School district reporting calendar

Under the Support Services for Schools Order, boards of education must ensure automated external defibrillators (AEDs) and naloxone kits are accessible in all elementary and middle schools by September 8, 2026, in addition to the requirement for these devices to have been accessible in all secondary schools by December 31, 2025.

Districts are advised that naloxone orders placed through the Product Distribution Centre may take approximately four to eight weeks to fulfil and ordering timelines should be planned accordingly.

After the September 8, 2026, deadline, districts will receive a short survey to confirm the availability of AEDs and naloxone in all schools, along with a request for public links to finalized district policies.

If you have any questions or require further information, please contact the Mental Health and Wellness Team at educ.mentalhealth@gov.bc.ca.

Submissions accepted until October 1 to honour Truth and Reconciliation Day.

The Enhancing Student Learning Reporting Order requires boards of education to write an Enhancing Student Learning Report and submit it to the Ministry between June 30 and September 30 each year. Reports are reviewed by the Ministry in the Annual Review. As of 2025, there will be a three-year submission cycle. Each district team will submit:

• Enhancing Student Learning Report one year within the cycle
• Interim Progress Report two years within the cycle

Instructions:

1. Visit the Enhancing Student Learning website to review statutory requirements, criteria, and access information on strategic planning and continuous improvement practices
2. Fill out the ministry-provided templates for either the Enhancing Student Learning Report or Interim Progress Report, depending on your district team’s place in the three-year submission cycle. Each report has a section for data and evidence review and district approach to continuous improvement (Please note: pre-populated templates will be provided to district teams annually at the beginning of June via SharePoint. Templates on the Enhancing Student Learning website are for reference only)
3. Publish the annual report on the district website
4. Submit the report to the ministry via the online submission form

Questions:

EDUC.Framework@gov.bc.ca

School districts are required to provide the Ministry of Infrastructure with their annual portables inventory update in MyCAPS by September 30. Please visit the Capital Planning website and click on the Portable Inventory Instructions under Publications and Resources to access the inventory instructions.

Email CMB@gov.bc.ca with any questions or notifications of completion of the portable inventory update

School districts are required to provide the Ministry of Infrastructure with their annual school bus inventory update in MyCAPS by September 30.

Please add details for newly acquired buses and include mileage updates and repair or maintenance information for existing buses. Identify the manufacturer, passenger count, and fuel type (e.g. electric, diesel, etc.) on any requests for replacement or new buses.

To access the inventory instructions, please visit the Capital Planning website and click on the School Bus Inventory Instructions document under Publications and Resources.

Please notify the Education and Child Care Capital Branch upon completion of the annual school bus inventory update by emailing CMB@gov.bc.ca.

Form 1701 collects the following information about individual students as of September 29, 2026:

• Name, birth date, gender, grade level, and postal code
• Language programs enrolment
• Indigenous Education program enrolment
• Career program enrolment
• Inclusive Education category enrolment
• Number of courses for all students in the secondary grades, including adult students

This information is critical for determining full-time equivalents for funding purposes, allocating funds to boards, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries.

Instructions

1. Visit the September K-12 Data Collection web page for the 1701 instructions and form.
2. Submit your completed 1701 submission to the ministry via the Education Data Exchange on or before October 9, 2025.
3. Email Data.Management@gov.bc.ca if you have any questions.

Per the BC Tripartite Education Agreement, boards of education are required to submit the 2025-26 BCTEA First Nation Student Transportation Report to the Ministry.

The purpose of this report is to understand board spending, including the transportation "proxy", and the total cost of transportation for First Nation Students living on reserve attending BC Public School.                                                                                                                           

Reports must be shared with, and signed by, all First Nations the school district serves to confirm that they have received the report (see Signature Tab), however signature does not imply agreement. In lieu of signatures, email confirmation that the report has been shared will be accepted.

If you have any questions, email bctea@gov.bc.ca.

Beginning Thursday, October 1, 2026, schools may submit their graduation data files through EDX Graduation for the 2026-27 school year. Regular data submissions throughout the school year help ensure student transcripts and graduation status information remain current. Schools should refer to the Chart of Important Dates for reporting deadlines and key dates.

Email GRAD.Support@gov.bc.ca with any questions.

On or before October 15 of each year, an employer is required under the Teachers Act to submit to the Director of Certification information that identifies the certificate holders who were employed by the employer from July 1 in the previous year to June 30. This will allow prospective future employers who are considering hiring a certificate holder to see the individual’s employment history.

Instructions

1. Submit the required information in the Employers’ Area by October 15
2. Email trb.employers@gov.bc.ca if you need assistance

Instructions

1. Complete the 2026-27 Initial Classroom Enhancement Fund Reporting Template
2. Submit the report to the School District Financial Reporting Unit at SDFR@gov.bc.ca by October 16, 2026
3. Email the Funding and Allocation Unit at EDUC.FundingandAllocationUnit@gov.bc.ca if you have any questions

Schools should submit registrations for the November Graduation Assessment session by uploading their graduation data files through EDX Graduation. Pre-registration is required for all graduation assessments. For details, please review the EDX Graduation Assessments Registration Management guide.

Email questions regarding EDX graduation file submissions to: GRAD.Support@gov.bc.ca

Preliminary district reports showing students who successfully completed course challenges during the 2025-26 school year are available on the Education Data Exchange (EDX). EDX users must have an Enrolment Data Collection Administrator role to access the reports. Select Menu from the left navigation panel on the district dashboard and then choose Funding Reports for Course Challenges. Districts must verify that the course challenge completions listed in the report match their records and report any discrepancies to Student.Certification@gov.bc.ca by November 18, 2026.

Boards of Education must complete and submit the 2026–27 District Early Learning and Child Care Lead Interim Status Report by November 30, 2026.  Information from the report is collected to understand how districts have explored or created child care on school grounds, as part of an integrated early learning and child care system. 

Instructions 

1.    Note: This reporting form will be available on October 30, 2026
2.    Please email The Child Care Community Development Team at ccdevsupport@gov.bc.ca if you have any questions

Each year, the ministry provides funds to school districts for Foundational Skills Assessment (FSA) scoring activities and administration. The School District summary Report - FSA Activities is collected to understand how districts have used these funds. It is also an opportunity for districts to give feedback on the scoring process and the support the ministry provides for FSA scoring.

Instructions:

1. Complete the School District Summary Report - FSA Activities and submit it to educ.fsascore@gov.bc.ca by December 4, 2026
2. Email educ.fsascore@gov.bc.ca if you have any questions

Schools should submit registrations for the January Graduation Assessment session by uploading their graduation data files through EDX Graduation. Pre-registration is required for all graduation assessments. For details, please review the EDX Graduation Assessments Registration Management guide.

Email questions regarding EDX graduation file submissions to: GRAD.Support@gov.bc.ca

Schools should submit registrations for the April Graduation Assessment session by uploading their graduation data files through EDX Graduation. Pre-registration is required for all graduation assessments. For details, please review the EDX Graduation Assessments Registration Management guide.

Email questions regarding EDX graduation file submissions to: GRAD.Support@gov.bc.ca

Boards of education are required to complete and submit the District Early Learning and Child Care Financial Report by April 30, 2027.

Instructions 

1. This reporting form will be available on April 2, 2027  
2. Please email The Child Care Community Development Team at ccdevsupport@gov.bc.ca if you have any questions
3. All Financial Reports are to be sent to the Child Care Community Development mailbox at ccdevsupport@gov.bc.ca and to the Procurement and Contract Management mailbox at childcare.contract1@gov.bc.ca 

Boards of education that received Child Care Pilot Transition Funding are required to complete and submit the Child Care Pilot Transition Funding Report by April 30, 2027.

Instructions 

1. This reporting form will be available April 2, 2027 
2. Please email The Child Care Community Development Team at ccdevsupport@gov.bc.ca if you have any questions 
3. All Financial Reports are to be sent to the Child Care Community Development mailbox at ccdevsupport@gov.bc.ca and to the Procurement and Contract Management mailbox at childcare.contract1@gov.bc.ca 

Schools should submit registrations for the June Graduation Assessment session by uploading their graduation data files through EDX Graduation. Pre-registration is required for all graduation assessments. For details, please review the EDX Graduation Assessments Registration Management guide.

Email questions regarding EDX graduation file submissions to: GRAD.Support@gov.bc.ca

Schools should submit graduation data files through EDX Graduation with all final course marks, including June completions, by July 10. This ensures transcripts are complete for students’ post-secondary institution selections and year-end credential distribution. Files submitted after July 10 will still be processed. However, students may miss important post-secondary institution deadlines.

Email questions regarding EDX graduation file submissions to: GRAD.Support@gov.bc.ca

Boards of Education must complete and submit the 2026–27 District Early Learning and Child Care Lead Final Status Report by July 31, 2027.  Information from the report is collected to understand how districts have explored or created child care on school grounds, as part of an integrated early learning and child care system. 

Instructions 

1. This reporting form will be available on July 2, 2027
2. Please email The Child Care Community Development Team at ccdevsupport@gov.bc.ca if you have any questions