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Upload asset files

Last updated on January 9, 2024

Guidelines for uploading and replacing assets

Assets must be both uploaded and published

Uploaded assets are automatically saved to the QA server. You must also publish the assets, or they will not be available on the published page.

If you are replacing a published asset, remember to re-publish the asset for the new one to appear on the published page.

Examples of unpublished asset issues

  • If a page links to a PDF file that has been uploaded but not published, a Page Not Found error message will be displayed when the link is selected.  
  • If an image has been inserted into a page, but the image has not been published, the image will not be displayed.

File naming guidelines

File names should always be in lowercase with no special characters (i.e. @#$%). System validation will replace all spaces with underscores and all capitals with lowercase characters.

Asset type restrictions

When an upload contains both valid and invalid files types, only the valid file types will be uploaded.

If you attempt to upload an invalid file type, an error message will be displayed: 'Invalid file type for asset xxxx.xx. File with xx extension is not allowed in CMS Lite.'

The following asset types cannot be uploaded into the CMS Lite:

  • shtml
  • html
  • htm
  • js
  • css
  • php
  • jsp
  • json

Handling duplicate file names

If a file with the same name is uploaded into two different asset folders, each will be assigned a unique ID (GUID). This is designed to ensure that other files with the same name (i.e. org-chart) are not accidentally overwritten.

To overwrite an existing file, make sure to upload it into the same folder. Learn how to replace existing assets.

  • If you don't know where the file is stored, use the Asset filters to search for the location

How to upload or replace assets

Use the Upload File(s) action to add a new asset to the CMS Lite, or replace (overwrite) an existing asset.

Watch the video tutorial

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Create asset folders and upload files

Step-by-step instructions for B.C. government content editors on how to create asset folders and upload assets using the CMS Lite application. Review Create an Asset Folder and Upload Assets for the most current information.

 

Create asset folders and upload files in the CMS Lite

 

Read the step-by-step instructions

  1. Navigate to the location in the Asset Navigation where the assets should live
     
  2. Click on the Asset Folder title selected checkbox to select it
     
  3. Click the drop-down Action menu and select Upload File(s)
    The Upload File box will be displayed

Upload File selection on Asset action menuUpload Files box

  1. Click the [Choose Files] button
    The Choose file box will be displayed

browsing file on computer

  1. Navigate to the applicable file(s). 
    Select a single file, or hold the Shift or Ctrl key down to select multiple files
     
  2. Click [Open]
    The Upload File box will be re-displayed indicating the number of selected files

selecting two file from the browse window

  1. Click the [Confirm] button to complete the action
    A progress bar will be displayed in the Upload File box

    If the upload exceeds the 100 MB file size limit, an error message will be displayed.

Upload File box with progress bar

error message displayed if size limit is exceeded

  1. Once the upload is complete, select the Folder tab in the Asset Folder Pane
     
  2. The assets are listed in a NOT_PUBLISHED status
    When you are ready, you must publish the asset to have it available on published web pages.

Asset Folder Pane with new uploaded assets