School district reporting calendar archive

Last updated on February 18, 2026

Archived reporting events for the public school reporting calendar

Return to school district reporting calendar

Archived reporting events back to November 2025

2026

January

Expand All | Collapse All
 

January Graduation Assessment Registrations - Closing Date - January 1, 2026 

The registration window for schools to register students for the Graduation Assessments for the upcoming assessment session closes January 1, 2026.

Instructions 

  1. Further details will be posted closer to the target date
  2. Contact student.certification@gov.bc.ca if you have any questions
 

Request for Special Format for April Assessments - Due January 9, 2026

Special Assessments (Braille or Large Print) are provided to students who meet the criteria for designation as a student with a Visual Impairment as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines. 

Instructions 

  1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
  2. Complete a Request for Special Format Assessments. A separate form will be required for each session request
  3. Email educ.adjudication@gov.bc.ca if you have any questions
 

Request for French Language Literacy Assessment Accommodations: April  - Due January 9, 2026 

Accommodations are provided to students who meet the criteria for designation as a student who is Deaf or Hard of Hearing as outlined in Inclusive Education Services - A Manual of Policies, Procedures and Guidelines, or who require extra time to complete the oral component as indicated in their Individual Education Plan and extra time is an accommodation normally provided in the classroom for assessments. 

Instructions 

  1. Read Chapter 2: B.C. Graduation Program Handbook of Procedures (PDF) for information on the adjudication process
  2. Complete a Request for French Language Literacy Assessment Accommodations form. A separate form will be required for each session request
  3. Email educ.adjudication@gov.bc.ca if you have any questions
 

Event - Driven Reporting: December - Due January 16, 2026 

In April 2020, school districts were informed that the Province of B.C. had initiated a process for government organizations to record and report on financial transactions that are incremental to regular operations due to a specific major event. The intent of the process is to facilitate consistent financial reporting by the Ministry of Finance across the entire government reporting entity. At that time, COVID-19 was identified as a major reporting event. 

Effective December 6, 2021, and continuing until further notice, the government has identified the Extreme Weather that has occurred in Fall 2021 as an additional major reporting event. 

Effective April 1, 2022, and continuing until further notice, the government has identified the Settlement of Displaced Ukrainians as an additional major reporting event. 

Ministries, crown agencies, School Districts, Universities, Colleges, and Health Authorities are to track incremental and necessary costs that are incurred as a direct result of these “major reporting events” for the purpose of consistent government-wide reporting. 

Districts are to report costs and savings in the 2025-26 School Year for the period ended December 31, 2025. This report is due January 16, 2026. 

Instructions 

  1. Complete the template as necessary that was emailed to all district Secretary-Treasurers 
  2. Return the completed template to SDFR@gov.bc.ca by January 16, 2026
  3. Email SDFR@gov.bc.ca if you have any questions
 

Mental Health in School Grant Questionnaire - Due January 21, 2026 

As part of the Mental Health in School Grant, all school districts are required to complete the Mental Health in School Grant Questionnaire. The ministry uses responses to this questionnaire to better understand the state of mental health and substance use in schools. This information helps identify and update priorities, align provincial strategies related to mental health, substance use and well-being, and ensure that strategic direction is guided by current evidence. 

Instructions 

  1. Complete the Mental Health in School Grant Questionnaire. Please provide enough detail in your responses below to help the ministry build a comprehensive picture of local-level context and the needs of your school district
  2. Email educ.mentalhealth@gov.bc.ca if you have any questions
 

Employment Data and Analysis System: January - Due January 30, 2025 

The Employment Data and Analysis System (EDAS) collects employment data from the public school system. EDAS serves the needs of: 

  • School districts, by providing workforce management information to support local operations and accurate data to support collective bargaining
  • The BC Public School Employers’ Association (BCPSEA), by supporting the BCPSEA Sustainable Workforce Initiative, human resource best practices and collective bargaining for support staff and teachers
  • The Ministry of Education and Child Care, by providing employee data required to allocate funding

A common benefit to all organizations involved is that EDAS streamlines existing ministry data collection forms, reduces duplication of requests and automates the data extraction and transfer process. 

Instructions 

  1. Visit the Employment Data & Analysis System (EDAS) web page for more information and instructions on how to submit EDAS data 
  2. Submit the EDAS data via the DX2 platform by January 30, 2025 (A BCeID is required) 
  3. Email the Data Management Unit at Data.Management@gov.bc.ca if you have any questions
 

Student Achievement Data Exchange: January – Due Jan 31, 2026

The purpose of the Student Achievement Data Exchange (SADE) is to collect course completion information for Graduated Adult students attending B.C. Public Schools. This information is used to calculate and distribute provincial funding. For the 2025-26 collections, SADE data is required from Public Schools (Standard, Online Learning, Continuing Education or Alternate) who have Graduated Adult students in attendance. 

SADE is collected from Public Schools and Districts under the School and Student Data Collection Order (M152/89). School boards/authorities are legally responsible for collecting and submitting achievement information to the ministry. 

Instructions 

If you have Graduated Adult course completions to report to the ministry, please submit your SADE report by January 31, 2025. 

  1. Log into SADE (DX2) 
  2. Review the SADE 2025/26 User Instructions 
  3. Submit your SADE data 

If you do not have Graduated Adult course completions, you no longer need to submit a SADE file. 

Email the Data Management Unit at Data.Management@gov.bc.ca if you have any questions. 

 

VFA - Annual Facility Data Maintenance – Due Jan 31, 2026 

Select school districts will be contacted by VFA Canada Corp. and are required to provide VFA with facility maintenance information. The ministry has contracted VFA Canada Corp. to collect updated facility maintenance data on behalf of the ministry. VFA’s Data Maintenance Service will assist the ministry in maintaining accurate information about the condition and requirements of school district facility assets between physical building assessments. 

Instructions

School districts are to provide the facility maintenance information to VFA in the requested format and cc CMB@gov.bc.ca when emailing VFA with the information

2025

December

Expand All | Collapse All
 

School District Quarterly GRE Financial Report - December - Due December 10, 2025

In accordance with the Budget Transparency and Accountability Act, school districts are to complete a quarterly financial report within two weeks after the conclusion of each quarter (September, December, March, June). A GRE reporting template will be emailed to each district in advance of the reporting due date. 

Instructions 

  1. See the Government Reporting Entity web page for more information 
  2. Email the completed GRE report to EDUC.GRESDReporting@gov.bc.ca by December 10, 2025 
  3. Email EDUC.GRESDReporting@gov.bc.ca if you have any questions 
 

School District Summary Report – FSA Activities - Due December 12, 2025 

Each year, the ministry provides funds to school districts for FSA scoring activities and administration. The School District Summary Report – FSA Activities is collected to understand how districts have used these funds. It is also an opportunity for districts to give feedback on the scoring process and the support the ministry provides for FSA scoring. 

Instructions

  1. Complete the School District Summary Report – FSA Activities and submit it to educ.fsascore@gov.bc.ca by December 12, 2025
  2. Email educ.fsascore@gov.bc.ca if you have any questions
 

Statement of Financial Information Report 2024-25 - Due December 31, 2025 

For consistency with the Budget Transparency and Accountability Act respecting Public Accounts reporting, a Statement of Financial Information (SOFI) must be submitted by each school district within six months following the corporation's fiscal year end. School District Statements of Financial Information are checked for reasonableness, completeness and conformity with Government legislation. 

Instructions 

  1. See the Financial Information Act Requirements document for more details
  2. Email the completed SOFI Report to SDFR@gov.bc.ca by December 31, 2025 
  3. Email SDFR@gov.bc.ca if you have any questions

 

November

Expand All | Collapse All
 

Conceptual Framework and Reporting Model Survey - Due November 28, 2025

The Public Sector Accounting Board has developed a new Conceptual Framework and Reporting Model which will come into effect on April 1, 2026.  The Office of the Comptroller General is currently reviewing certain balances that could be affected, and has put together a short survey for you to fill out.

Instructions

  1. Download and complete the survey using the final balances from your March 31, 2025 GRE submission
  2. Submit the completed survey to SDFR@gov.bc.ca by no later than November 28, 2025
 

District ELCC Lead Interim Reporting - Due November 29, 2025 

Boards of education that have Early Learning and Child Care Leads are required to complete the District Early Learning and Child Care Lead Interim Report by November 29. Information from the report is collected to understand the top three child care projects on school grounds that are planned/underway in your district. 

Instructions 

  1. Visit the Interim Report: Projects Underway to complete your reporting

  2. Please email the Early Learning Branch at EDUC.EarlyLearning@gov.bc.ca if you have any questions.