Submit Inventory Projects & Surveys

Use the provincial submissions site to:

• Submit reports, datasets (that include a date, a count and spatial locations), spatial files, maps, photos and other supporting documents
• Register inventory projects
• Track submissions
• Archive important works such as review articles, management summaries and standard scientific research reports
• Share your data and information with the BC Conservation Data Centre, BC Frogwatch, and BC Wildlife Health programs

Copies of your project files will be archived and made available for download from the Species Inventory Web Explorer in the same format that they were submitted. 

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Important Alert Dec 04, 2023:  

As Microsoft is discontinuing support for SharePoint 2016. Hence, The Government of BC is currently transitioning to a new SharePoint Online (SPO) service that will replace all SharePoint 2016 platform applications. This shift will impact the current Wildlife Species Inventory SharePoint Submission

What this means for you: 

• PLEASE do not enter or edit any information on the former Wildlife Species Inventory SharePoint Submission Site after December 10^th, 2023. The former submission site will become permanently inaccessible as of December 17^th, 2023.
• PLEASE follow the steps below to help us set you up with access to the new SharePoint Online (SPO) submission site:

Step 1: Send SPI_Mail@gov.bc.ca an email to request access to the new SharePoint Online enabled Wildlife Species Inventory Submission Site. This is a manual process, please allow us 24 to 48 business hours to initiate your set-up.

NOTE: The email address you use to send the request will be what we use to set up your access, please ensure you make the request from the appropriate e-mail address. BCeIDs are no longer required for submitting, your permissions are linked to your email.

Step 2: You will receive an email invitation to the new Wildlife Species Inventory Submission Site. Please click on the link that will be included in the system generated e-mail.

• Regarding in-progress submissions, or existing submissions that need updates/edit:
  • PLEASE DO NOT DUPLICATE efforts on the new submission site.
    • What has already been added/edited in the old Submission Site has been copied to our new site.
  • If you have an in-progress submission, please include the Project ID and/or survey names (if known) related to your project when you request access to the new submission site. We will ensure that the in-progress submission is attached to your new user profile.

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Step 1: Make sure you collect species inventory data following provincial guidelines and standards. 

Be sure to include:

• Project registration and survey definition via the submission site
• A PDF or MS Word report
• Data in a standard template, including user-defined fields or analyses added to the template workbook
• A shape or spatial file of study area boundaries and any sampling units using the spatial data template
• Any additional shape files, maps, documents or analysis spreadsheets that support or augment your project (e.g. photographs, maps, PowerPoint presentations, copies of public relations material, etc.)

Study area boundaries, block boundaries, transects, and flight lines are examples of information best presented as GIS spatial data. All submitted spatial data must be in the spatial data template.

Step 2: Once you have access to the site and log in, you will need to:

• Register your project
• Describe your surveys
• Load your template with your data, reports other documents and files
• Submit the loaded templates, reports and other documents or files

Note: Submissions are linked to the email address used to initiate your access to the submission site – be sure to use the same one when you log in so that you can see all of your submissions.

Log in to the submissions site

Troubleshooting: If you're receiving an unauthorized error, try configuring your web browser to "prompt for user name and password" (see your browser's security settings).