CMS Lite Topic Template

The Topic Template consists of tabs and components used to create all the elements of a web page, along with action buttons to save, preview and publish content to the Production web server and check links on the page.

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Content Pane tabs and action buttons

The 'floating' Action buttons will move up and down the Content Pane so they are always accessible when you are creating or editing content. The 'hyperlink' breadcrumb at the top to the Content Pane allows you to move quickly to a parent page within your security group. The icons on either side to the Page Title indicate if the page is locked and if it has met validation requirements.

key icon Page is locked by you

lock icon  Page is locked by another user

valid page icon Page has met validation requirements

invalid page icon Page has not met validation requirements

Action Buttons

Action buttons presented on the Content Pane are based on the status of the node. For example, if the page has been previously published and is now locked by another user, the only available actions will be to View QA, Unlock, Publish, Unpublish and View Prod.  If a page has never been published to the Production web server then the Unpublish and View Prod will not display.

When a page is in a state of being published (IN_PROGRESS); Save, Delete and Cancel become unavailable until the job has completed.  Only View QAUnlockPublish, Unpublish and View Prod will be displayed until the job is complete and the content pane is refreshed.

When an action button is invoked it applies to the entire template, not just the tab currently displayed.  

Action buttons on content template


Saves the content from all tabs to the database.

  • When the [Save] action is invoked, content editors may include a Modification Reason in the Save dialog box. This will appear above the tabs until the page is published. An  icon will be displayed, to the right of the Modification field, if the Revert Body to Prod action button has been invoked, or Bulk Tagging has been used to modify the page.

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modification icon

  • Hovering over the icon will display one of the following messages:
    • The body of content has been reverted back to Prod
    • Metadata has been applied via Bulk Tagging


Locks the page from being edited by another user.

  • The page remains locked until it is published or someone that has security access to the page unlocks the page


Unlocks the page for editing.

  • An email will be sent when you unlock another person's page
  • When unlocking a person's page, consider the impacts.  
    • page is in a state of modification - maybe they are still making edits to it.  Best practice would be to contact them first
    • it will no longer show up in their Content Status Grid once it has been modified by another user


Publishes the template displayed in the right-pane.

  • The Publish action will invoke a final save of the content to the database
  • A progress message will be displayed next to the Page Title above the template tabs
  • Page is no longer locked when the job has completed

Publish progress bar


Upublishes the template displayed in the right-pane.

  • Removes the page from the Production web sever
  • Still accessible within the CMS Lite application
  • Remains on the QA database 


Opens a browser window to the view the last published content to the Production web server. 

  • If the page is currently being modified, then QA and Prod will be different
  • If you select View Prod and do not see the content changes:
    • do not select the Publish action again
    • check the Workflow Status Grid on the Home page to see if the job failed.  If yes, use the [Retry] action


Cancels any modifications made to the template since the last time the [Save] action was invoked.

  • Example:  if you delete a right-column component in error, select the Cancel action and it will be replaced


This removes the content from the QA and Prod web servers, as well as the CMS Lite application.

  • The content remains in the database
  • To restore a deleted template, submit a request to the COS Service Desk

Link Checker Report

Checks the accuracy of links on the QA version of a page.

Content Tabs

The following components (tabs) are used to develop a web page:

Settings (includes Title and Nav Title)

Topic (Intro and Body of page)1



Right-column Boxes

New Promo

New Related Links

Twitter Feed

New Contact


Metadata (government defined terms)1

Tags (collections created by content groups)


1 Body and Metadata must be completed before a page can be published

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components used to create a government topic page with image map links