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220 - Conferences & Events

Last updated on July 24, 2024

Records relating to ministry/agency participation in and/or sponsorship and organization of conferences and events (e.g., ceremonies, celebrations, exhibits, fairs, exhibitions, and public awards events).

Records types include correspondence, forms, brochures, posters, displays, photographs, films, sound recordings, and video, audio, and computer disks, tapes, and other storage media.

For associations, clubs, and societies, see primary 160.
For audio-visual and graphics material collected for future use in displays and exhibits, see primary 306.
For committees, see primary 200.
For employee awards and honours, see primary 1310.
For protocol-related records, see primary 415.
For training sessions, see primary 1735.
For visit and trip planning, see primary 490.

non-OPR NOTE: Offices will retain non-OPR copies of records for SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
220-00 Policy and procedures SO nil DE
220-01 General CY+2y nil DE
220-20 Conference and event files
(covers ceremonies, celebrations, conferences, seminars, symposia, public awards programs, and events involving educational institutions and other organizations)
(includes distribution records, display documentation, public relations packages, and related documentation)
DE = Conference and event files can be destroyed because significant conference and event participation is covered in ministry ORCS, committee files and executive records.		 CY+2y nil DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Email
GIM@gov.bc.ca