NRM SDLC - Initiation

Initiation involves working with business and technical resources to plan and define the scope, approach, budget, and work plan. Approvals at the appropriate level of authority for a given endeavor must be obtained.

The Project Charter is a formal document that authorizes the existence of the project. 

It provides authority to conduct a project within its defined scope, quality, time, cost and resource constraints as laid down in the document.

Standards and Guidelines

The standard is to complete the template provided to describe the project you are undertaking.

Templates

Deliverable Requisite

A Project Charter is mandatory for simple, moderate, and complex project levels and the maintenance category. 

Samples

There is no sample available at this time

A project plan is a formal document that is agreed to and signed by the project manager and the project sponsor and defines how the project is executed, monitored, and controlled which forms the basis upon which the project’s performance is evaluated.

A comprehensive master project plan is the summation of all iterative planning work undertaken during the Business and Application Planning and Initiation phases. The NRS Master Project Plan ensures that all component plans are effectively integrated into a single source document which becomes the cornerstone of the project's terms of reference. Supplementary planning documents may be prepared in later phases of the SDLC.  The Work Breakdown Structure is a separate deliverable that documents the work to be executed to complete the project in work package format.

Standards and Guidelines

The standard is to complete a plan using the template provided to guide the content of the plan.  Master Project Plans are reviewed at specified times throughout the project to help with the executing, monitoring and controlling, and closing of the project.

Templates

Deliverable Requisite

A Master Project Plan is mandatory for simple, moderate and complex project levels in the New Development stream of the SDLC, is optional for the maintenance category, and is not applicable for all other categories though it can always be considered optional. The template can be scaled to suit the complexity and required deliverables of projects.

Samples

A sample is not available at this time.

A Project Kickoff meeting is held to allow for all team members to be informed of the scope and vision of the project.

As a means of accelerating and improving the planning, scheduling, and team-building efforts of the project, a formal project kickoff meeting/workshop must be held for all projects, regardless of their size or complexity.

The project kickoff meeting represents an opportunity to establish a shared vision of the project, shared commitment, and a common understanding of project issues, constraints, accountabilities, and goals across all levels of the project team, and to accelerate and improve the planning and scheduling efforts of the project.

Documented using the Project Kick-off meeting checklist and the minutes of the meeting, the following points are typically covered:

  • background and introductions
  • key concerns and open issues
  • key project interfaces
  • work breakdown structure
  • deliverable responsibilities
  • project master schedule
  • project monitoring and control procedures

Standards/Guidelines

The standard is to use the Project Kick-off Meeting Checklist below.

Templates

Deliverable Requisite

A project kickoff meeting is mandatory for all project complexity levels.

Samples

There is no sample currently available

The project manager (PM) makes sure the project team is aware of the appropriate standards for the project.  If there is any concern, the PM is responsible to follow-up with the appropriate project management office or the Standards Committee.

 

IRS is the inventory management tool used by Information Management Branch to keep track of applications, servers, and related infrastructure information.

The responsibility for maintaining IRS is primarily assigned to Business Portfolio Managers, Application Deliveries, Infrastructure and Middle Tier, Technical Architecture, Database Administrators, and Data Architecture. 

The IRS Roles and Responsibilities (PDF) provides details for the upkeep of IRS (B.C. Government access only).