Independent school reporting calendar archive

By July 1 of each year, independent schools offering boarding to students are required to submit to the Inspector of Independent Schools an annual, aggregated report on the number of distinct reports, if any, that were made to MCFD and/or the police that relate to student safety in the boarding environment over the course of the past school year (i.e. July 1 – June 30), using the template provided by the Ministry.

Schools must submit all final course marks (including June completions) through EDX Graduation by July 10 to ensure students’ transcripts are complete for graduation and post-secondary institution selections.

Submitting final marks as soon as they are available helps manage high volumes and supports timely processing. Schools are encouraged to monitor GRAD system reports and resubmit data to correct errors up to and including July 10. Updates or corrections submitted after July 10 may not be reflected in batch transcript distributions.

What to Include:

• Final marks for all completed grades 10, 11 and 12 courses
• School Completion Certificate Program (SCCP) completion date (YYYYMMDD format) for students on the SCCP

How to Upload Graduation Data and Confirm Receipt:

Instructions can be found in the GRAD Collection Procedures. For files submitted before 4 pm, updates should be reflected the following day in:

• Transcript Verification Reports
• Student Transcript Previews (including XML transcript previews)
• Projected Non-Graduates — Summary Report
• Graduation Summary Reports

Questions?

• Graduation Data Submission Support: GRAD.Support@gov.bc.ca
• Student Transcripts and Graduation Status: Student.Certification@gov.bc.ca
• Offshore Schools: Offshore.Administrator@gov.bc.ca

Visit GRAD Information for more helpful resources.

The 1701 submission must be completed:

• By online independent schools with eligible Grade 8/9 cross enrolled students
• To claim Grade 8 and 9 cross enrolled students where the reporting cross enrolling school is not the student’s school of record. The school of record is the school at which the student is taking the majority of their educational program

The Snapshot date for summer learning is July 10, 2026.

Visit the Summer Learning & Public School Grade 8 & 9 Cross Enrolment web page for more information and instructions on how to complete the submission. Please submit to the Ministry via the Education Data Exchange by July 17, 2026, and email Data.Management@gov.bc.ca if you have any questions.

Independent schools that received a ministry grant to support their School Food Program in 2025-26 must report to the ministry using this reporting template (XLSX). Instructions are embedded in the template. Please send completed reports and any questions about report completion to Rocio Montenegro, Feeding Futures Coordinator, at rocio@fisabc.ca, by July 31, 2026.

For principals and authorities of independent schools with inclusive education designation only:

Independent Schools with Inclusive Education Designation must meet the Educator to Student Ratio (1:6 or less) to receive the Independent Schools with Inclusive Education Designation grant. Schools must submit the 2025-26 Educator to Student Ratio Form to demonstrate adherence to the criteria. Please refer to the frequently asked questions when completing the form. Submit to EDUC.IndependentSchoolsOffice@gov.bc.ca no later than June 15, 2026.

This collection only involves Public Continuing Education Schools and ministry-approved Online Learning schools and Independent Online Learning schools. 

Form 1701 collects the following information about individual students as of May 8, 2026: 

• Name, birth date, gender, grade level and postal code
• Language programs enrolment
• Indigenous Education program enrolment
• Career program enrolment
• Inclusive Education funding category enrolment
• Number of courses for all students in the secondary grades including adults

This information is critical for determining full-time equivalents (FTEs) for funding purposes, allocating funds to boards, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries. 

Visit the May K–12 Data Collection web page for the 1701 instructions. Please submit your completed 1701 via the Education Data Exchange by May 15, 2026, and email Data.Management@gov.bc.ca if you have any questions.

Under section 37 of the Teachers Act, on or before May 15, employers are required to remit to the ministry the annual practice fee they deducted from the wage of the certificate holders they employ. 

Instructions

1. Log in to the Employers’ Area for more information about the annual fee/payroll deduction requirement and submission instructions
2. Email trb.employers@gov.bc.ca if you need assistance logging in
3. Email trb.pd.fees@gov.bc.ca if you need assistance with preparing your list or remitting your payment

For Group 1 and 2 Independent Schools (excluding Distributed Learning and Independent Band Schools), the eligible student (ES) form must be received by the Ministry of Education and Child Care no later than May 29, 2026, to process grant payments for disbursement on June 30, 2026. The auditor report may be submitted later, by June 14, 2026.

2025–26 Excel Version of Form has been launched which can be downloaded from the independent school funding webpage. Please email FAA.IS@gov.bc.ca if you have any questions.

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025-26 Graduation Assessment Schedule.

Further details will be posted closer to the closing date.

Please contact student.certification@gov.bc.ca with any questions

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens today. See the 2025–26 Graduation Assessment Schedule.  

Instructions will be posted closer to the opening date.

Please contact student.certification@gov.bc.ca with any questions.

Under section 168.2 of the School Act and section 14.1 of the Independent School Act, employers are required to deduct an annual practice fee from the wage of each certificate holder in their employ on April 30.

These fees are to be remitted to the ministry on or before May 15, 2026.

Form 1701 collects the following information about individual students as of February 13, 2025:

• Name, birth date, gender, grade level, and postal code
• Language programs enrolment
• Indigenous Education program enrolment
• Career program enrolment
• Inclusive Education category enrolment
• Number of courses for all students in the secondary grades, including adult students 

This information is critical for determining full-time equivalents for funding purposes, allocating funds to boards, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries. 

Visit the February K–12 Data Collection web page for the 1701 instructions and form. Please submit your completed 1701 submission to the ministry via the Education Data Exchange on or before February 20, 2026, and email Data.Management@gov.bc.ca if you have any questions.