The First Week
Meet with your supervisor
When you arrive, either your supervisor or a "welcome buddy" will meet you. They will:
- Take you on a tour of the building to find out where things are
- Introduce you to other staff on your team and in your division
- Chat with you about office culture like casual Fridays, social clubs, regular meetings, or work style and workspace etiquette/expectations
Your supervisor will also review the plan for your first week and discuss:
- Your job responsibilities and performance expectations
- Hours of work, including break times, flexible schedules and mobile work options
- Your probation period
- Pay schedules
- Leave and time off
At the end of the day, follow up with your supervisor to discuss how the day went. Be sure to mention if there's anything you need.
Get the tools you need to do your job
Your supervisor will make sure that you get:
- A building pass and office keys
- A laptop or computer and a phone
- A printer key fob
- Business cards
- Office supplies
These items may not be ready on day one. Your supervisor can find out if there will be wait times.
Your IDIR is an ID and password you use to log in to work devices and applications. Your supervisor will give you an IDIR and temporary password. When you log in for the first time, you'll need to change your password. Once you're logged in, you can:
- Check out folders and documents on the local area network (LAN)
- Visit internal websites
- Check your email
- Add key dates to your calendar (remind your supervisor to forward meeting invites)
Validate your IDIR on your second day of work. Some government applications require you to validate your IDIR.
- Go to the Time & Pay portal > Self Service (PeopleSoft) tab > Choose the icon in the middle of the window > Select "click here"
- Enter your employee number and birth date, then click "submit"
- Wait 30 minutes and then return to Employee Self Service – you should see more menu options and features. If not, you can try to clear your cache. Go to the Time & Pay portal > Self Service (PeopleSoft) tab > Find the yellow box with instructions to clear your cache
- Some applications require an overnight refresh before you can access them. If you get errors accessing any sites, submit a service request: AskMyHR > Myself (or) My Team or Organization > HR Software Systems Support > Other HR Technology Issues
Review the B.C. Government website, your ministry website, and your ministry intranet. A few other sites that you'll want to check out include:
- @Work: An internal website for employees. Add or update your profile by clicking the drop-down menu in the top right corner. Spend a bit of time looking through conversations and articles on the site
- MyHR: Find HR information, resources, and services for the BC Public Service
- My Service Centre: Get the technology you need to help you do your job
- Summer.gov.bc.ca: Outlook web app that allows you to access your email and calendar from a mobile device
Every employee has a profile to make it easier to connect with others across government. Make sure your contact information is current.
- Manage contact information: My Service Centre
- Outlook email – add a profile picture: Summer.gov.bc.ca
- Emergency contact information: Employee Self-Service
You may also want to remind your supervisor to add you to any distribution lists.
Know how to stay safe
During your tour of the building and workplace, you'll receive instructions on how to stay safe in an emergency. You should also take some time to review general health and safety standards for the workplace.
You should also find out who your ethics advisor is in case you need to talk to someone about ethical concerns or inappropriate behaviour.
Forms are listed by topic below.
For fastest service, scan and submit forms via an online AskMyHR service request.
Follow the directions on the form, or use the category Myself (or) My Team or Organization > Submit a Form or Document.
If you don't have access to AskMyHR, mail or fax them to:
Benefits Service Centre
Block E – 2261 Keating Cross Road
Saanichton, BC V8M 2A5
Fax: 604 320-4031
MAKE SURE YOU'RE ENROLLED!
This step is definitely no fun, but it’s essential. Getting enrolled is not automatic and it’s time sensitive.
If you're transferring between a bargaining unit and excluded position, enrol for the benefits program that corresponds to your new position.
Find out how to complete your forms online. Save each form before you submit it.
Benefits for auxiliary employees. Auxiliary employees can to enrol for benefits after completing 1,827 hours of work in 33 pay periods with the same ministry. Until then, they receive an allowance in lieu of benefits. Learn more: Auxiliary Appointments Explained (PDF, 189KB).
Register for online access. Once you're enrolled for benefits, register for Canada Life GroupNet to get online access to check benefits info or submit claims.
If you're a new Bargaining Unit employee, you need to authorize payment of your union dues as part of a Collective Agreement.
A signed copy of the Assignment of Union Dues form is to be retained in the ministry’s employee file only.
Public servants use Collective Agreements and Ethics & Standards of Conduct to guide how they work. They're committed to delivering government services, programs and policies in ways that maintain and enhance the trust and confidence of British Columbians.
Agree to follow the Appropriate Use Policy when accessing and managing government information.
Ask questions or get more information: Onboarding.Support@gov.bc.ca