CMS Lite Content/Asset Status Pane

 

The Content Status pane is designed to display, filter and action all content (page nodes) and assets within a user's security group.  The pane is divided into three main areas of functionality:

• Content Filters and Asset Filters
• Content Status Grid
• Asset Status Grid
• Action Buttons

Content Status Grid

When the application is initially opened, the default filter is set to display Content modified by the current user. 
Click image to view in full screen

Type is the template type used to create the associated content.  For example:  Topic, BC Gov Theme, Form, OLR Policy

Page Title represents what has been entered in the Title field of the Settings tab on the Content Pane. Click the [Open] action button next to the title to open the Content Pane

• Click on the Page Title link to view the page on the QA (Quality Assurance) web browser
• Mouse-over page title to display GUID in the bottom-left corner of the screen
• Icons next to the page title indicate if the page meets validation requirements for publishing
  • Page can be published
  • Page cannot be published because it is missing a required field.

Status is the state of the page is currently in. See Content Filters for definitions

Modified By displays the IDIR account of the most current editor that has modified the content.  This may also represent the user that created the page if it has not been modified since been published to the Production web server

Modified Date reflects the most recent date that modifications have been made to the content/asset.  This may also represent the date it was created if it has not been modified since being published to the Production web server

Locked By displays the IDIR account of the current editor if the page is locked

Page Location displays the 'breadcrumb' of the page (theme> sub-theme> topic> sub-topic)

Has Children indicates if the content has child pages. You cannot delete a page with children

In Use indicates if any content in the CMS Lite is linking to the page. Do not delete the page without reviewing the Content Usage tab

Asset Status Grid

Click on the [Assets] actions button to display assets in the grid. 
Click image to view in full screen

Asset File Name represents what has been entered in the File Name: field of the Settings tab found in the Asset Settings Pane. Click the [Open] action button next to the title to open the Asset Settings Pane

• Click on the Asset Filename link to view the asset on the QA (Quality Assurance) web browser
• Mouse-over the asset file name to display GUID in the bottom-left corner of the screen
  • Asset can be published 
  • Asset cannot be published because it is missing a required field. 

File Size column indicates the size of each file with totals displayed below the pagination

• Total file size selected: indicates the total size of all files with a check mark  next to the Asset File Name. Up to 100 MB of assets may be published per workflow
• Total number of files selected: indicates the total number of files with a check mark  next to the Asset File Name.  Up to 500 files may be published as long as the total size does not exceed 100 MB
• Total file size of all assets shown on this screen: represents the total file size of all assets currently displayed in the status grid.  If the Results Per Page is changed the number will be updated to reflect the new display

Status is the state of the page/asset is currently in. See Asset Filters for definitions.

Modified By displays the IDIR account of the most current editor that has modified the asset.  This may also represent the user that originally uploaded the asset if it has not been modified since being published to the Production web server

Modified Date reflects the most recent date that modifications have been made to the asset.  This may also represent the date it was uploaded if it has not been modified since been published to the Production web server

Asset Location displays the 'breadcrumb' of the asset (theme folder> sub-theme folder> topic folder> sub-folder)

In Use indicates if the asset is being used by any content in the CMS Lite. Do not delete an asset without reviewing the Asset Usage tab

 Action Buttons

Lock: Any content editor within your security group to lock selected files. Only displayed when viewing Content

Unlock: Any content editor within your security group to unlock selected files. Only displayed when viewing Content

Publish: Selected files are submitted to the Production web server.  You can publish a page locked by another user without first unlocking it

Unpublish: Selected files are removed from the Production web server

Open: (Next to the  Page Title/Asset File Name),will open the asset in the Asset Settings Pane

Delete: To delete a page or asset, one (or more) items selected.  You cannot delete a page locked by another user—it must first be unlocked

• Before deleting any page or asset you should check the Content Usage tab or Asset Usage tab to ensure the page or asset is not being used

With the exception of the [Open] action button, you can select one or more files by clicking in the box next to the Page Title/Asset File Name.  Click the applicable action button to complete the desired action. 

To select all items displayed in the grid, click in the box next to the Page Title/Asset File Name column heading. You may then de-select individual rows, or de-select all items by clicking in the box next to the Page Title/Asset File Name to remove the check mark. 
    

Only the items displayed on the current page of the Content Status grid will be actioned.  If you wish to display more or less results, change the Results Per Page.