Maintenance Fund: Definitions

Defined terms commonly used for the Maintenance Fund.

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A person who puts forward an application for the ChildCareBC Maintenance Fund.


A submission of the ChildCareBC Maintenance Fund Application form with mandatory supporting documentation.

Child Care Facility

The physical building, facility, or area of land where the child care service is being offered.

Child Minding

A child care program located in a facility (i.e., Recreation Centre, Shopping Centre, etc.), that allows parents to participate at the facility while their children are cared for by an adult.

Emergency Circumstances

Sudden and unexpected circumstances which pose a danger to the health and/or safety of the children being cared for and/or would cause the immediate closure of a program.

Financial Reconciliation

Providing evidence to support your costs against the grant funding received from the Ministry. A complete Financial Reconciliation includes submission of a Financial Reconciliation Report, proof of payment for all expenses incurred up to the dollar value of the grant, and, for required relocations, the submission of a Community Care and Assisted Living Act licence at the relocated site.

For-profit Licensed Child Care Providers

Organizations including limited companies, incorporated companies, sole proprietors, and partnerships that provide licensed child care services under a Community Care and Assisted Living Act licence.

Good Standing

The applicant does not have an outstanding debt owing to the Ministry for which no payment plan or arrangements have been established or there is a breach of any such payment plan or arrangements that have been established.

If registered with the Corporate BC Registry, the applicant does not have any outstanding annual reports or any additional infractions.

If the applicant holds an ECE certification, it is currently active (not expired or suspended) with the Early Childhood Educator (ECE) Registry and does not currently have open investigations.

Indigenous Not-For-Profit

A society as defined in Section 1 of the Societies Act.

Licensed Child Care Spaces

The number of spaces as reported on the licence issued under the Community Care and Assisted Living Act.

Local Government

A municipality or regional district.


The Ministry of Education and Child Care, which is responsible for the ChildCareBC Maintenance Fund

Not-for-profit Society

A society as established under the Societies Act or under the Canada Not-For-Profit Corporations Act.

Not-for-profit Licensed Child Care Provider

Organizations including, local governments, school boards, Health Authorities, public institutions, Indigenous Governments, non-profit societies and Indigenous non- profit societies that provide licensed child care services under a Community Care and Assisted Living Act licence.

Occasional Child Care

A child care program that is provided on an occasional short-term basis.

Personal Residence Providers

A place where a person usually makes their home.

Proof of Payment

A receipt reflecting the purchase of all eligible expenditures up to the dollar value of the grant (i.e., transaction receipts, bank statements, copy of the cheque, etc.) that contains an itemized description of the products purchased and the date the financial transaction was performed.


An Applicant that receives funding through the ChildCareBC Maintenance Fund.

Repair and Replacement Expenses

Expenses directly related to the repair and/or replacement of existing eligible items of the licensed child care facility.

Required Relocation

The physical relocation of a licensed child care facility required to remain in compliance with the Community Care and Assisted Living Act. For example, a physical relocation could be required because of a sudden and unexpected lease termination or a natural disaster.

Single Physical Location

Includes all structures, facilities, and land that occupy the same location, as determined by, but not limited to, shared address elements (e.g., street name, civic number, and postal code).

Third Party at Arm’s Length

The condition that the companies/suppliers providing quotes or services for the requested or purchased expenses are unrelated, independent and on equal footing from one another and the applicant/recipient. For the purpose of this definition, related persons are not at arm’s length, and include individuals related by familiar relationships and/or business relationships (e.g., a spouse/common law, child, parent, sibling, Applicant’s director and/or officers, business partners, corporations under common control, etc.).