Hiring letter templates

Last updated: February 2, 2022

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If the Hiring Centre has assisted with your hiring action, all necessary letters will be created for you.

For hiring done without the assistance of the Hiring Centre:

  • Please use the appropriate template
  • Scan and send a completed and signed copy to AskMyHR (IDIR restricted) by submitting a service request using the category Myself (or) My Team or Organization > Submit a Form or Document > Offer Letters
  • If the person is a new employee, include their SIN and date of birth with the confirmation letter
  • For existing employees, please include the employee ID number

Regular appointments

Lateral transfers

Auxiliary or limited term (under 31 days) appointments

Auxiliary extension

Auxiliary layoff letters

Temporary appointments (permanent employees only)

Project employees

Articling students

Secondment agreements

If you have questions about secondment agreements, please submit an AskMyHR (IDIR restricted) service request by using the category My Team or Organization > Employee & Labour Relations > Interpretation Services.

Competition status letters

Confirmation of employment and salary letter


Useful contacts

Can't find what you need? Submit an AskMyHR (IDIR restricted) service request.

Select Hiring Manager > Hiring Process > Other Issues & Inquiries.