Hiring Letter Templates

If the Hiring Centre has assisted with your hiring action, all necessary letters will be created for you. For hiring done without the assistance of the Hiring Centre, please use the appropriate template, then scan and send a completed and signed copy to AskMyHR by submitting a service request using the category Myself (or) My Team or Organization > Submit a Form or Document > Offer Letters. If the person is a new employee, include the SIN and date of birth with the confirmation letter.

Regular Appointments

• Change to Part-Time Status (DOCX, 94KB)
• Confirmation of Offer (DOCX, 256KB)
• Growth Positions (BCGEU - Corrections Officer, Community Program Officer, Social Program Officer; Training Consultant, Commercial Transport Inspector: Confirmation of Movement Within the Growth Series (DOCX, 92KB)
• Offer Where Employee is the Successful Applicant (DOCX, 265KB)
• Offer Where Non-Employee is the Successful Applicant (DOCX, 123KB)
• Relocation Assistance and/or Househunting Expense Report & Assignment of Wages Agreement (PDF, 97KB)

Lateral Transfers

• Lateral Transfer - Regular (DOCX, 45KB)
• Lateral Transfer - Temporary (DOCX, 45KB)
  For use when an employee will temporarily occupy another base position within the same classification. If the employee is still linked to their initial base position, see Temporary Appointments template.

Auxiliary or Limited Term (Under 31 Days) Appointments

• Auxiliary Recall (DOCX, 95KB)
• New Auxiliary Appointment (DOCX, 269KB)

Auxiliary Extension

• Auxiliary Extension (DOCX, 92KB)
• Extension of Under 30 Day Appointment to Auxiliary (DOCX, 96KB)

Auxiliary Layoff Letters

• BCGEU: Notice of Layoff (DOCX, 46KB) (with and without benefits)
• BCGEU: Four Declines or More than Nine Months on Layoff (DOC, 47KB)
• BCGEU: Unable to Contact Employee or Declined Work (DOC, 48KB)

Temporary Appointments (Permanent Employees Only)

• Temporary Appointment Letter (DOCX, 93KB)
• Temporary Appointment Agreement (DOCX, 33KB) (an agreement between the two ministries or organizations)
• Temporary Extension Letter (DOCX, 96KB)
• Temporary Appointment Conclusion Letter (DOCX, 92KB)

Project Employees

• Project Employee Hire Proposal (DOCX, 745KB)
• Project Employee Offer Letter (DOCX, 38KB)

Articling Students

• Articling Student Offer Letter (Regular and Temporary/Summer) (DOCX, 31KB)

Competition Status Letters

• Competition Status (DOCX, 46KB) (includes applicant not short-listed; applicant doesn't qualify and competition cancelled and/or re-posted)
• Applicant Not Eligible for Competition (DOCX, 49KB) (includes applicant not eligible on temporary appointment; applicant not eligible on geographically restricted competition)
• Regret Letter (DOCX,105KB) (includes eligibility list)
• Advising Successful Applicant that a Staffing Review has been Requested (DOC, 47KB)

Probation

• Completion of Probation (DOCX, 47KB)
• Completion of Probation and Pay Increase (DOCX, 89KB) (Excluded)

Confirmation of Employment & Salary Letter

• Confirmation of Employment & Salary Letter (DOC, 93KB)

Secondment Agreement

If you have questions about secondment agreements, please submit an AskMyHR service request by using the category My Team or Organization > Employee & Labour Relations > Interpretation Services.