School district reporting calendar archive

The registration window for schools to register students for the Grade 10 and Grade 12 Graduation Assessments for the upcoming assessment session opens February 23, 2026. See the 2025-26 Graduation Assessment Schedule. 

Instructions 

1. Instructions for registration will be posted closer to the event
2. Email student.certification@gov.bc.ca if you have any questions

Form 1701 collects the following information about individual students as of February 13, 2025:

• Name, birth date, gender, grade level, and postal code
• Language programs enrolment
• Indigenous Education program enrolment
• Career program enrolment
• Inclusive Education category enrolment
• Number of courses for all students in the secondary grades, including adult students 

 This information is critical for determining full-time equivalents for funding purposes, allocating funds to boards, tracking student movement between schools and boards, monitoring enrolment trends in programs, and board and school data summaries. 

Instructions 

1. Visit the February K-12 Data Collection web page for the 1701 instructions and form
2. Submit your completed 1701 submission to the ministry via the Education Data Exchange on or before February 20, 2025
3. Email Data.Management@gov.bc.ca if you have any questions

Special Assessments (braille or large print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines. 

Instructions 

1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
2. Complete a Request for Special Format Assessments. A separate form will be required for each session request
3. Email educ.adjudication@gov.bc.ca if you have any questions

Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan and extra time is an accommodation normally provided in the classroom for assessments. 

Instructions

1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
2. Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request
3. Email educ.adjudication@gov.bc.ca if you have any questions 

In accordance with the Budget Transparency and Accountability Act, school districts are required to provide the ministry with electronic copies of their amended annual budget. Updated after the Fall recalculation of Operating Grants, this is a Board of Education’s legal budget for the current school year. 

Instructions 

1. See the School District Budget Reporting web page for more information. This includes the Amended Annual Budget Instructions, Bylaws, and Reporting Template
2. Download and complete the Amended Annual Budget Excel Template
3. Email the completed and finalized template to the School District Financial Reporting Unit at SDFR@gov.bc.ca by February 27, 2026.  An identical electronic PDF copy must also be received by the ministry by this same date
4. Email the School District Financial Reporting Unit at SDFR@gov.bc.ca if you have any questions

School districts must test for lead content in drinking water in their school facilities ​to ensure quality meets established guidelines under applicable provincial and federal legislation. Results must be reported annually to the Ministry of Infrastructure using the excel document linked below.  

The Ministry of Health has changed the limit to 0.005mg/L (was 0.01mg/L). School districts must take reasonable steps necessary to resolve elevated lead levels that are outside established guidelines on any drinking water quality test results. 

Instructions

1. See the Testing Lead Content in Drinking Water of School Facilities policy for more information
2. Download and review the How to Guide – Sample for Lead. You will find this in the Publication and Resources section of the Capital Management web page
3. Carefully review and complete the School Water Quality Testing – Lead in Water Reporting.xlsx. You will find this in the Publication and Resources section of the Capital Management web page
4. Email your completed report to the Education and Child Care Capital Branch at CMB@gov.bc.ca by February 28, 2026
5. Email CMB@gov.bc.ca if you have any questions

The registration window for schools to register students for the Graduation Assessments for the upcoming assessment session closes January 1, 2026.

Instructions 

1. Further details will be posted closer to the target date
2. Contact student.certification@gov.bc.ca if you have any questions

Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines. 

Instructions 

1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
2. Complete a Request for Special Format Assessments. A separate form will be required for each session request
3. Email educ.adjudication@gov.bc.ca if you have any questions

Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan and extra time is an accommodation normally provided in the classroom for assessments. 

Instructions 

1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
2. Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request
3. Email educ.adjudication@gov.bc.ca if you have any questions

In April 2020, school districts were informed that the Province of B.C. had initiated a process for government organizations to record and report on financial transactions that are incremental to regular operations due to a specific major event. The intent of the process is to facilitate consistent financial reporting by the Ministry of Finance across the entire government reporting entity. At that time, COVID-19 was identified as a major reporting event. 

Effective December 6, 2021, and continuing until further notice, the government has identified the Extreme Weather that has occurred in Fall 2021 as an additional major reporting event. 

Effective April 1, 2022, and continuing until further notice, the government has identified the Settlement of Displaced Ukrainians as an additional major reporting event. 

Ministries, crown agencies, School Districts, Universities, Colleges, and Health Authorities are to track incremental and necessary costs that are incurred as a direct result of these “major reporting events” for the purpose of consistent government-wide reporting. 

Districts are to report costs and savings in the 2025-26 School Year for the period ended December 31, 2025. This report is due January 16, 2026. 

Instructions 

1. Complete the template as necessary that was emailed to all district Secretary-Treasurers 
2. Return the completed template to SDFR@gov.bc.ca by January 16, 2026
3. Email SDFR@gov.bc.ca if you have any questions

As part of the Mental Health in School Grant, all school districts are required to complete the Mental Health in School Grant Questionnaire. The ministry uses responses to this questionnaire to better understand the state of mental health and substance use in schools. This information helps identify and update priorities, align provincial strategies related to mental health, substance use and well-being, and ensure that strategic direction is guided by current evidence. 

Instructions 

1. Complete the Mental Health in School Grant Questionnaire. Please provide enough detail in your responses below to help the ministry build a comprehensive picture of local-level context and the needs of your school district
2. Email educ.mentalhealth@gov.bc.ca if you have any questions

If you do not have Graduated Adult course completions, you no longer need to submit a SADE file. 

Email the Data Management Unit at Data.Management@gov.bc.ca if you have any questions. 

Select school districts will be contacted by VFA Canada Corp. and are required to provide VFA with facility maintenance information. The ministry has contracted VFA Canada Corp. to collect updated facility maintenance data on behalf of the ministry. VFA’s Data Maintenance Service will assist the ministry in maintaining accurate information about the condition and requirements of school district facility assets between physical building assessments. 

Instructions

School districts are to provide the facility maintenance information to VFA in the requested format and cc CMB@gov.bc.ca when emailing VFA with the information

In accordance with the Budget Transparency and Accountability Act, school districts are to complete a quarterly financial report within two weeks after the conclusion of each quarter (September, December, March, June). A GRE reporting template will be emailed to each district in advance of the reporting due date. 

Instructions 

1. See the Government Reporting Entity web page for more information 
2. Email the completed GRE report to EDUC.GRESDReporting@gov.bc.ca by December 10, 2025 
3. Email EDUC.GRESDReporting@gov.bc.ca if you have any questions 

For consistency with the Budget Transparency and Accountability Act respecting Public Accounts reporting, a Statement of Financial Information (SOFI) must be submitted by each school district within six months following the corporation's fiscal year end. School District Statements of Financial Information are checked for reasonableness, completeness and conformity with Government legislation. 

Instructions 

1. See the Financial Information Act Requirements document for more details
2. Email the completed SOFI Report to SDFR@gov.bc.ca by December 31, 2025 
3. Email SDFR@gov.bc.ca if you have any questions

Boards of education that have Early Learning and Child Care Leads are required to complete the District Early Learning and Child Care Lead Interim Report by November 29. Information from the report is collected to understand the top three child care projects on school grounds that are planned/underway in your district. 

Instructions 

1. Visit the Interim Report: Projects Underway to complete your reporting

2. Please email the Early Learning Branch at EDUC.EarlyLearning@gov.bc.ca if you have any questions.