Publish Assets

Content editors may publish assets, within their security group, from the Asset Navigation Pane,  Asset Folder Pane or the Asset Settings Pane.

Asset Navigation Pane

  1. Navigate to the applicable location in the Asset Navigation Pane
  2. Check the box next to the Asset Folder(s) selected checkbox
  3. Click the drop-down Action menu and select Publish Selected Folder (Assets and Children Assets)
    Publish actions and selected folder
    The Publish box will be displayed for selected items(s) and all the children
    Publish with Children dialog box
  4. To submit the job to the Production web server immediately, leave the default set to Publish Now and click [Confirm]
    The Publish box will be closed and a message will be displayed in the top-right corner of the Asset Pane "The Publish Job has been created and contains xx item(s)"
  5. To submit the job to the Production web server at a future date and/or time, select the Publish Later radio button
    The calendar will be displayed with the current date and time
    Publish Later with calendar
    1. To choose a future date, click on the applicable date in the calendar
    2. Use the Up and Down arrows, and the [AM/PM] toggle button to specify a new time
    3. Click outside the calendar but within the Publish box.
      The calendar will be closed and the new date and time will be displayed in the field below Publish Later
  6. Click the [Confirm] button to complete the action
    The Publish box will be closed and a message will be displayed in the top-right corner of the Asset Pane "The Publish Job has been created and contains xx item(s)"

Asset Folder Pane

  1. Navigate to the applicable location in the Asset Navigation Pane of the folder containing the assets to be published
  2. Click on the asset folder title to display the Asset Folder Pane
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    Click image to view in full screen
    Asset Folder Pane
     
  3. The following options are available:
    • Choose the [Publish Current folder] action button  to publish all assets in the entire folder
    • Check the box selected checkbox next to the individual file(s), or select the box next to the File/Folder Name headingselected check box next to File/Folder Name to select all files displayed in the current grid, and choose [Publish Selected]
  4. To submit the job to the Production web server immediately, leave the default set to Publish Now and click [Confirm]
    The Publish box will be closed and a message will be displayed in the top-right corner of the Asset Pane "The Publish Job has been created and contains xx item(s)"
  5. To submit the job to the Production web server at a future date and/or time, select the Publish Later radio button
    The calendar will be displayed with the current date and time
    Publish Later with calendar
    1. To choose a future date, click on the applicable date in the calendar
    2. Use the Up and Down arrows, and the [AM/PM] toggle button to specify a new time
    3. Click outside the calendar but within the Publish box.
      The calendar will be closed and the new date and time will be displayed in the field below Publish Later
  6. Click the [Confirm] button to complete the action
    The Publish box will be closed and a message will be displayed in the top-right corner of the Asset Pane "The Publish Job has been created and contains xx item(s)"

Asset Settings Pane

Click image to view in full screen 
Assets Setting Pane with Publish action button

  1. Click the [Publish] action button
    • Any unsaved changes to the asset properties (settings, metadata or tags) will automatically be saved as part of the publish action workflow
  2. To submit the job to the Production web server immediately, leave the default set to Publish Now and click [Confirm]
    The Publish box will be closed and a message will be displayed in the top-right corner of the Asset Pane "The Publish Job has been created and contains 1 item"
  3. To submit the job to the Production web server at a future date and/or time, select the Publish Later radio button
    The calendar will be displayed with the current date and time
    Publish Later with calendar
    1. To choose a future date, click on the applicable date in the calendar
    2. Use the Up and Down arrows, and the [AM/PM] toggle button to specify a new time
    3. Click outside the calendar but within the Publish box.
      The calendar will be closed and the new date and time will be displayed in the field below Publish Later
  4. Click the [Confirm] button to complete the action
    The Publish box will be closed and a message will be displayed in the top-right corner of the Asset Pane "The Publish Job has been created and contains 1 item"