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Independent School Reporting Calendar

Last updated on December 19, 2025

Ministry of Education and Child Care events calendar: Independent schools

2026

January

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January Graduation Assessment Registrations – Closing Date - Due January 01, 2026

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025-26 Graduation Assessment Schedule.  

Instructions will be posted closer to the event.

Please contact student.certification@gov.bc.ca with any questions.

 

Request for Special Format for April Assessments - Due January 9, 2026

Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines. 

Instructions 

  1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
  2. Complete a Request for Special Format Assessments. A separate form will be required for each session request
  3. Email educ.adjudication@gov.bc.ca if you have any questions
 

Request for French Language Literacy April Assessment Accommodations - Due January 9, 2026 

Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan and extra time is an accommodation normally provided in the classroom for assessments. 

Instructions 

  1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
  2. Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request
  3. Email educ.adjudication@gov.bc.ca if you have any questions

February

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April Graduation Assessment Registrations – Opening Date February 23, 2026

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025-26 Graduation Assessment Schedule.

Instructions for registration will be posted closer to the event.

Please contact student.certification@gov.bc.ca with any questions.

March

There are no calendar events for independent schools in March 2026.

April

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April Graduation Assessment Registrations – Closing Date April 09, 2026

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025-26 Graduation Assessment Schedule.

Further details will be posted closer to the closing date.

Please contact student.certification@gov.bc.ca with any questions.

 

June Graduation Assessment Registrations – Opening Date April 28, 2026

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens today. See the 2025–26 Graduation Assessment Schedule.  

Instructions will be posted closer to the opening date.

Please contact student.certification@gov.bc.ca with any questions.

 

May

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June Graduation Assessment Registrations – closing date May 28, 2026

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session closes today. See the 2025–26 Graduation Assessment Schedule.  

Further details will be posted closer to the target date.

Please contact student.certification@gov.bc.ca with any questions.

 

June

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2025–26 Early Learning Reporting Form – closing date June 27, 2026

The Early Learning Reporting Form will be made available in May 2026. The report is due on is June 27, 2026.

Please contact educ.earlylearning@gov.bc.ca with any questions.

 
 
 

Provincial Scholarships Program: District/Authority Scholarships – Conditional Recipient Selection due June 30, 2026

The Federation of Independent School Associations (FISA) will report students selected as conditional recipients of the District/Authority scholarship to the ministry on behalf of eligible schools by June 30, 2026. Please ensure selected students are on track to meet core and scholarship-specific eligibility requirements by August 31, 2026.

Did you know? The most frequently misreported data affecting scholarship eligibility are citizenship/permanent residency. Inaccurate reporting of Canadian citizens/permanent residents, including blank entries, will disqualify these students. Ensure eligible students don’t miss out on scholarships by checking that they are being reported to the ministry with a value of ‘C’ and confirming that information on the student’s Transcript Verification Report (TVR).

Email scholarships@gov.bc.ca if you have any questions.

 

July

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TRAX Submission of June/Final School Marks – due July 10, 2026

Schools must submit June/final course marks to TRAX via the School Secure Web (SSW) by July 10 to ensure students’ transcripts are complete for graduation and post-secondary institution (PSI) selections.

The ministry encourages schools to start reporting final June grades as soon as they are available, as early submission helps manage the high volumes of incoming data. Schools may continue to resubmit TRAX files to correct errors up until July 10.

What to Include:

  • Final marks for all completed Grade 10, 11 and 12 courses
  • SCCP completion date (YYYYMMDD format) for students on the School Completion Certificate Program (SCCP)

How to Upload TRAX Data and Confirm Receipt

Instructions can be found on the Electronic Transfer Procedures web page. If files are submitted by 4 pm, the following SSW reports should reflect any new submissions or changes by the next day:

  • Transcript Verification Reports (TVR)
  • Student Transcript Previews, including XML transcript previews
  • Projected Non-Graduates – Summary Report
  • Graduation Summary Reports

Questions?

TRAX Submission Support: TRAX.Support@gov.bc.ca.

Student Transcripts and Graduation Status: Student.Certification@gov.bc.ca.

Offshore Schools: Offshore.Administrator@gov.bc.ca.

Visit TRAX Information for more helpful resources.