Childcare BC Maintenance Fund: Maintain, Repair or Relocate Your Facility

The Childcare BC Maintenance Fund helps licensed child care facilities address maintenance issues that may impact children’s health, safety, or well-being, or cause a facility to close. The fund also assists with relocation costs, if the relocation is required for the provider to remain in compliance with requirements under the Community Care and Assisted Living Act.

Child care providers can apply at any time, subject to funding availability.

If you applied for the Maintenance Fund before April 1, 2019, and did not receive funding due to the program’s closure, you will need to reapply with a new application for 2019/20 as program guidelines and forms have changed.

If you are a Universal Prototype Site, please contact the program area at 1-888-338-6622 (option 5).

The Ministry strongly encourages applicants to review the funding guidelines before submitting an application in 2019/20. Eligibility requirements, as well as items that can be funded, have changed. See a summary of the changes below.

 

New for 2019/20

The 2019/20 Childcare BC Maintenance Fund guidelines have been updated to ensure that child care providers can maintain their licensing standards through equipment repair or replacement and facility relocation. The program has also been updated to ensure recipients of the funding are participating in the Child Care Fee Reduction Initiative, the Province’s commitment to affordable child care.

Key changes include:

  • A revised list of eligible expenses that are directly related to health and safety, as well as costs outside of routine operating expenses.
  • To be eligible for funding, applicants must be in receipt of Child Care Operating Funding (CCOF) and are required to opt in and be approved for the Child Care Fee Reduction Initiative (CCFRI) at the time of financial reconciliation.
  • The definition of "personal residence care providers" has been updated to include Family Child Care or In-Home Multi-Age Child Care, and any provider licensed under the Act as a Group Child Care, Multi-Age Child Care, or Preschool under the Act who operates their child care program from a property that is used as a home or dwelling.

Repairs and Replacement

Eligible licensed child care providers can apply for funding to help address the cost of maintenance issues that may impact children’s health, safety, or well-being, or could result in facility closure.

Eligible applicants include:

  • Licensed Group, Multi-Age, and Preschool providers, including non-profit societies, local governments, school boards, public institutions, partnerships, sole proprietors, corporate or limited companies, and Indigenous Nations
  • Licensed personal residence care providers

A comprehensive list of eligibility requirements can be found in Section 2 of the funding guidelines.

Eligible applicants can receive, per fiscal year:

  • Up to $10,000 per facility for non-profit licensed providers;
  • Up to $5,000 per facility for private licensed providers; and
  • Up to $2,000 per facility for licensed personal residence providers, regardless of licence type.

Eligible items and expenses are listed in Appendix C of the 2019/20 Childcare BC Maintenance Fund guidelines.

Examples of eligible items and expenses include:

  • Hand-washing sink, hot water tank, and major appliances;
  • Washroom fixtures, counters, and change tables;
  • Furnace/HVAC system, leaking roof, building foundation, sump pump, flooring, windows, doors, asbestos removal or encapsulation, secure entrances, electrical wiring upgrades, and plumbing;
  • Wheelchair ramps, lifts, automated doors and accessible bathroom equipment;
  • Fire alarms, exit signs, fire extinguishers, first aid kits, earthquake kits and fire doors;
  • Repair or removal of outdoor play equipment; and
  • Strollers, room dividers, locking medicine cabinets, cribs/cots, highchairs, and baby gates.

Ineligible items and expenses are listed in Appendix D of the 2019/20 Childcare BC Maintenance Fund guidelines.

Examples of ineligible items include:

  • Small appliances;
  • Indoor play structures;
  • Office equipment;
  • Cleaning supplies;
  • Security alarm systems;
  • Consumable art/office supplies; and
  • Vehicles.

New for 2019/20: Applicants are required to have a CCOF identification number before applying for the Childcare BC Maintenance Fund. Exceptions can be reviewed in emergency situations; refer to the funding guidelines for more information on emergency requests.

Step 1: Review the funding guidelines

Step 2: Complete the online Childcare BC Maintenance Fund Application

Step 3: Prepare the required documentation, which includes:

  • Two separate detailed quotes or written estimates from different companies for each funding request;
  • A detailed rationale for the request that speaks directly to the health and safety of children, and/or facility closure; and
  • A copy of your current valid Community Care Facility Licence.

An inspection or incident report is not required.

Step 4: Submit the application online with the supporting documents attached.


If you are facing an emergency situation, please notify the program area immediately to seek funding. This notification is not a guarantee of funding approval.


Step 5: After receiving approval, apply to enroll in the Child Care Fee Reduction Initiative (CCFRI), if eligible.

Step 6: After receiving approval for the CCFRI and the approved expenditures have been purchased, submit a Childcare BC Maintenance Fund Financial Reconciliation Report Form within 60 business days of receiving the Maintenance Fund approval letter. For more information on the reconciliation process, see Section 4 of the funding guidelines.

 

Relocation

Licensed Group Child Care providers (including licensed Preschool and Multi-Age providers) can apply for up to $25,000 per physical address to help cover the cost of relocation and quickly resume service as a licensed child care provider. To be eligible, a provider must not be operating from a property that is also used as a home or dwelling.

The following providers can apply:

  • Private Licensed Group Child Care providers, including sole proprietorships, partnerships, and limited and corporate companies
  • Non-profit Licensed Group Child Care providers, including local governments, boards of education, public institutions and Indigenous Nations

Relocation support is not available to licensed personal residence care providers, regardless of licence type.

New for 2019/20: Applicants must have a CCOF identification number before applying for the Childcare BC Maintenance Fund. Exceptions can be reviewed in emergency situations; refer to the funding guidelines for more information on emergency requests.

Step 1: Review the funding guidelines.

Step 2: Complete the online Childcare BC Maintenance Fund Application

Step 3: Prepare the required documentation, which includes:

  • Two separate detailed quotes or written estimates from different companies for each funding request;
  • A rationale for each funding request; and
  • A copy of your current valid Community Care Facility Licence.

Note: an inspection or incident report is not required.

Step 4: Submit the application online with the supporting documents attached.


If you are facing an emergency situation, please notify the program area immediately to seek funding. This notification is not a guarantee of funding approval.


Step 5: After receiving approval, apply to enroll in the Child Care Fee Reduction Initiative (CCFRI), if eligible.

Step 6: After receiving approval for the CCFRI and the approved expenditures have been purchased, submit a Childcare BC Maintenance Fund Financial Reconciliation Report Form within six months of receiving the Maintenance Fund approval letter. For more information on the reconciliation process, see Section 4 of the funding guidelines.

 

Apply

While there is no deadline for applications, the Maintenance Fund is subject to the availability of funding within the budget.

Apply

Frequently Asked Questions

Applicants for the Childcare BC Maintenance Fund are required to participate in the Child Care Operating Funding program and enroll in CCFRI to ensure recipients of the funding are participating in Government’s commitment to affordable child care.

Under the CCFRI policy, providers are required to exhaust all other sources of Ministry funding before proposing an exceptional fee increase. As such, providers must apply to the Childcare BC Maintenance Fund for any relevant eligible expenses, if applicable, before being approved for an exceptional fee increase under the CCFRI.

Apply for CCFRI: Submit a Program Confirmation Form for the CCFRI for the 2019/20 contract term. You must do so to be eligible for funding under the Childcare BC Maintenance Fund.

  • If your CCFRI application includes a proposed exceptional fee increase to cover an expense eligible under the Maintenance Fund, you must apply to the Maintenance Fund to show you have exhausted all other sources of Ministry funding before increasing fees by a non-standard amount.

Apply for Maintenance Fund: Submit an application for the Childcare BC Maintenance Fund. These are processed on a first come, first served basis.

Processing and outcome: The Ministry will process your application(s) and contact you with any questions and/or about the outcome of your application(s). For example:

  • If approved for Maintenance Funding, the Child Care Operating Funding program will contact you about any adjustments needed to your CCFRI Program Confirmation Form to reflect how the approved Maintenance Funding may eliminate or reduce your proposed exceptional fee increase(s). The Ministry would then continue assessing your facility’s CCFRI application, providing an outcome as soon as possible.
  • The Ministry may grant you temporary CCFRI approval while it completes the assessment of your CCFRI Program Confirmation Form. If your facility received temporary approval for CCFRI for 2019/20, that approval will continue as long as your fees remain at the levels previously approved by the Ministry.
  • If it is determined your facility is not approved for CCFRI but has received Maintenance Funding, the Ministry will work with you to determine next steps.

No, but the program requires recipients to submit a Financial Reconciliation Report with supporting documentation once the repair, replacement, or relocation is complete. Failure to submit this could result in a request to repay the funding.

No. The program requires recipients to purchase only the items requested and approved on the application, as indicated in the approval email from the ministry. If funds remain or are unspent, a request to repay funding will be made. If there are additional items that your facility requires, repayment of the unspent funding must be made before an additional application can be approved.

Repair and/or replacement projects must be financially reconciled within 60 business days from the date on the funding approval email. Financial reconciliation of relocation projects must occur within six months of the date of the relocation, as indicated in your application.

The application process has been streamlined and we no longer need you to provide a copy of an inspection and/or incident report to support your application.

However, as specified in the funding guidelines, quotes are still required for replacements and repairs, as well as a rationale for the request. If you are applying for relocation, a rationale must be submitted with your application for the Childcare BC Maintenance Fund.

Multiple applications are allowed as long as the facility has not reached the maximum funding amounts as outlined in the funding guidelines per fiscal year.

If you are unsure whether you have reached your maximum funding limit in 2019/20, please contact the Child Care Capital and Community Services branch at 1-888-338-6622 (option 5). 

No. The funding guidelines state that the Childcare BC Maintenance Fund expenditure must be approved before any items are purchased or work is completed. The only exception to this would in the case of an emergency, such as fire or flood.

No, the licensee who is the entity that is relocating needs to apply to the Childcare BC Maintenance Fund and indicate the reason for the relocation.

Requests are reviewed on a case-by-case basis. Eligibility of requests are evaluated on a number of factors, including the rationale provided, the reasonability of the request, and whether the cost is considered to be outside routine operating expenses. Additionally, eligible expenses must be directly related to the repair or replacement of eligible items that are required to maintain health and safety of the licensed child care facility. The eligibility of an expense is not solely reliant on its inclusion on the Eligible Expense list, included in Appendix C of the Funding Guidelines. If you have questions, the Child Care Capital and Community Services Branch staff can provide more details on why your request for funding was denied.