School district reporting calendar

Special Assessments (braille, large print, or dual media) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined on page 67 of the Inclusive Education Services: A Manual of Policy, Procedures and Guidelines. 

Please complete the FSA Special Format Assessment form if you have a student who will need a special format assessment for the fall 2026 FSA:

• FSA Special Format Assessment Request - 2026-2027 – Fill out form (English)
• ÉHB – Demande d’évaluation en format inclusif - 2026-2027 – Fill out form (French)

Email EDUC.FSAscore@gov.bc.ca if you have any questions.
 

The Office of the Comptroller General requires districts to provide a Management Representation Letter effective June 15, 2026 in support of the Summary Financial Statements as at March 31, 2026.  

Instructions 

1. Email a PDF of the letter dated and signed June 15, 2026 to EDUC.GRESDReporting@gov.bc.ca by June 17, 2026
2. Contact Kevin.Herkel@gov.bc.ca if you have any questions

Boards of education that received 2025–26 funding for a District Early Learning and Child Care Lead must complete a final report by June 27. Information from the report is collected to understand how districts have explored or created child care spaces on school grounds, as part of an integrated early learning and child care system.

Instructions

1. Note: This reporting form will be available closer to the end of the 2025–26 school year
2. Email educ.earlylearning@gov.bc.ca if you have any questions

Boards of education that received 2025–26 funding for StrongStart BC, Ready, Set, Learn, the Seamless Day Kindergarten Pilot or the Just B4 Pilot must complete a final report by June 27, 2026. Information from this report is collected to understand how funds were used to achieve the outcomes identified in funding agreements. 

Instructions

1. Note: This reporting form will be available closer to the end of the 2025–26 school year
2. Contact educ.earlylearning@gov.bc.ca if you have any questions

Pursuant to sections 156 and 111 of the School Act, Boards of Education are required to prepare and submit an annual budget to the Minister. This is the Board’s legal budget for the school district, which permits it to spend money during the school year. 

Instructions

1. See the School District Budget Reporting web page for the annual budget instructions and reporting template
2. Complete the annual budget reporting template and submit it to the School District Financial Reporting Unit at SDFR@gov.bc.ca by June 30, 2026
3. Email SDFR@gov.bc.ca if you have any questions

As per Ministerial Order 87/23, Boards must provide updated property asset records and information annually using the Ministry of Citizens’ Services web-based Property Inventory Management System. This also includes a requirement for full buildings and/or sites that are leased by the school district from a third party (where the school district is the lessee not the lessor). This information must be provided to the Ministry of Infrastructure via Excel. 

Instructions

1. Visit the Property Inventory Management System website to provide property asset records and information
2. Please complete and return the lease Excel sheet provided to you by your RD/PO team
3. Contact Travis.Tormala@gov.bc.ca with any general questions and Steven.Robinson@gov.bc.ca or Christy.Deslauriers@gov.bc.ca with any technical questions

Please report your students selected as conditional recipients of the District/Authority scholarship to the Ministry by June 30, 2026. Please use your full allocation and ensure your selected students are on track to meet core and scholarship-specific eligibility requirements by August 31, 2026. 

Did you know? The most frequently misreported data affecting scholarship eligibility are citizenship/permanent residency.  Inaccurate reporting of Canadian citizens/permanent residents, including blank entries, will disqualify these students. Ensure eligible students don’t miss out on scholarships by checking that they are being reported to the Ministry with a value of ‘C’ and confirming that information on the student’s Transcript Verification Report. 

Instructions

1. Visit the District/Authority scholarship allocation and reporting web page to find the instructions and template for reporting conditional recipients (note: allocations are anticipated to be posted early 2026)
2. Submit your completed template to the Ministry on or before June 30, 2026
3. Email the ministry’s Provincial Scholarships Program at Scholarships@gov.bc.ca if you have any questions

StrongStart Programs/Centres are required to report daily attendance for all participants. 

Instructions

1. Log in to MyEducation BC and enter the daily attendance information by July 10, 2026
2. Email EarlyLearning@gov.bc.ca if you have any questions

Schools must submit June/final course marks to TRAX via the School Secure Web (SSW) by July 10 to ensure students’ transcripts are complete for graduation and post-secondary institution (PSI) selections.

In accordance with the Budget Transparency and Accountability Act, school districts are required to complete a quarterly financial report within two weeks after the conclusion of each quarter (September, December, March, June). A GRE reporting template will be emailed to each district in advance of the reporting due date. 

Instructions

1. See the Government Reporting Entity web page for more information
2. Email the completed GRE report to EDUC.GRESDReporting@gov.bc.ca by July 15, 2026
3. Email EDUC.GRESDReporting@gov.bc.ca if you have any questions 

As required under Public Sector Accounting Standards, school districts must provide financial statement disclosure relating to their Employee Future Benefits Liability. The actuarial calculation tool, preloaded with the most recent actuarial results, will generate the required disclosure.

Instructions 

1. See Liabilities for Employee Future Benefits for more information Coming soon
2. School district’s 2025–26 Actuarial Calculation tool and Actuarial Results will be distributed via email in spring 2026. Completed reports should be e-mailed to Kevin.Herkel@gov.bc.ca by July 15, 2026
3. Please contact Kevin.Herkel@gov.bc.ca if you have any questions

In April 2020, school districts were informed that the Province of B.C. had initiated a process for government organizations to record and report on financial transactions that are incremental to regular operations due to a specific major event. The intent of the process is to facilitate consistent financial reporting by the Ministry of Finance across the entire government reporting entity. At that time, COVID-19 was identified as a major reporting event. 

Effective December 6, 2021, and continuing until further notice, the government has identified the Extreme Weather that has occurred in Fall 2021 as an additional major reporting event. 

Effective April 1, 2022, and continuing until further notice, the government has identified the Settlement of Displaced Ukrainians as an additional major reporting event. 

Ministries, crown agencies, school districts, universities, colleges, and health authorities are to track incremental and necessary costs that are incurred as a direct result of these “major reporting events” for the purpose of consistent government-wide reporting. 

Districts are to report costs and savings in the 2025–26 School Year for the period ended June 30, 2026. This report is due July 17, 2026. 

Instructions

1. Complete the template as necessary that was emailed to all district Secretary-Treasurers
2. Return the completed template to SDFR@gov.bc.ca by July 17, 2026
3. Email SDFR@gov.bc.ca if you have any questions

The Employment Data and Analysis System (EDAS) collects employment data from the public school system. EDAS serves the needs of:

• School districts, by providing workforce management information to support local operations and accurate data to support collective bargaining
• The BC Public School Employers’ Association (BCPSEA), by supporting the BCPSEA Sustainable Workforce Initiative, human resource best practices and collective bargaining for support staff and teachers
• The Ministry of Education and Child Care, by providing employee data required to allocate funding 

A common benefit to all organizations involved is that EDAS streamlines existing ministry data collection forms, reduces duplication of requests and automates the data extraction and transfer process. 

Instructions

1. Visit the Employment Data & Analysis System web page for more information and instructions on how to submit EDAS data
2. Submit the EDAS data via the DX2 platform by July 31, 2026 (A BCeID is required)
3. Email the Data Management Unit at Data.Management@gov.bc.ca if you have any questions

The purpose of the Student Achievement Data Exchange (SADE) is to collect course completion information for Graduated Adult students attending B.C. Public Schools. This information is used to calculate and distribute provincial funding. For the 2025-26 collections, SADE data is required from Public Schools (Standard, Online Learning, Continuing Education or Alternate) who have Graduated Adult students in attendance. 

SADE is collected from Public Schools and Districts under the School and Student Data Collection Order (M152/89). School boards/authorities are legally responsible for collecting and submitting achievement information to the ministry. 

Instructions 

If you have Graduated Adult course completions to report to the ministry, please submit your SADE report by July 31, 2026.

1. Log into SADE (DX2)
2. Review the SADE 2025-26 User Instructions
3. Submit your SADE data 

If you do not have Graduated Adult course completions, you no longer need to submit a SADE file. 

Email the Data Management Unit at Data.Management@gov.bc.ca if you have any questions. 

School districts are required to complete year-end financial report for the Feeding Futures Fund and the National School Food Program. Completed reports must be submitted to ECC.schoolfood@gov.bc.ca by July 31. Please read the instructions carefully, as the reporting template includes a report for each of the following:

• Final report of actual 2025–26 Feeding Futures and National School Food Program expenditures
• List of schools that received 2025–26 National School Food Program funding 

Please contact ECC.schoolfood@gov.bc.ca if you have any questions. 

Reminder: The Ministry of Education and Child Care uses records provided by schools to confirm eligibility for all awards: the BC Achievement scholarship, the BC Excellence and Pathway to Teacher Education scholarships, and District/Authority scholarship. Schools should ensure final marks for summer course completions and any other updates (including to citizenship/permanent residency status) have been applied to student records.

August 31, 2026, is the deadline for eligibility requirements to have been met by students graduating from the 2025–26 school year. For the purpose of scholarship eligibility, please complete reporting of these eligible students by September 11, 2026. Find reporting resources on the TRAX Information web page.

Additional Information

• Citizenship/Permanent Residency: Canadian citizens and permanent residents must be reported with a “C” indicator in extracts to TRAX from student information systems (SIS), such as My Education BC (MyED). Please ensure the citizenship/residency status for Grade 12 students is correctly recorded in your SIS and check student Transcript Verification Reports (TVRs) on the School Secure Web to ensure that they have been successfully reported to the ministry. Students who do not have a “C” reported (including blank entries) will be ineligible for scholarships

• BC Achievement Scholarship: The BC Achievement scholarship recognizes graduates with the top academic achievement in the province. For this scholarship, academic achievement is based on the subset of Grades 10 - 12 courses that are used to meet graduation requirements (including electives); those courses used for graduation are marked on the transcript. The courses used vary from student to student and those marks combined differ from a grade point average

Email scholarships@gov.bc.ca if you have any questions.