) | SOFI (PDF) |
| Greater Victoria Public Library | PLGR (PDF) | SOFI (PDF) |
| Greenwood Public Library | PLGR (PDF) | SOFI (PDF, 1.9MB) |
| Hazelton District Public Library | PLGR (PDF) | SOFI (PDF, 7.7MB) |
| Houston Public Library | PLGR (PDF, 1.2MB) | SOFI (PDF, 3.9MB) |
| Hudson's Hope Public Library | PLGR (PDF) | SOFI (PDF, 7.9MB) |
| Invermere Public Library | PLGR (PDF) | SOFI (PDF, 4.5MB) |
| Kaslo & District Public Library | PLGR (PDF, 1.2MB) | SOFI (PDF, 4.5MB) |
| Kimberley Public Library | PLGR (PDF) | SOFI (PDF, 5.0MB) |
| Kitimat Public Library | PLGR (PDF) | SOFI (PDF, 1.6MB) |
| Lillooet Area Public Library | PLGR (PDF) | SOFI (PDF, 3.9MB) |
| Mackenzie Public Library | PLGR (PDF) | SOFI (PDF) |
| McBride & District Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Midway Public Library | PLGR (PDF) | SOFI (PDF, 1.4MB) |
| Nakusp Public Library | PLGR (PDF) | SOFI (PDF) |
| Nelson Public Library | PLGR (PDF) | SOFI (PDF, 2.5MB) |
| New Westminster Public Library | PLGR (PDF) | SOFI (PDF, 2.9MB) |
| North Vancouver City Public Library | PLGR (PDF) | SOFI (PDF, 8.7MB) |
| North Vancouver District Public Library | PLGR (PDF) | SOFI (PDF) |
| Okanagan Regional Library | PLGR (PDF, 3.6MB) | SOFI (PDF, 2.5MB) |
| Pemberton & District Public Library | PLGR (PDF) | SOFI (PDF) |
| Pender Island Public Library | PLGR (PDF) | SOFI (PDF, 3.5MB) |
| Penticton Public Library | PLGR (PDF) | SOFI (PDF, 3.4MB) |
| Port Moody Public Library | PLGR (PDF) | SOFI (PDF) |
| Pouce Coupe Public Library | PLGR (PDF) | SOFI (PDF, 5.2MB) |
| Powell River Public Library | PLGR (PDF) | SOFI (PDF, 2.8MB) |
| Prince George Public Library | PLGR (PDF) | SOFI (PDF, 5.9MB) |
| Prince Rupert Public Library | PLGR (PDF) | SOFI (PDF) |
| Radium Hot Springs Public Library | PLGR (PDF) | SOFI (PDF, 2.1MB) |
| Richmond Public Library | PLGR (PDF) | SOFI (PDF) |
| Rossland Public Library | PLGR (PDF) | SOFI (PDF, 2.9MB) |
| Salmo Public Library | PLGR (PDF) | SOFI (PDF, 4.1MB) |
| Salt Spring Island Public Library | PLGR (PDF) | SOFI (PDF, 3.1MB) |
| Sechelt Public Library | PLGR (PDF) | SOFI (PDF) |
| Smithers Public Library | PLGR (PDF) | SOFI (PDF, 5.7MB) |
| Sparwood Public Library | PLGR (PDF) | SOFI (PDF 8.2MB) |
| Squamish Public Library | PLGR (PDF, 2.1MB) | SOFI (PDF 2.1MB) |
| Stewart Public Library | PLGR (PDF) | SOFI (PDF 2.8MB) |
| Surrey Public Library | PLGR (PDF) | SOFI (PDF) |
| Taylor Public Library | PLGR (PDF) | SOFI (PDF 1.3MB) |
| Terrace Public Library | PLGR (PDF) | SOFI (PDF 3.6MB) |
| Thompson Nicola Regional Library | PLGR (PDF) | Not Required |
| Trail & District Public Library | PLGR (PDF) | SOFI (PDF) |
| Tumbler Ridge Public Library | PLGR (PDF) | SOFI (PDF) |
| Valemount Public Library | PLGR (PDF) | SOFI (PDF 1.7MB) |
| Vancouver Island Regional Library | PLGR (PDF, 1.2MB) | SOFI (PDF) |
| Vancouver Public Library | PLGR (PDF) | SOFI (PDF 8.2MB) |
| Vanderhoof Public Library | PLGR (PDF) | SOFI (PDF 4.7MB) |
| West Vancouver Memorial Library | PLGR (PDF) | SOFI (PDF 3.2MB) |
| Whistler Public Library | PLGR (PDF) | SOFI (PDF 1.6MB) |
| Library | PLGR | SOFI |
|---|---|---|
| IslandLink Library Federation | PLGR (PDF) | SOFI (PDF 5.4MB) |
| Kootenay Library Federation | PLGR (PDF) | SOFI (PDF 3.5MB) |
| Public Library Interlink | PLGR (PDF) | SOFI (PDF 1.9MB) |
| North Central Library Federation | PLGR (PDF) | SOFI (PDF 1.1MB) |
| North East Library Federation | PLGR (PDF) | SOFI (PDF 1.1MB) |
| North West Library Federation | PLGR (PDF, 1.4MB) | SOFI (PDF 3.9MB) |
