Digitization Service

Who can buy from this supply arrangement?

This supply arrangement is available to:

• B.C. Government ministries
• B.C. broader public sector

Goods and services you can purchase

Document digitization and imaging 

• High-volume high-speed scanning 

• Colour, grayscale, and archival-quality output 

• PDF, TIFF, JPEG, and other formats 

• Manual document preparation including but not limited to:

  • Removal of binders, staples, coils, clips, adhesives 

  • Unfolding, flattening, and page separation

  • Sorting mixed document types

  • Imaging of delicate, rare, or aging materials

Remittance processing

• Cheque scanning and digital deposit workflows 
• Remittance, EFT and voucher processing
• High-volume batch processing
• Secure audit trails and verification

Data capture and indexing 

• Data capture from various types of documents like surveys, registration forms, ballots, etc.
• OCR (Optical Character Recognition) /OMR (Optical Mark Recognition)
• Document indexing
• Return data through secure file transfer protocol (SFTP) or other interfaces

Specialized scanning 

High-resolution imaging suitable for archives and long-term preservation. 

• Large format e.g. blueprints, engineering drawings, maps, charts, technical schematics, posters and visual materials, and etc. 
• Drilling logs 
• Microfiche

Records management

• Digitization and administration of historical files and long-term records 
• Preparation for electronic records management systems 
• Secured disposal and destruction of materials 

How much does it cost?

Pricing depends on: 

• Document volume and type 
• Level of manual preparation required 
• Indexing or data capture complexity 
• Turnaround times and service levels 
• Other specific handling needs

Have any questions?

• For questions or an estimation request, please email our Client Relations Manager at MPDPGeneralInquiries@gov.bc.ca