A temporary appointment can be used to:
- Fill a vacant position temporarily;
- Complete a project that has a set end date;
- Cover seasonal or relief work;
- Cover a new position that has been created in response to changing business requirements;
- Provide an opportunity for staff to gain new skills and experience.
Temporary appointments require deputy minister approval through the internal ministry approval process.
Temporary appointments of less than seven months are to be based on the principle of merit; however, they're not subject to Section 8(1)(b) (Appointments on Merit) of the Public Service Act. Use the full staffing process if the appointment might be extended beyond seven months.
If the vacant position is a regular position and is filled by an auxiliary employee, the appointment is considered to be a temporary auxiliary appointment. If it's filled by a regular employee, it's considered a temporary regular appointment.
Create the appointment letter and forward copies through an AskMyHR service request using the category Myself (or) My Team or Organization > Submit a Form or Document > Offer Letters. This will initiate temporary appointment pay. A temporary appointment agreement may also be initiated at the discretion of the supervisors.
Temporary appointments longer than seven months, or promotional temporary appointments of less than seven months that are extended, must be awarded through a competitive hiring process.
An employee in a promotional temporary appointment can't laterally transfer to a new position at the higher salary range of the promotional position.
Extending a Temporary Appointment
You must have appropriate ministry approvals in place to extend a temporary appointment. If you're considering extending a short-term temporary appointment beyond seven months, please contact AskMyHR. Submit a service request using the category A Hiring Manager > Hiring Process > Hiring Options & Programs.
If you're extending an employee's temporary appointment, submit a completed Temporary Appointment Extension Form. This will go directly to the HR and Payroll team. To use this form, you must have the authority to make changes to the employee's record. Fill out the mandatory fields; the rest of the fields are auto-populated based on the employee ID entered and the data in CHIPS. If you have questions about a field, use the "Form Help" link.
Requirements for extensions vary by ministry. This form can only be accessed and completed by managers/supervisors.
The extension of a promotional temporary appointment of less than seven months requires a competitive hiring process.
If you have questions regarding this process, please contact AskMyHR by submitting a service request using the category A Hiring Manager > Hiring Process > Hiring Options & Programs.