Record Management
Last updated on January 6, 2026Record management services, delivered by BC Mail Plus through MPDP, provide secure, high-volume scanning/ imaging, precise document indexing, and long-term archival digitization for a wide range of materials and records. These services support digital transformation, space consolidation, and preserve important records.
On this page
- Who can buy from this supply arrangement?
- What can I buy?
- How much does it cost?
- Have any questions?
This supply arrangement is available to:
- B.C. government ministries
- B.C. broader public sector
Record management services include:
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Digitization and administration of historical records and fragile items
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High-resolution digital imaging for various document types
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Digital capture in black and white, grayscale or colour
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Preservation-quality imaging to support electronic records management
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Oversized scanning for documents larger than 12" × 18" (e.g., blueprints, engineering drawings, oil drill logs, large maps etc.)
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Manual preparation (e.g., unbinding, sorting, removal of staples, clips and file fasteners)
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Preparation of materials for return, secure destruction or off-site archival storage
Indexing Services include:
- Custom fields to match your filing or document-management structure
- Searchable text (OCR) to support retrieval and electronic filing
- Consistent file naming for integration into your digital systems
Cost depends on the specific job requirements. For an accurate estimate, please provide the following details:
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Approximate number of images (1 image = 1 side of a page)
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Whether any pre-processing is required (e.g., unbinding, staple removal, sorting, removal of inserts such as sticky notes)
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Whether indexing is needed
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Whether searchable text (OCR) is required
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Imaging in black and white, colour or both
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Presence of oversized documents (over 12" x 18")
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Whether documents will be returned, transferred off-site, or securely destroyed after imaging
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New client enquiries: Contact our Client Relations Specialists at MPDPGeneralInquiries@gov.bc.ca
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For enquiries related to existing projects or businesses: email the Commodity Manager at PSSBCMSS@Victoria1.gov.bc.ca
Other Related Services
Contact information
MPDP, a BC Mail Plus business line, operates on a cost-recovery model and delivers secure, compliant digitization services supported by OCIO-approved local area network servers.
250 952-5102
PSSBCMSS@Victoria1.gov.bc.ca
MPDPGeneralInquiries@gov.bc.ca