Navigating and managing assets in CMS Lite

The Asset Navigation Pane in CMS Lite is designed for managing digital assets like images and documents.

Asset management actions

Available actions

Check the box next to an Asset Folder , or click on the asset folder title to select it, to perform any of the functions.

• New Folder: Create a new folder in a selected location. Greyed out if multiple sections (nodes) are chosen
  • Create new folders
• Upload file(s): Upload files to a selected folder. Restricted to one section (node) at a time
  • Upload asset files to folders
• Delete: To delete a folder, you must first delete all of the assets in the folder
  • Manage assets
• Bulk tag assets in current folder and their children: Apply metadata and terms to multiple assets within a folder
  • Bulk tagging assets
• Publish selected folder (Assets and children assets): Select applicable folder(s) to publish all assets within, including those in subfolders
  • Publish assets

Warnings and cautions

• Actions in the drop-down menu are available to anyone in your security group. Be cautious and double-check before performing any actions 
• Be mindful when using the 'Delete' function due to its irreversible nature 
• Consider the impact of bulk actions on your asset organization and accessibility

Overview of managing assets

Asset storage and folders

Assets are stored similarly to pages (nodes) and are assigned a unique ID (GUID) upon upload. This allows seamless movement within your security group.

Asset folders serve as containers for all uploads, ensuring organized asset management.

File name standardization

Uploaded file names are automatically adjusted to lowercase. Spaces are replaced with underscores to conform to Human Readable URL (HRU) standards.

Modifying assets

Although direct modifications to assets within CMS Lite aren’t possible, you can track changes and manage their organization effectively within CMS Lite. 

The modified status will indicate 'Y' if: 

• Asset settings have been changed
• A published asset has be overwritten with a new version

Moving assets

Move assets or entire folders easily using drag-and-drop, similar to page nodes in the Content Navigation Pane.

Upload and publishing limits

Up to 500 files totaling no more than 100 MB can be uploaded or published simultaneously.