Applicant Inventories

Applicant Inventories

An applicant inventory is a pool of pre-qualified job seekers. Applicant inventories are used to fill auxiliary, temporary, and permanent high frequency, large volume or high-skilled worker vacancies. Examples: clerical jobs, employment assistance workers, forest technologists. 

Inventory advantages for applicants:

  • Exclusive access to multiple job opportunities
  • Faster application process
  • Standardized and streamlined screening, testing and assessment

Inventory advantages for hiring managers:

  • Faster hiring request processing
  • Access to a pool of pre-qualified applicants
  • Efficient and streamlined hiring process

Inventory Process

Two Types of Applicant Inventories

  1. Corporate inventories advertise job opportunities from across the B.C. Provincial Government. Example: Clerical Inventory.
  2. Job specific inventories advertise job opportunities specific to a position. Example: Forest Technologist Inventory.

Inventory Options

Inventory Referral

The recruiter will search the inventory for qualified members and complete screening based on job requirements for a specific vacancy. Information obtained from the questionnaire, skill testing, and phone interview (if applicable) is used to match inventory members to jobs. Inventory members that meet the requirements are referred to the hiring manager for consideration. If a business need is identified to expedite the hiring process, a random selection of applicants meeting all of the job criteria may be used. This means not all qualified applicants may be referred to the hiring manager.

Posting

Some vacancies are advertised on the BC Public Service job opportunities website. When a vacancy is posted, inventory members interested in the job must apply online to be considered. Inventory postings are under the category “Inventory.” Only inventory members are eligible for consideration.

Secondary Application

Vacancies in job specific inventories are advertised using an email notification in the form of an “invitation to complete secondary application.” To apply, inventory members must complete a secondary application by the posting deadline. Only members of the inventory can view the job posting through their resume profile in the Recruitment Management System.

Competition Results Notifications

Competition results for vacancies filled from inventories are posted on the Inventory Results Notification Board.

  1. Locate inventory on the current Job Opportunities page
  2. Review all information about the inventory application process
  3. Apply to the inventory according the steps outlined in the instructions. Refer to each inventory’s process for an intake schedule
  4. Complete all required application screening and assessments
  5. Complete an inventory orientation session (if applicable)
  6. If you're successful, you'll be notified confirming your assignment to the inventory
  1. Submit your hiring request as usual
  2. Your hiring request will be expedited and a recruiter will contact you regarding your posting
  3. Since inventory members are already pre-qualified, you have the option of administering additional assessments or moving straight to the interview process, followed by any applicable past work performance checks
  4. Hire the successful candidate

Submit Your Hiring Request

  1. Use the MyHR Hiring Request form to submit your hiring request
    From the drop down: “Which service do you require”; select: “I need to hire from an established inventory”)
  2. A recruiter will schedule a consultation and work with you to determine the most effective option to fill your vacancy

Referral Process

  1. Recruiter searches the inventory for qualified applicants
  2. Recruiter contacts matched inventory members to confirm interest
  3. Hiring manager receives referrals
  4. Hiring manager completes final interview (interview package provided by the recruiter, if requested)
  5. Recruiter completes reference checks on behalf of the hiring manager (if requested)
  6. Hiring manager hires successful applicant(s)

Posting Process

  1. Recruiter posts the job
  2. After the posting closes, hiring manager receives a summary of all applicants that apply
  3. Hiring manager screens resumes and shortlist applicants
  4. Hiring manager completes assessments and reference checks
  5. Hiring manager hires successful applicant(s)

 

Applicant Inventory Opportunities

Current inventory postings can be found on the BC Public Service Job Postings page. There are inventories for vacancies in the following positions.

Clerk 9 & Clerk Stenographer 9
Victoria

Closed
NEW: Next Inventory Intake Posting: November 2019

This inventory is for administrative support or customer service (Clerk 9 and Clerk Stenographer 9) permanent full-time, part-time and temporary positions in Victoria. Job seekers become members of the inventory by applying on an intake posting.

Job seekers must meet the minimum job requirements and pass a series of skill tests and preliminary interviews to become members of the inventory. Inventory members will have exclusive access to upcoming job opportunities in Victoria.

Vacancies in all other areas of the province post under Job Opportunities on the MyHR website.

Become an Inventory Member

  1. The inventory intake posting will be posted quarterly; check the intake posting status under each inventory section for details
  2. Apply to the inventory posting and complete the online questionnaire
  3. Complete online skill testing
  4. Become an inventory member (must pass online questionnaire and skill testing)
  5. Have access to Clerk 9 job opportunities in Victoria

Option 1: Apply to Posted Jobs

  1. Locate inventory posting on the current Job Opportunities page
  2. New vacancies open to inventory members only are posted on following days:
    • Monday morning by 9:00 am Pacific Time with a close date of Wednesday at 11:00 pm
    • Thursday morning by 9:00 am Pacific Time with a close date of Sunday at 11:00 pm
  3. To view Inventory postings, click on the "Inventory" job search category
  4. Apply (you may apply to multiple jobs)
  5. Hiring manager will contact you if you're shortlisted for further assessment(s)

Option 2: Respond to a Job Referral Notice

  1. Review email referral notification received from the recruiter; email will include job details and notification that you were selected for a referral
  2. You may be referred for multiple jobs; you'll receive an email for each referral
  3. Confirm interest in being referred for the job (24 hour deadline to respond)
  4. Hiring manager will contact you for further assessment(s)

Attention

  • Competition Results: Inventory competition results are posted on the Inventory Results Notification Board.
  • Inventory Membership: Once you receive a permanent appointment, you'll be removed from the inventory. You'll have an opportunity to reapply to any future inventory intake posting. Periodically, you'll be required to confirm your continued availability to accept clerical work.
  • Qualifications: If your qualification have changed, we encourage you to apply to the next quarterly inventory posting. Submit your new resume, complete a new online questionnaire, and skill testing.  

To be considered, you must be legally entitled to work in Canada, have a Grade 12 education, have administrative or customer service experience, or have completed an accredited post-secondary administrative program, BC Public Service internship, or a Co-op program with the BC Public Service, and have experience or training in MS Word, Google Docs or equivalent.

If you're a regular or auxiliary Clerk 9 or Clerk Stenographer 9 in the BC Public Service, you must apply to the inventory to be considered for Clerk 9 or Clerk Stenographer 9 opportunities in Victoria.

With a wide variety of positions and job responsibilities, the BC Public Service is a great place to begin or advance your career. As an administrative/clerical worker, you’ll have the opportunity to support teams and professionals who provide services to British Columbians. To learn more about clerical opportunities, including work environment, training and development, career path and benefits, visit Clerical Career Opportunities.

  • Vacancies are posted on the current Job Opportunities page. There are two distinct job groups: Administrative Services and Contact Centre Customer Service.
  • You must submit an application to be considered for a posting. Review the posting and decide if your work experience and level of education match the job requirements identified in the posting.
  • You can apply for multiple jobs.
  • New vacancies are posted weekly:
    • Monday morning by 9:00 am with a close date of Wednesday at 11:00 pm.
    • Thursday morning by 9:00 am with a close date of Sunday at 11:00 pm.
  • The hiring manager will conduct additional assessments before making the final hiring decision and extending an offer of employment. Inventory membership doesn't guarantee a job offer.
  • Competition results are posted on the Inventory Results Notification Board.
  • Opportunities at other clerical levels and locations are also advertised on the current Job Opportunities page.
  • You can be in more than one inventory.

Watch the Clerk 9 Inventory Orientation three part video series.

Part 1: Learn how Clerk 9 vacancies are filled from the inventory, how each option works for you, and how to find inventory competition results.

Clerk 9 Inventory Orientation - Part 1

Part 2: Learn how to successfully apply for jobs.

Clerk 9 Inventory Orientation - Part 2

Part 3: Learn how to succeed in the interview process.

Clerk 9 Inventory Orientation - Part 3: "Ace the Interview"

 

 

Clerk R9 Client Services Worker
Provincial Recruitment - Ministry of Social Development and Social Innovation

Closed

  1. Apply to CSW Inventory
  2. Screening
  3. Assessment
  4. Orientation
  5. Member of CSW Inventory
  6. Invited to complete secondary application
  7. Interview
  8. Past work performance checks
  9. Offer/Onboard (Hired)
  • This inventory is designed to attract job seekers interested in becoming a Client Services Worker at multiple locations across the province. See the most current job posting for a list of communities and service delivery areas.
  • The ministry advertises “intake postings” annually.
  • Applicants who meet the job requirements and pass a skills and abilities test are provided membership in the inventory.
  • When vacancies are available, inventory members may choose to interview for the position.

If you have strong organizational skills, experience in providing excellent customer service, willingness to take on new tasks, and the ability to work effectively as part of a strong team, we encourage you to apply.

The Client Service Worker (CSW) is expected to be knowledgeable, professional, and courteous by focusing their efforts on discovering and meeting the needs of their clients while responding to a high volume of citizen requests. The CSW provides financial and caseload administrative services in support of both clients and office operations.

  • You'll be notified of vacancies as a vacancy arises. Members interested in working at the advertised location are required to sign up for an interview. 
  • Applicants who are successful in the interview and past work performance checks are contacted by the hiring manager prior to extending any job offers.
  • Competition results are posted on the Inventory Results Notification Board.

 

Officer R15 Community Program - Employment and Assistance Worker
Provincial Recruitment - Ministry of Social Development and Social Innovation

Closed

  1. Apply to EAW Inventory
  2. Screening
  3. Assessment
  4. Orientation
  5. Member of EAW Inventory
  6. Invited to complete secondary application
  7. Interview
  8. Past work performance checks
  9. Offer/Onboard (Hired)

This inventory is for job seekers interested in becoming an Employment Assistance Worker at locations across the province. See the most current job posting for a list of communities and service delivery areas.

  • This inventory is used to fill Employment Assistance Worker permanent full-time, part-time and temporary vacancies greater than seven month job opportunities across the province.
  • To become an inventory member, applicants must meet the posted job requirements, successfully complete a series of online tests of their skills and abilities, and attend an online orientation session.
  • Applicants who aren't successful in being admitted to the inventory may reapply in the future.

If you have strong interpersonal skills and enjoy working in a fast-paced service oriented environment, the role of Employment and Assistance Worker (EAW) with the Ministry of Social Development and Poverty Reduction may be the next step in your career.

As an Employment and Assistance worker (EAW), you have the opportunity to make a difference in people's lives. Working in either a virtual or face-to-face service delivery work environment, you'll determine eligibility for income and disability assistance and make referrals to supports and services, including programs that support unemployed British Columbians in obtaining employment. If you have a desire to work in the social services sector while gaining excellent work experience, this may be the role for you. Learn more about this rewarding role by visiting the Employment & Assistance Worker Career Opportunities.

  • You'll be notified of vacancies as and when a vacancy arises. Members interested in working at the advertised location are required to sign up for an interview.
  • Applicants who are successful in the interview and past work performance checks are contacted by the hiring manager prior to extending any job offers.
  • Competition results are posted on the Inventory Results Notification Board.

 

Court Clerk 13 Applicant Inventory
Vancouver Island & Powell River - Ministry of Attorney General

Closed

  1. Apply to Court Clerk Inventory
  2. Screening
  3. Assessment
  4. Orientation
  5. Member of Court Clerk Inventory
  6. Apply to Court Clerk job postings
  7. Additional assessments (if required)
  8. Interview
  9. Past work performance checks
  10. Offer/Onboard (Hired)

This inventory is used to fill vacancies in the Court Services Branch, Ministry of Attorney General, in Victoria, Western Communities, Duncan, Nanaimo, Port Alberni, Courtenay, Powell River, Campbell River and Port Hardy. This includes permanent full-time, part-time, and temporary vacancies both greater and less than seven months as well as auxiliary job opportunities. To be considered for a Court Clerk position in these locations, you must be a member of this inventory. Vacancies in all other areas of the province are posted under Job Opportunities on the MyHR website.  

Applicants must meet the posted job requirements and successfully complete a series of online assessments, such as administrative support skills, proofreading, reading comprehension, spelling, MS Office, and typing.

Inventory members are encouraged to attend an online orientation session.

Applicants who aren't successful in being admitted to the inventory may reapply in the future.

  • The inventory is open to anyone who meets the following criteria:
    • A minimum of Grade 12 graduation or equivalent and two years of office experience (e.g. clerical, secretarial, receptionist or administrative support in an office an environment); or, one year office experience and education/training in a related field.
    • A valid B.C. driver’s license (minimum class 7) or equivalent.
    • Candidates with recent Legal Office Assistance training or certification may be given preference.
  • Internal employees who are currently a Court Clerk must apply to the inventory in order to be considered for Court Clerk opportunities in Region 1 of Court Administration (Victoria, Western Communities, Duncan, Nanaimo, Port Alberni, Courtenay, Powell River, Campbell River and Port Hardy). Lateral transfer opportunities may be considered.

The Court Services Branch is responsible for the delivery of all court administration services in B.C., including registry, trial support and Sheriff Services. As a Court Clerk, you'll gain extensive experience interacting with the judiciary, members of the legal profession, and justice system partners. Other features of this opportunity include flexible work schedules, a competitive salary and benefits package, career development opportunities, and more.

  • Vacancies are posted on Wednesday mornings by 9:00 am and are available for 4 days.
  • Inventory members who apply must demonstrate how they meet the preferences (if any) specific to the advertised position.
  • Applicants are identified to the hiring manager and will proceed to additional assessments (e.g., testing, interview).
  • The hiring manager will conduct past work performance checks, consideration of years of continuous service, and make the final hiring decision.
  • Competition results are posted on the Inventory Results Notification Board.

 

STO 18 Forest Technologist Applicant Inventory
BC Timber Sales - Multiple Locations

Open: September 1 – November 30, 2019

  1. Apply to STO18 Inventory
  2. Screening
  3. Written assessment
  4. Interview
  5. Orientation
  6. Member of STO18 Inventory
  7. Invited to complete secondary application
  8. Additional assessments (if required)
  9. Past work performance checks
  10. Offer/Onboard (Hired)

Questions about the Forest Technologist Inventory should be sent to Hiring.Projects@gov.bc.ca

  • Anyone who is eligible to apply and registered (or immediately eligible to register) as a Registered Forest Technologist (RFT) or Registered Professional Forester (RPF) with the Association of BC Forest Professionals (ABCFP).
  • Graduates of Forest Technology Diploma Programs (accredited by ABCFP) with experience towards becoming an RFT, or university graduates from a forestry or resource management program (accredited by ABCFP) with experience towards becoming an RPF, may be under-implemented at the STO 15 level and grow into the full STO 18 working level.
  • Jobs will be located across the province; at this time, the majority of positions are available in Northern B.C.
  • Internal employees who are a STO18 Forest Technologist must apply to the inventory in order to be considered for STO18 Forest Technologist opportunities in other locations.

BC Timber Sales (BCTS) markets Crown timber to establish market price and capture the value of the asset for the public. Working at BCTS presents employees with the chance to positively impact B.C.’s economy, forests, communities and residents. Forest Technologists support the planning, engineering and reforestation activities of the Timber Sales Office. Applying their knowledge of technical forestry management and field operations, Forest Technologists estimate and compile resource needs, cost requirements, and conduct resource assessments.

  • Inventory members are notified by email of vacancies on Friday mornings by 9:00 am and are available for 10 days. The subject line of the email notification reads “Invitation to Complete Secondary Application."
  • Each vacancy notification is for a new competition and includes the requisition number in the email notification.
  • To apply, you must complete a Secondary Application for each requisition by no later than 11:00 pm on the Sunday closing date stated in the vacancy requisition.
  • Use the Secondary Application Instructions (PDF, 330KB) to complete the application.
  • Applicants are identified to the hiring manager in ranked order, based on membership status with the Association of BC Forest Professionals (ABCFP), test score and interview score.
  • Inventory members who apply must demonstrate how they meet the job requirements specific to the position.
  • The hiring manager will conduct past work performance checks, consideration of years of continuous service, and make the final hiring decision.
  • Competition results are posted on the Inventory Results Notification Board.
  • If an inventory members’ standing with the Association of BC Forestry Professionals (ABCFP) changes, please email the Hiring Projects team.