Careers & MyHR forms and tools index
Last updated on February 9, 2024This pages lists all internal forms and tools for BC Public Service employees in alphabetical order. Search and sort the table to find forms by audience, category or name.
Acronyms
The following are all the acronyms used in the forms and tools index:
- AWS – Annual Work Schedule
- BCGEU – The British Columbia General Employees' Union
- BCPSA – British Columbia Public Service Agency
- BCNU – British Columbia Nurses' Union
- E.T.O. – Earned time off
- ETO component – Environmental, technical and operational component
- HOW – Hours of work
- HR – Human resources
- IAQ – Indoor air quality
- IM – Information management
- IT – Information technology
- IM/IT – Information management/information technology
- IYIP – Indigenous Youth Internship Program
- JOHSC – Joint Occupational Health and Safety Committee
- OCIO – Office of the Chief Information Officer
- PEA – Professional Employees Associations
- PECSF – Provincial Employees Community Service Fund
- PSSO – Personnel Security Screening Office
- TD1 – Personal Tax Credits Return Form
- TD1BC – British Columbia Personal Tax Credits Return Form
- TD1IN – Determination of Exemption of an Indian's Employment Income Form
- UPN – Union of Psychiatric Nurses
|
Form name |
Audience | Category |
|---|---|---|
| Annual Work Schedule (AWS) BCPSA 100 (XLS, 146KB) | All employees, managers and supervisors | ETO component hours of work (HOW) |
| Applicant Screening Template (XLS, 16KB) | Hiring managers |
Hiring – assessment and selection
|
| Application for Compensation and Report Injury or Occupational Disease Form 6 (WorkSafeBC) | All employees, managers and supervisors |
Leave and time off – sick leave, safety
|
| Application to the Rehabilitation Committee (PDF, 405KB) | All employees, managers and supervisors | Leave and time off – sick leave |
| AskMyHR (IDIR restricted) | All employees | Help desk, tools |
| Assessment Scoring Worksheet (XLS, 28KB) | Hiring managers |
Hiring – assessment and selection
|
| Assessment Weighting Guide for Hiring Managers (PDF, 293KB) | Hiring managers |
Hiring – assessment and selection
|
| Assignment of Union Dues BCGEU or PEA (PDF, 10KB) | All employees, managers and supervisors |
Hiring – onboarding
|
| Assignment of Union Dues BCNU or UPN (PDF, 57KB) | All employees, managers and supervisors |
Hiring – onboarding
|
| Attendance Calendar 2019 (DOC, 2.3MB) | Managers and supervisors | Leave and time off, tools |
| Attendance Calendar 2020 (DOC, 2.3MB) | Managers and supervisors | Leave and time off, tools |
| Attendance Calendar 2021 (DOC, 2.3MB) | Managers and supervisors | Leave and time off, tools |
| Attendance Calendar 2022 (DOC, 2.36MB) | Managers and supervisors | Leave and time off, tools |
| Attendance Calendar 2023 (DOC, 2.3MB) | Managers and supervisors | Leave and time off, tools |
| Attendance Calendar 2024 (DOC, 2.3MB) | Managers and supervisors | Leave and time off, tools |
| Auxiliary Extension Form Digital Submission (IDIR restricted) | Hiring managers, managers and supervisors |
Hiring
|
| Bargaining Unit Benefits Program Enrolment/Change Form (PDF, 377KB) | All employees, managers and supervisors |
Benefits – bargaining unit employees
|
| Behavioural competencies in the BC Public Service (HTML) | All employees, hiring managers | Hiring – assessment and selection |
| Competencies in the BC Public Service (HTML) | All employees, hiring managers | Hiring – assessment and selection |
| Choosing Behavioural Interview Questions (PDF, 160KB) | Hiring managers |
Hiring – assessment and selection
|
| Compensation/Classification Information Finder (IDIR restricted) | Executives, hiring managers | Hiring – classification |
| Competition Documentation Checklist (PDF, 116KB) | Hiring managers |
Hiring – documentation
|
| Competition Results Storyline Template (XLS, 400KB) | Hiring managers | Hiring – assessment and selection |
| Computer Workstation Ergonomic Evaluation Report (DOC, 108KB) | All employees, managers and supervisors | Safety |
| Computer Workstation Self Setup E-tool (IDIR restricted) | All employees, managers and supervisors | Safety, tools |
| Conflict of Interest Disclosure Documentation and Decision (For Supervisors) | Managers and supervisors | Ethics |
| Conflict of Interest Disclosure Form (for all employees) (online form) | All employees | Ethics |
| Conflict of Interest Disclosure Form for Political Staff (PDF, 277KB) | All employees | Ethics |
| Consent for Disclosure of Criminal Record Information (PDF, 170KB) | Hiring managers |
Hiring – extend the offer/onboarding
|
| Consent to a Criminal Record Check for Working with Children or Vulnerable Adults (PDF, 439KB) | Hiring managers |
Hiring – extend the offer/onboarding
|
| Deferred Salary Leave Program Application (PDF, 401KB) | All employees |
Leave and time off – deferred salary leave program
|
| Deferred Salary Leave Program Calculator (XLS, 78KB) | All employees |
Leave and time off – deferred salary leave program
|
| Deferred Salary Leave Program Change/Cancellation Request (PDF, 347KB) | All employees | Leave and time off – deferred salary leave program |
| Deferred Salary Leave Program Notification of Leave (PDF, 330KB) | All employees | Leave and time off – deferred salary leave program |
| Dental Plan Claim Form With Healthcare Spending Account (PDF, 234KB) | All employees | Benefits |
| Dental Plan Claim Form Without Healthcare Spending Account (PDF, 222KB) | All employees | Benefits |
| Departing or Transferring Employees Guide (PDF, 729KB) | Managers and supervisors |
Leaving the workplace, relocation or transfer of employees
|
| Bullying/Misuse of Authority Complaint Form (Article 1.10) Digital Submission | Employees of BCGEU and PEA, all managers and supervisors | Safety, ethics |
| Due Diligence Checklist (PDF, 31KB) | Managers and supervisors | Safety |
| Early Return to Work E-form (IDIR restricted) | Managers and supervisors | Leave and time off |
| Employee Exit Checklist (XLS, 68KB) | Managers and supervisors |
Leaving the workplace, relocation or transfer of employees
|
| Employee Move Authorization (PDF, 311KB) | Hiring managers, all employees |
Benefits, hiring, relocation or transfer of employees
|
| Employee Portion of Long Term Disability Application (PDF, 461KB) | All employees |
Leave and time off – sick leave
|
| Employee Recognition Approval and Reimbursement (PDF, 967KB) | Managers and supervisors | Engagement and recognition |
| Employee Self Service: access from home (ESS) (IDIR restricted) | All employees |
Self Service/self-serve access, tools
|
| Employee Self Service: access from work (ESS) (IDIR restricted) | All employees |
Self Service/self-serve access, tools
|
| ETO Component HOW Agreement Form (MOU 1) (PDF, 89KB) | All employees, managers and supervisors |
ETO component hours of work (HOW)
|
| ETO Component HOW Spreadsheet BCPSA 101 (XLS, 91KB) | All employees, managers and supervisors |
ETO component hours of work (HOW)
|
| Evidence of Insurability for Bargaining Unit Benefits (PDF, 518KB) | All employees, managers and supervisors |
Benefits – bargaining unit employees
|
| Evidence of Insurability for Flexible Benefits (PDF, 520KB) | All employees, managers and supervisors |
Benefits – excluded employees
|
| Excluded Employees Application for Indemnity Coverage (PDF, 237 KB) | All employees |
Benefits – excluded employees,
conditions and agreements |
| Executive Benefit Plan (Schedule 1 Terms and Conditions of Employment for Excluded Employees/Appointees) | Executives | Benefits |
| Executive opportunities (HTML) | Executives | Job seeking |
| Extended Health Claim Form With Healthcare Spending Account (PDF, 165KB) | All employees | Benefits |
| Extended Health Claim Form Without Healthcare Spending Account (PDF, 249KB) | All employees | Benefits |
| First Aid Needs Assessment (IDIR restricted) | All employees, managers and supervisors | Safety |
| First Aid Record form 55B23 (WorkSafe BC) | All employees | Safety |
| Five-Point Rating Scale (DOC, 90KB) | Hiring managers | Hiring – assessment and selection |
| Flexible Benefits Calculator Tool 2022 (XLS, 54KB) | All employees | Benefits – excluded employees |
| Flexible Benefits Calculator Tool 2023 (XLS, 52KB) | All employees |
Benefits – excluded employees
|
| Flexible Benefits Program Enrolment/Change Form (PDF, 408KB) | All employees, managers and supervisors |
Benefits – excluded employees, tools
|
| Flexible Work - Employee Proposal (PDF, 231KB) | All employees | Flexible work options |
| General Incident or Loss Reporting (HTML) | Managers and supervisors | Safety, tools |
| General Leave Without Pay Approval and Acknowledgment Letter (template) (DOC, 20KB) | Managers and supervisors |
Leave and time off – general leave
|
| Group Life Beneficiary Designation (PDF, 201KB) | All employees, managers and supervisors | Benefits, retirement |
| My Canada Life at Work (HTML) | All employees | Benefits, tools |
| Guide to Long Term Disability Application Guide (PDF, 100KB) | All employees | Leave and time off – sick leave |
| Hepatitis B Immunization Record (PDF, 46KB) | Manager and supervisors | Safety |
| Hiring letter templates (HTML) | Hiring managers |
Hiring – extend the offer
|
| Hiring with Strategic Leadership Competencies Guidelines (PDF, 503KB) | Hiring managers | Hiring – assessment and selection |
| How to Add an Electronic Signature Using Adobe Acrobat Reader (PDF, 227KB) | All employees, managers and supervisors, hiring managers | Tools |
| HR Analytics (IDIR restricted) | Executives | Business intelligence |
| IAQ Complaint Log (PDF, 202KB) | Managers and supervisors | Safety |
| iExpenses (IDIR restricted) | All employees | Pay, tools |
| IM/IT Appropriate Use Agreement (PDF, 103KB) | All employees, managers and supervisors |
Hiring – onboarding, IT support, new employees
|
| Indigenous relations behavioural competencies (HTML) | All employees, hiring managers | Hiring – assessment and selection |
| Interpretive guide for behavioural competencies (IDIR restricted) | All employees, hiring managers | Hiring – assessment and selection |
| Interpretive guides for Indigenous relations behavioural competencies (HTML) | All employees, hiring managers | Hiring – assessment and selection |
| Interview Checklist (PDF, 217KB) | Hiring managers | Hiring – assessment and selection |
| Interview Schedule Request Form (DOC, 60KB) | Hiring managers | Hiring – assessment and selection |
| Interview Template (DOC, 35KB) | Hiring managers |
Hiring – assessment and selection
|
| IYIP Expression of Interest for B.C. Indigenous or Aboriginal Organizations (DOC, 104KB) | All employees | Job seeking |
| IYIP Intern Job Profile (DOC, 760KB) | All employees | Job seeking |
| IYIP Ministry Proposal Template (DOC, 42KB) | All employees | Job seeking |
| IYIP Reference Form (DOC, 398KB) | All employees | Job seeking |
| Job Postings For BC Public Service Employees | All employees | Job seeking, tools |
| Job Profile Template (DOC, 400KB) | Hiring managers |
Hiring – selection criteria
|
| Job Store (IDIR restricted) | All employees, hiring managers |
Hiring – selection criteria
|
| JOHSC Annual Evaluation Tool (DOC, 110KB) | All employees | Safety |
| JOHSC Checklist (PDF, 307KB) | All employees, managers and supervisors | Safety |
| JOHSC Health Safety Recommendations Reports (PDF, 50KB) | All employees | Safety |
| Labour Relations Practitioners' Worksite (IDIR restricted) | Managers and supervisors | Safety, tools |
| LearningHUB (IDIR restricted) | All employees | Career development, education, tools |
| Learning System (IDIR restricted) | All employees | Career development, education, tools |
| Leave Management Transaction (PDF, 414KB) | All employees | Leave and time off – general leave |
| Long service eligibility calculator (XLS, 90 KB) | All employees | Tools |
| Manager's Flexible Work Options Checklist (PDF, 239KB) | Managers and supervisors | Flexible work options |
| Manager's Guide to Reasonable Accommodation (PDF, 499KB) | Hiring managers |
Hiring – assessment and selection
|
| Manager's Mobile Work Checklist (PDF, 422KB) | Managers and supervisors | Flexible work options |
| Maternity, Parental, Extended Child Care Leave Calculator (XLS, 15KB) | All employees | Leave and time off – maternity, parental and pre-adoption leave |
| Maternity, Parental Leave and Allowance Digital Application | All employees |
Leave and time off – maternity, parental and pre-adoption leave |
| Maternity, Parental, Pre-placement Adoption Leave and/or Allowance Application (PDF, 172KB) | All employees | Leave and time off – maternity, parental and pre-adoption leave |
| Managers and supervisors | COVID-19 Vaccination | |
| My Service Centre OCIO (IDIR restricted) | All employees | IT support, tools |
| MyPerformance Profile (IDIR restricted) | All employees | Career development, tools |
| New Employee Health & Safety Orientation (PDF, 225KB) | All employees, managers and supervisors |
Hiring – onboarding, safety
|
| Oath of Employment (PDF, 79KB) | All employees, managers and supervisors |
Hiring – onboarding, new employees
|
| Oath of Employment for Political Staff | All employees, managers and supervisors |
Hiring – onboarding, new employees
|
| Occupational Health and Safety Inspection Form (PDF, 30KB) | Managers and supervisors | Safety |
| Option to Continue Benefits While on Leave Without Pay to Volunteer for Cuso (PDF, 368KB) | All employees |
Benefits, leave and time off – general leave
|
| Option to Continue Employee Benefits While on Employment Standards Act Leave of Absence Without Pay (PDF, 374KB) | All employees |
Benefits, leave and time off – general leave/maternity, parental and pre-adoption leave
|
| Option to Continue Employee Benefits While on Leave of Absence Without Pay or Layoff (PDF, 368KB) | All employees |
Benefits, leave and time off – deferred salary leave program/general leave/maternity, parental and pre-adoption leave
|
| Oral Communication Skills Marking Guide (DOC, 17KB) | Hiring managers |
Hiring – assessment and selection
|
| Oral Interview Invite Template (DOC, 18KB) | Hiring managers |
Hiring – assessment and selection
|
|
Pacific Leaders scholarships for public servants, children of public servants and co-op employees |
All employees | Career development, education |
| Payment of Deputy Minister Car Allowance Template (DOC, 30KB) | Managers and supervisors | Pay |
| Payroll Direct Deposit Authorization (PDF, 275KB) | All employees, managers and supervisors |
Hiring – onboarding, new employees, pay
|
| PECSF BC Liquor Distribution Branch Pledge Form (PDF, 686KB) | All employees |
Donations and PECSF
|
| PECSF Government Pledge (PDF, 989KB) | All employees |
Donations and PECSF
|
| PECSF Retiree Donation Form (PDF, 671KB) | All employees |
Donations and PECSF, retirement
|
| Personal and Emergency Contact Information (PDF, 711KB) or fill out your profile in Employee Self Service | All employees |
Hiring – onboarding, new employees
|
| Physican's Portion Long Term Disability Application (PDF, 1.9MB) | All employees |
Leave and time off - sick leave
|
| Planning and Conducting Interview Guidelines (PDF, 292KB) | Hiring managers |
Hiring – assessment and selection
|
| Pocket-sized Interview Checklist (PDF, 233KB) | Hiring managers |
Hiring – assessment and selection
|
| Position Management E-form (IDIR restricted) | Hiring managers, managers and supervisors | Hiring |
| Position Screening Designation (DOC, 88KB) | Hiring managers |
Hiring – classification
|
| Preliminary Joint Accident/Incident Investigation Form (PSC 38) (DOC, 147KB) | All employees |
Leave and time off, safety
|
| Procurement Services (HTML) | All employees | Pay, tools |
| ProPASS Auxiliary Employee Employment Confirmation (DOC, 268KB) | All employees |
Benefits – ProPass
|
| ProPASS Kamloops Enrolment form (PDF, 91KB) | All employees |
Benefits – ProPass
|
| ProPASS Victoria Enrolment form (PDF, 103KB) | All employees |
Benefits – ProPass
|
| ProPASS Victoria Termination form (PDF, 92KB) | All employees |
Benefits – ProPass
|
| Providing Effective Applicant Feedback (PDF, 349KB) | Hiring managers |
Hiring – extend the offer
|
| PSSO Criminal Record Check Online Service (Personal Security Screening Office) | Hiring managers |
Hiring – extend the offer, tools
|
| Public Interest Disclosure for Political Staff (PDF, 329 KB) | All employees | Ethics |
| Public Interest Disclosure Form (Online Submission) | All employees | Ethics |
| Public Interest Disclosure Form (PDF, 356KB) | All employees | Ethics |
| Purchase of Service Application Public Service Pension Plan (PDF, 1.3MB) | All employees |
Benefits, leaving the public service, retirement
|
| Rating Guides Information for Hiring Managers (PDF, 180KB) | Hiring managers |
Hiring – assessment and selection
|
| Reference Check Guidelines (DOC, 222KB) | Hiring managers |
Hiring – assessment and selection
|
| Reference Check Template (blank) (DOC, 43KB) | Hiring managers |
Hiring – assessment and selection
|
| Reference Check Template Leadership (DOC, 48KB) | Hiring managers |
Hiring – assessment and selection
|
| Reference Check Template Managers, Supervisors and Staff (DOC, 47KB) | Hiring managers |
Hiring – assessment and selection
|
| Rehabilitation Committee Request for Transfer on Compassionate Grounds (PDF, 340KB) | All employees, managers and supervisors |
Leave and time off - sick leave, relocation or transfer of employees
|
| Rehabilitation Trail Progress Report (PDF, 111KB) | Managers and supervisors |
Leave and time off – sick leave
|
| Reimbursement of Incidental Expenses (PDF, 96KB) | All employees | Benefits |
| Managers and supervisors | COVID-19 vaccination | |
| Relocation Assistance and/or Househunting Expense Report and Assignment of Wages Agreement (PDF, 159KB) | All employees |
Benefits, relocation or transfer of employees
|
| Request Feedback and Review for Applicants (PDF, 268KB) | Hiring managers |
Hiring – extend the offer, job seeking
|
| Request for Classification Services (PDF, 151KB) | Hiring managers |
Hiring – classification
|
| Request to Reduce Tax Deductions at Source (Canada Revenue Agency form) | All employees |
Leave and time off – pre-retirement leave, pay, retirement
|
| Required Safety Records (PDF, 53KB) | Managers and supervisors | Safety |
| Reserve Tax Exemption Time Sheet (PDF, 292KB) | All employees | Pay |
| Safety Incident Reporting Portal (SIRP) | Managers and supervisors | Safety, tools |
| Salary Look-up tool (HTML) | All employees, hiring managers |
Hiring – extend the offer, job seeking, job seeking, pay, tools
|
| Sample Behavioural Interview Questions (PDF, 287KB) | Hiring managers |
Hiring – assessment and selection
|
| Sample Feedback Scenarios (PDF, 421KB) | Hiring managers |
Hiring – extend the offer
|
| Sample Indigenous Relations Behavioural Competency Questions (PDF, 612KB) | Hiring managers |
Hiring – assessment and selection
|
| Sample Role and Organizational Alignment Questions (DOC, 42KB) | Hiring managers |
Hiring – assessment and selection
|
| Screening Guidelines for Hiring Managers (DOC, 140KB) | Hiring managers |
Hiring – assessment and selection
|
| Selection Plan Template (PDF, 123KB) | Hiring managers |
Hiring – assessment and selection
|
| Standards of Conduct Acknowledgement (PDF, 102KB) | All employees, managers and supervisors |
Hiring – onboarding, new employees
|
| Standards of Conduct for Political Staff Acknowledgement (PDF, 57KB) | All employees, managers and supervisors |
Hiring – onboarding, new employees
|
| Submit a Hiring Request Form (MyHR online form) (IDIR restricted) | Hiring managers |
Hiring – job posting
|
| Substitution Pay Form (PDF, 433 KB) | All employees, managers and supervisors | Pay |
| Supervisor Initial IAQ Investigation Form (PDF, 314KB) | Managers and supervisors | Safety |
| Survivor's Information Package (DOC, 746KB) | Managers and supervisors | Benefits, death |
| TD1 and TD1BC Tax Forms (Canada Revenue Agency forms) | All employees |
Benefits, hiring – onboarding, new employees, pay
|
| TD1-IN Forms (Canada Revenue Agency form) (PDF, 60KB) | All employees, managers and supervisors | Benefits, hiring – onboarding, new employees, pay |
| Telework Agreement Digital Submission | All employees, managers and supervisors | Flexible work options, safety |
| Temporary Appointment Extension Form Digital Submission (IDIR restricted) | Hiring managers, managers and supervisors | Hiring |
| Termination E-form (IDIR restricted) | Hiring managers, managers and supervisors | Hiring |
| Three-Point Rating Scale (DOC, 94KB) | Hiring managers |
Hiring – assessment and selection
|
| Time and Leave: access from home (IDIR restricted) | All employees, managers and supervisors |
Self service/self-serve access, tools
|
| Time and Leave: access from work (IDIR restricted) | All employees, managers and supervisors |
Self service/self-serve access, tools
|
| Time and Leave Support (IDIR restricted) | All employees, managers and supervisors |
Leave and time off, IT support, tools
|
| Training and Development Application, Registration and Reimbursement (PDF, 818KB) | All employees |
Benefits, leave and time off – general leave
|
| Time sheet for non Time and Leave users BCPSA 105 (PDF 360KB) | All employees, managers and supervisors | Hiring – onboarding, new employees, pay |
| Worker's Report of Injury or Occupational Disease to Employer Form 6A (WorkSafeBC) | All employees, managers and supervisors |
Leave and time off – sick leave, safety
|
| Working Alone Program Check-up (PDF, 41KB) | All employees, managers and supervisors | Safety |
| Written Assessment Administration Request Form (DOC, 59KB) | Hiring managers |
Hiring – assessment and selection
|
| Written Assessment Invite Template (DOC, 16KB) | Hiring managers |
Hiring – assessment and selection
|
| Written Communication Skills Marking Guide (DOC, 26KB) | Hiring managers |
Hiring – assessment and selection
|