Hiring Letter Templates

If the Hiring Centre has assisted with your hiring action, all necessary letters will be created for you. For hiring done without the assistance of the Hiring Centre, please use the appropriate template, scan and send a completed and signed copy to AskMyHR. If the person is a new employee, include the Social Insurance Number and date of birth with the confirmation letter.

Regular Appointments

• Change to part-time status (DOCX, 94KB)
• Confirmation of Offer (DOCX, 461KB)
• Growth Positions (BCGEU - corrections officer, community program officer, social program officer; training consultant, commercial transport inspector): Confirmation of movement within the growth series (DOCX, 92KB)
• Offer where employee is the successful applicant (DOCX, 472KB)
• Offer where non-employee is the successful applicant (DOCX, 125KB)
• Relocation assistance and/or househunting expense report and assignment of wages agreement (PDF, 97KB)

Lateral Transfers

• Lateral transfer - regular (DOCX, 51KB)
• Lateral transfer - temporary (DOCX, 51KB) For use when an employee will temporarily occupy another base position within the same classification. If employee is still linked to their initial base position then see Temporary Appointments template

Auxiliary or Limited Term (Under 31 Days) Appointments

• Auxiliary recall (DOCX, 95KB)
• New auxiliary appointment (DOCX, 473KB)

Auxiliary Extension

• Auxiliary extension (DOCX, 92KB)
• Extension of under 30-day appointment to auxiliary (DOCX, 96KB)

Auxiliary Layoff Letters

• BCGEU: Notice of Layoff (DOCX, 46KB) (with and without benefits)
• BCGEU: Four declines or more than nine months on layoff (DOC, 47KB)
• BCGEU: Unable to contact employee or declined work (DOC, 48KB)

Temporary Appointments (Permanent Employees Only)

• Temporary appointment letter (DOCX, 97KB)
• Temporary appointment agreement (DOCX, 33KB) (an agreement between the two ministries or organizations)
• Temporary extension letter (DOCX, 96KB)
• Temporary appointment conclusion letter (DOCX, 92KB)

Project Employees

• Project employee hire proposal (DOCX, 745KB)
• Project employee offer letter (DOCK, 38KB)

Articling Students

• Articling Student offer letter (regular and temporary/summer) (DOCX, 37KB)

Competition Status Letters

• Competition status (DOCX, 46KB) (includes applicant not short-listed, applicant does not qualify and competition cancelled and/or re-posted)
• Applicant not eligible for competition (DOCX, 49KB) (includes applicant no eligible on temporary appointment, applicant not eligible on geographically restricted competition)
• Regret letter (DOCX,105KB) (Includes eligibility list)
• Advising successful applicant that a staffing review has been requested (DOC, 47KB)

Probation

• Completion of probation (DOCX, 47KB)
• Completion of probation and pay increase (DOCX, 93KB) (excluded)

Confirmation of Employment and Salary Letter

• Confirmation of employment and salary (DOC, 92KB)

Secondment Agreement

Please submit an AskMyHR request and select the service option Jobs and Hiring, then Offer Letters. A human resources adviser will respond to your request.