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490 - Visit & Trip Planning

Last updated on January 30, 2025

Records relating to business trip planning, as well as information on royal and dignitary visits.

Record types include correspondence, itineraries, and reports.

For employee travel authorizations, expenses, and claims, see primary 1240.
For protocol, see primary 415.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-
Secondary		 Records Series OPR  
  A SA FD  
490-00 Policy and procedures SO nil DE  
490-01 General CY+2y nil DE  
490-30 Trip planning files 
(covers travel and dignitary visits)
SO = upon trip completion or cancellation
DE = These records can be destroyed upon authorization of the Records Officer because significant records (e.g., royal and dignitary visits) are retained by the Office of Protocol.		 SO+1y nil DE PIB

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
PIB – personal information bank

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Email
GIM@gov.bc.ca