Hiring letter templates
Last updated on January 20, 2025On this page
- Regular appointments
- Lateral transfers
- Auxiliary or limited term (under 31 days) appointments
- Auxiliary extension
- Auxiliary layoff letters
- Temporary appointments (permanent employees only)
- Project employees
- Articling students
- Secondment agreements
- Competition status letters
- Confirmation of employment and salary letter
- Probation
If the Hiring Centre has assisted with your hiring action, all necessary letters will be created for you.
For hiring done without the assistance of the Hiring Centre:
- Please use the appropriate template
- Scan and send a completed and signed copy to AskMyHR (IDIR restricted) by submitting a service request using the category Myself (or) My Team or Organization > Submit a Form or Document > Offer Letters
- If the person is a new employee, include their SIN and date of birth with the confirmation letter
- For existing employees, please include the employee ID number
Regular appointments
- Change to Part-Time Status (DOCX, 94KB)
- Confirmation of Offer (DOCX, 257KB)
- Confirmation of Movement Within the Growth Series (DOCX, 90KB)
- Growth positions in the BCGEU:
- Corrections officer
- Community program officer
- Social program officer
- Training consultant
- Commercial transport inspector
- Growth positions in the BCGEU:
- Offer Where Employee is the Successful Applicant (DOCX, 268KB)
- Offer Where Non-Employee is the Successful Applicant (DOC, 133KB)
- Relocation Assistance and/or House Hunting Expense Report and Assignment of Wages Agreement (PDF, 159KB)
Lateral transfers
- Lateral Transfer Regular (DOCX, 47KB)
- Lateral Transfer Temporary (DOCX, 46KB)
- For use when an employee will temporarily transfer to another base position (for which they're qualified) within the same maximum salary range as their current base position
- If the employee is still linked to their original base position, use the Temporary Appointments template
- See more information about lateral transfers
Auxiliary or limited term (under 31 days) appointments
Auxiliary extension
Auxiliary layoff letters
- BCGEU: Notice of Layoff (DOCX, 44KB) (with and without benefits)
- BCGEU: 4 Declines or More than 9 Months on Layoff (DOC, 48KB)
- BCGEU: Unable to Contact Employee or Declined Work (DOC, 50KB)
Temporary appointments (permanent employees only)
- Temporary Appointment Letter (DOCX, 96.4KB)
- Temporary Appointment Agreement (DOCX, 31KB)
- An agreement between two ministries or organizations
- Temporary Appointment Extension Letter (DOCX, 91KB)
- Temporary Appointment Conclusion Letter (DOCX, 89KB)
Project employees
Articling students
Secondment agreements
If you have questions about secondment agreements, please submit an AskMyHR (IDIR restricted) service request by using the category My Team or Organization > Employee & Labour Relations > Interpretation Services.
Competition status letters
- Competition Status (DOCX, 41KB)
- Applicant not short-listed
- Applicant not qualifying
- Competition cancellation and/or re-posting
- Applicant Not Eligible for Competition (DOCX, 49KB)
- Applicant not eligible on temporary appointment
- Applicant not eligible on geographically restricted competition
- Regret Letter (DOCX, 92KB)
- Eligibility list
- Advising Successful Applicant: Staffing Review Requested (DOC, 41KB)
- Eligibility List Extension (DOC, 43KB)
Confirmation of employment and salary letter
Probation
- Completion of Probation (DOCX, 41KB)
- Completion of Probation and Pay Increase (DOCX, 90KB) (excluded)
Hiring managers
Useful contacts
Can't find what you need? Submit an AskMyHR (IDIR restricted) service request.
Select Hiring Manager > Hiring Process > Other Issues & Inquiries.