Reporting and Accountability
To ensure public accountability and financial transparency, public libraries that receive provincial grant funding must submit the following reports as part of the public library accountability framework.
Last updated: March 15, 2021
- Annual Survey of B.C.'s Public Libraries—All 71 B.C. public libraries report their annual statistics through the provincial Annual Survey of B.C.’s Public Libraries. Survey results from 2002-onwards are publicly available through the BC Data Catalogue.
- Typical Week Supplemental Survey—Typical Week survey is an optional supplement to the Annual Survey of Public Libraries. The goal is to capture information that some libraries are not able to collect on a daily and regular basis.
- Provincial Public Library Grants Report (PLGR)—The PLGR provides an opportunity for libraries to showcase their achievements throughout the year and demonstrate how they support provincial programs and priorities.
- Statement of Financial Information (SOFI)—All British Columbia public libraries and library federations that receive provincial grants are required to submit an annual SOFI, as per section 2 of the Financial Information Act (FIA).
- Library Technology Grant Interim Report—The Library Technology Grant Interim Report provides the opportunity for libraries to report on their plans and outcomes for the funding provided through the one-time 2020 Technology Grant.
- Instructions and templates for each report can be found below in the corresponding drop down.
- Contact the Libraries Branch: llb@gov.bc.ca
Provincial Public Library Grants Report Instructions and Template
Please submit your 2020 PLGR by March 1, 2021.
Statement of Financial Information Instructions and Forms
The SOFI forms are available to download in Word (.docx) and PDF (.pdf) formats. Please submit your 2020 SOFI by May 15, 2021.
| Document | Word | XLSX | |
| 00 - Instruction Sheet | .docx | n/a | |
| Required Documents | |||
| 01 - Table of Contents | .docx | n/a | |
| 02 - Financial Information Act Submission Checklist | .docx | n/a | |
| 03 - Board Approval Form | .docx | n/a | |
| 04 - Management Report - Municipal & Regional District Libraries | .docx | n/a | |
| 04 - Management Report - Public Library Associations & Library Federations | .docx | n/a | |
| 05 - Financial Documents (Provided by Submitters) | |||
| 06 - Schedule of Debt | .docx | n/a | |
| 07 - Schedule of Guarantees and Indemnities | .docx | n/a | |
| 08 - Schedule of Remuneration and Expenses | .docx | n/a | |
| 09 - Statement of Severance Agreements | .docx | n/a | |
| 10 - Statement of Changes in Financial Position | .docx | n/a | |
| 11 - Schedule of Payments for Provision of Goods and Services | .docx | n/a | |
| Sample Documents | |||
| 12 - Schedule of Remuneration and Expenses (SCHED 8 SAMPLE) | .docx | .xlsx | |
| 13 - Schedule of Payments for Provision of Goods and Services (SCHED 11 SAMPLE) | .docx | .xlsx | |
Annual Survey of B.C.'s Public Libraries Information and Submission
- Public libraries submit their survey results through a web-based solution called Counting Opinions
- The 2020 Annual Survey updated survey questions and instructions for administrators are available here:
- Please submit your 2020 statistics by May 15, 2021
Library Technology Grant Interim Report
Please submit your Technology Grant Interim Report by October 15, 2020.
Typical Week Survey Information and Instructions
Each year, Libraries Branch helps coordinate the optional Typical Week survey to supplement the Annual Survey of Public Libraries. The goal is to capture information that some libraries are not able to collect on a regular basis over the course of the full year.
We recognize that 2020 is not a typical year for libraries due to COVID-19. The purpose of collecting Typical Week data this year is:
- To ensure continuity of data, while adjusting the extrapolation to account for pandemic-related disruptions,
- To provide a snapshot point of reference for comparison against future years as a ‘new normal’ becomes established,
- To pilot test new metrics that have become relevant given how library services have changed due to the pandemic (e.g. digital programming).
The 2020 recommended week for the Typical Week Survey is Sunday, November 1, 2020 through Saturday, November 7, 2020. If that week is not representative of a typical week (i.e. ‘new normal’) for your library, or if it is not a convenient time for your library, please select another week that works for you.
B.C.'s Public Libraries—2019 Reports
| Library | PLGR (coming soon) | SOFI |
|---|---|---|
| Alert Bay Public Library | PLGR (PDF) | SOFI (PDF) |
| Beaver Valley Public Library | PLGR (PDF) | SOFI (PDF, 7.6MB) |
| Bowen Island Public Library | PLGR (PDF) | SOFI (PDF, 8.5MB) |
| Burnaby Public Library | PLGR (PDF) | SOFI (PDF, 4MB) |
| Burns Lake Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Cariboo Regional District Library | PLGR (PDF) | Not Required |
| Castlegar & District Public Library | PLGR (PDF) | SOFI (PDF, 4.3MB) |
| Chetwynd Public Library | PLGR (PDF) | SOFI (PDF) |
| Coquitlam Public Library | PLGR (PDF) | SOFI (PDF) |
| Cranbrook Public Library | PLGR (PDF) | SOFI (PDF, 3.1MB) |
| Creston Public Library | PLGR (PDF) | SOFI (PDF, 4.7MB) |
| Dawson Creek Public Library | PLGR (PDF) | SOFI (PDF, 8.6MB) |
| Elkford Public Library | PLGR (PDF) | SOFI (PDF, 4.9MB) |
| Fernie Public Library | PLGR (PDF) | SOFI (PDF, 5.2MB) |
| Fort Nelson Public Library | PLGR (PDF) | SOFI (PDF, 1.1MB) |
| Fort St. James Centennial Library | PLGR (PDF) | SOFI (PDF, 2.4MB) |
| Fort St. John Public Library | PLGR (PDF) | SOFI (PDF, 6.5MB) |
| Fraser Lake Public Library | PLGR (PDF) | SOFI (PDF, 3.5MB) |
| Fraser Valley Regional Library | PLGR (PDF) | SOFI (PDF, 5.7MB) |
| Gibsons & District Public Library | PLGR (PDF) | SOFI (PDF, 3.6MB) |
| Grand Forks & District Public Library | PLGR (PDF) | SOFI (PDF, 7.7MB) |
| Granisle Public Library | PLGR (PDF) | SOFI (PDF, 1.1MB) |
| Greater Victoria Public Library | PLGR (PDF) | SOFI (PDF) |
| Greenwood Public Library | PLGR (PDF) | SOFI (PDF, 2MB) |
| Hazelton District Public Library | PLGR (PDF) | SOFI (PDF, 10.9MB) |
| Houston Public Library | PLGR (PDF) | SOFI (PDF, 4.9MB) |
| Hudson's Hope Public Library | PLGR (PDF) | SOFI (PDF) |
| Invermere Public Library | PLGR (PDF) | SOFI (PDF, 1.2MB) |
| Kaslo & District Public Library | PLGR (PDF) | SOFI (PDF, 5.6MB) |
| Kimberley Public Library | PLGR (PDF) | SOFI (PDF, 1.7MB) |
| Kitimat Public Library | PLGR (PDF) | SOFI (PDF, 3.6MB) |
| Lillooet Area Public Library | PLGR (PDF) | SOFI (PDF, 4.1MB) |
| Mackenzie Public Library | PLGR (PDF) | SOFI (PDF, 1.4MB) |
| McBride & District Public Library | PLGR (PDF) | SOFI (PDF) |
| Midway Public Library | PLGR (PDF) | SOFI (PDF, 6.6MB) |
| Nakusp Public Library | PLGR (PDF) | SOFI (PDF, 7MB) |
| Nelson Public Library | PLGR (PDF) | SOFI (PDF) |
| New Westminster Public Library | PLGR (PDF) | SOFI (PDF) |
| North Vancouver City Public Library | PLGR (PDF) | SOFI (PDF, 10.1MB) |
| North Vancouver District Public Library | PLGR (PDF) | SOFI (PDF, 1MB) |
| Okanagan Regional Library | PLGR (PDF) | SOFI (PDF, 3MB) |
| Pemberton & District Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Pender Island Public Library | PLGR (PDF) | SOFI (PDF, 3.8MB) |
| Penticton Public Library | PLGR (PDF) | SOFI (PDF, 4.3MB) |
| Port Moody Public Library | PLGR (PDF) | SOFI (PDF) |
| Pouce Coupe Public Library | PLGR (PDF) | SOFI (PDF, 7.5MB) |
| Powell River Public Library | PLGR (PDF) | SOFI (PDF, 2.4MB) |
| Prince George Public Library | PLGR (PDF) | SOFI (PDF, 2.2MB) |
| Prince Rupert Public Library | PLGR (PDF) | SOFI (PDF) |
| Radium Hot Springs Public Library | PLGR (PDF) | SOFI (PDF, 4.9MB) |
| Richmond Public Library | PLGR (PDF) | SOFI (PDF, 1.4MB) |
| Rossland Public Library | PLGR (PDF) | SOFI (PDF, 1.2MB) |
| Salmo Public Library | PLGR (PDF) | SOFI (PDF, 3.8MB) |
| Salt Spring Island Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Sechelt Public Library | PLGR (PDF) | SOFI (PDF, 2.9MB) |
| Smithers Public Library | PLGR (PDF) | SOFI (PDF, 1.7MB) |
| Sparwood Public Library | PLGR (PDF) | SOFI (PDF 9.3MB) |
| Squamish Public Library | PLGR (PDF) | SOFI (PDF 11.6MB) |
| Stewart Public Library | PLGR (PDF) | SOFI (PDF 13.4MB) |
| Surrey Public Library | PLGR (PDF) | SOFI (PDF, 1.4MB) |
| Taylor Public Library | PLGR (PDF) | SOFI (PDF) |
| Terrace Public Library | PLGR (PDF) | SOFI (PDF 2.4MB) |
| Thompson Nicola Regional Library | PLGR (PDF) | Not Required |
| Trail & District Public Library | PLGR (PDF) | SOFI (PDF, 3.6MB) |
| Tumbler Ridge Public Library | PLGR (PDF) | SOFI (PDF, 2.9MB) |
| Valemount Public Library | PLGR (PDF) | SOFI (PDF) |
| Vancouver Island Regional Library | PLGR (PDF) | SOFI (PDF, 8.5MB) |
| Vancouver Public Library | PLGR (PDF) | SOFI (PDF 2.1MB) |
| Vanderhoof Public Library | PLGR (PDF) | SOFI (PDF 6.5MB) |
| West Vancouver Memorial Library | PLGR (PDF) | SOFI (PDF 2.1MB) |
| Whistler Public Library | PLGR (PDF) | SOFI (PDF) |
| Library | PLGR | SOFI |
|---|---|---|
| IslandLink Library Federation | PLGR (PDF) | SOFI (PDF) |
| Kootenay Library Federation | PLGR (PDF) | SOFI (PDF 4.1MB) |
| Public Library Interlink | PLGR (PDF) | SOFI (PDF 1.1MB) |
| North Central Library Federation | PLGR (PDF) | SOFI (PDF 4MB) |
| North East Library Federation | PLGR (PDF) | SOFI (PDF 1.1MB) |
| North West Library Federation | PLGR (PDF) | SOFI (PDF 3.9MB) |
| Library | PLGR | SOFI |
|---|---|---|
| Alert Bay Public Library | PLGR (PDF) | SOFI (PDF, 2.6MB) |
| Beaver Valley Public Library | PLGR (PDF) | SOFI (PDF, 5.4MB) |
| Bowen Island Public Library | PLGR (PDF) | SOFI (PDF) |
| Burnaby Public Library | PLGR (PDF) | SOFI (PDF, 1.9MB) |
| Burns Lake Public Library | PLGR (PDF) | SOFI (PDF, 2.2MB) |
| Cariboo Regional District Library | PLGR (PDF) | SOFI (PDF, 15.4MB) |
| Castlegar & District Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Chetwynd Public Library | PLGR (PDF, 1.3MB) | SOFI (PDF) |
| Coquitlam Public Library | PLGR (PDF) | SOFI (PDF, 3.0MB) |
| Cranbrook Public Library | PLGR (PDF, 1.7MB) | SOFI (PDF, 1.4MB) |
| Creston Public Library | PLGR (PDF, 1.1MB) | SOFI (PDF, 9.8MB) |
| Dawson Creek Public Library | PLGR (PDF) | SOFI (PDF, 3.1MB) |
| Elkford Public Library | PLGR (PDF) | SOFI (PDF) |
| Fernie Public Library | PLGR (PDF) | SOFI (PDF, 2.5MB) |
| Fort Nelson Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Fort St. James Centennial Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Fort St. John Public Library | PLGR (PDF) | SOFI (PDF) |
| Fraser Lake Public Library | PLGR (PDF) | SOFI (PDF, 3.9MB) |
| Fraser Valley Regional Library | PLGR (PDF, 1.3MB) | SOFI (PDF, 3.2MB) |
| Gibsons & District Public Library | PLGR (PDF) | SOFI (PDF, 6.3MB) |
| Grand Forks & District Public Library | PLGR (PDF) | SOFI (PDF, 3.8MB) |
| Granisle Public Library | PLGR (PDF) | SOFI (PDF) |
| Greater Victoria Public Library | PLGR (PDF) | SOFI (PDF) |
| Greenwood Public Library | PLGR (PDF) | SOFI (PDF, 1.9MB) |
| Hazelton District Public Library | PLGR (PDF) | SOFI (PDF, 7.7MB) |
| Houston Public Library | PLGR (PDF, 1.2MB) | SOFI (PDF, 3.9MB) |
| Hudson's Hope Public Library | PLGR (PDF) | SOFI (PDF, 7.9MB) |
| Invermere Public Library | PLGR (PDF) | SOFI (PDF, 4.5MB) |
| Kaslo & District Public Library | PLGR (PDF, 1.2MB) | SOFI (PDF, 4.5MB) |
| Kimberley Public Library | PLGR (PDF) | SOFI (PDF, 5.0MB) |
| Kitimat Public Library | PLGR (PDF) | SOFI (PDF, 1.6MB) |
| Lillooet Area Public Library | PLGR (PDF) | SOFI (PDF, 3.9MB) |
| Mackenzie Public Library | PLGR (PDF) | SOFI (PDF) |
| McBride & District Public Library | PLGR (PDF) | SOFI (PDF, 1.3MB) |
| Midway Public Library | PLGR (PDF) | SOFI (PDF, 1.4MB) |
| Nakusp Public Library | PLGR (PDF) | SOFI (PDF) |
| Nelson Public Library | PLGR (PDF) | SOFI (PDF, 2.5MB) |
| New Westminster Public Library | PLGR (PDF) | SOFI (PDF, 2.9MB) |
| North Vancouver City Public Library | PLGR (PDF) | SOFI (PDF, 8.7MB) |
| North Vancouver District Public Library | PLGR (PDF) | SOFI (PDF) |
| Okanagan Regional Library | PLGR (PDF, 3.6MB) | SOFI (PDF, 2.5MB) |
| Pemberton & District Public Library | PLGR (PDF) | SOFI (PDF) |
| Pender Island Public Library | PLGR (PDF) | SOFI (PDF, 3.5MB) |
| Penticton Public Library | PLGR (PDF) | SOFI (PDF, 3.4MB) |
| Port Moody Public Library | PLGR (PDF) | SOFI (PDF) |
| Pouce Coupe Public Library | PLGR (PDF) | SOFI (PDF, 5.2MB) |
| Powell River Public Library | PLGR (PDF) | SOFI (PDF, 2.8MB) |
| Prince George Public Library | PLGR (PDF) | SOFI (PDF, 5.9MB) |
| Prince Rupert Public Library | PLGR (PDF) | SOFI (PDF) |
| Radium Hot Springs Public Library | PLGR (PDF) | SOFI (PDF, 2.1MB) |
| Richmond Public Library | PLGR (PDF) | SOFI (PDF) |
| Rossland Public Library | PLGR (PDF) | SOFI (PDF, 2.9MB) |
| Salmo Public Library | PLGR (PDF) | SOFI (PDF, 4.1MB) |
| Salt Spring Island Public Library | PLGR (PDF) | SOFI (PDF, 3.1MB) |
| Sechelt Public Library | PLGR (PDF) | SOFI (PDF) |
| Smithers Public Library | PLGR (PDF) | SOFI (PDF, 5.7MB) |
| Sparwood Public Library | PLGR (PDF) | SOFI (PDF 8.2MB) |
| Squamish Public Library | PLGR (PDF, 2.1MB) | SOFI (PDF 2.1MB) |
| Stewart Public Library | PLGR (PDF) | SOFI (PDF 2.8MB) |
| Surrey Public Library | PLGR (PDF) | SOFI (PDF) |
| Taylor Public Library | PLGR (PDF) | SOFI (PDF 1.3MB) |
| Terrace Public Library | PLGR (PDF) | SOFI (PDF 3.6MB) |
| Thompson Nicola Regional Library | PLGR (PDF) | Not Required |
| Trail & District Public Library | PLGR (PDF) | SOFI (PDF) |
| Tumbler Ridge Public Library | PLGR (PDF) | SOFI (PDF) |
| Valemount Public Library | PLGR (PDF) | SOFI (PDF 1.7MB) |
| Vancouver Island Regional Library | PLGR (PDF, 1.2MB) | SOFI (PDF) |
| Vancouver Public Library | PLGR (PDF) | SOFI (PDF 8.2MB) |
| Vanderhoof Public Library | PLGR (PDF) | SOFI (PDF 4.7MB) |
| West Vancouver Memorial Library | PLGR (PDF) | SOFI (PDF 3.2MB) |
| Whistler Public Library | PLGR (PDF) | SOFI (PDF 1.6MB) |
| Library | PLGR | SOFI |
|---|---|---|
| IslandLink Library Federation | PLGR (PDF) | SOFI (PDF 5.4MB) |
| Kootenay Library Federation | PLGR (PDF) | SOFI (PDF 3.5MB) |
| Public Library Interlink | PLGR (PDF) | SOFI (PDF 1.9MB) |
| North Central Library Federation | PLGR (PDF) | SOFI (PDF 1.1MB) |
| North East Library Federation | PLGR (PDF) | SOFI (PDF 1.1MB) |
| North West Library Federation | PLGR (PDF, 1.4MB) | SOFI (PDF 3.9MB) |
