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1735 - Training & Development, Course Delivery

Last updated on January 23, 2017

Records relating to the development and delivery of ministry training sessions, workshops, courses, and information sessions.

Record types include correspondence, instructor’s notes, presentation slides, handouts, course workbooks and manuals, class lists, and evaluation forms.

NOTE:  This primary is designed for ministries and agencies served by the BC Public Service Agency (BCPSA).  Agencies with their own internal human resources services should use the Human Resource ARCS Supplement (HRAS), the Emergency Health Services ARCS Supplement, or the Liquor Distribution ARCS Supplement.  Agencies must be registered to use HRAS.  For guidance, please contact your Records Officer.

For the training records of individual employees, see the Corporate Human Resource Information and Payroll System (CHIPS).

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE 

Primary-Secondary Records Series OPR
  A SA FD
1735-00 Policy and procedures SO nil DE
1735-01 General CY+1y nil DE
1735-03 Training evaluations SO nil DE
1735-05 Training packages
SR = The government archives will selectively retain training packages because they document the training process for civil servants as well as the functions and activities of positions in the British Columbia civil service, and contribute to an understanding of how the functions of the government are carried out.
The files will be selected by retaining training packages for significant operational functions and positions. All other training packages will be destroyed.
NOTE:  This secondary covers the final version of instructor’s/ facilitator’s notes, presentation slides, handouts, and participant workbooks and manuals. The development of this material is covered by secondary -20.		 SO 2y SR
1735-20 Training development files
(arrange by course name)		 SO 2y DE
1735-25 Training implementation history files
(arrange by course name)
NOTE:  This secondary covers course requests and information relating to the implementation history of particular courses, including facilities, aids, and resources used.		 SO 2y DE
1735-30 Training session attendance files
(arrange by course, then by delivery date)		 SO nil DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca