Document Scanning and Data Capture
Last updated on December 15, 2025Document Scanning and Data Capture Services, delivered by BC Mail Plus, Mail, Payment and Document Processing (MPDP), provides high-speed scanning, digitizing, image capture and data verification services.
On this page
This supply arrangement is available to:
- B.C. government ministries
- B.C. broader public sector
Our scanning services provides a wide variety of high speed digital imaging options including digitizing documents and data capture.
Document Imaging Services include:
- OCR (Optical Character Recognition) – search capability of documents
- Indexing – providing easy access to electronically filed documents
- Pre-processing-preparation of hard copy files and binders for digital imaging
- Post-processing-hard copy files and binders can be prepared for return, secure destruction or shipping to off-site storage
Data Capture Scanning Services include:
- Data capture from survey, registration forms and ballots etc.
- Return data through secure file transfer protocol (SFTP)
Cost depends on the specific job requirements. Please consider the following when requesting an estimate:
- Approximately how many images (1 image=1 side of a piece of paper) are to be scanned?
- Are pre-processing services required, such as removing staples, removing binding, backing sheets and post it notes
- Is there any indexing required?
- Do you need to have the ability to search your documents?
- Imaged in black and white, colour or both?
- Oversized documents (greater than 12” X 18”)?
- Once imaged are documents to be returned, off sited or secure destruction?
Please contact our client relations specialist at MPDPGeneralInquiries@gov.bc.ca (new clients), or reach out to our scanning team at (current clients) at PSSBCMSS@Victoria1.gov.bc.ca for an estimate based on your specific requirements
-
New client enquiries: Contact our Client Relations Specialists at MPDPGeneralInquiries@gov.bc.ca
-
For enquiries related to existing projects or businesses: email the Commodity Manager at PSSBCMSS@Victoria1.gov.bc.ca
Other Related Services
Contact information
MPDP, a BC Mail Plus business line, operates on a cost-recovery model and delivers secure, compliant digitization services supported by OCIO-approved local area network servers.
PSSBCMSS@Victoria1.gov.bc.ca
CITZ.PSSBCMAILClientRelations@gov.bc.ca