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Folder history tab

Last updated on January 9, 2024

Learn about the features of the folder history tab in CMS Lite.

On this page

Asset Folder History tab example

 

Overview of the history tab

The History tab will display the history of actions performed on an asset folder folder.

Sort and view historical data

The three columns may be sorted in ascending or descending order. By default, the grid will:

  • Sort by the Date column with the most recent information showing first
  • Display 10 results
    • Adjust 'Results Per Page' to display 25 or 50 results per page

Restore deleted asset folders

Historical data will remain with the asset folder and will be retained in the database when an asset is deleted.

Contact the GDX Service Desk at gdx.servicedesk@gov.bc.ca to restore a deleted asset folder.

Types of information tracked in the history tab

Tracked details

The following information will be tracked:

  • The date and time the action was invoked
  • The IDIR account name of the person that invoked the action
  • The action that was invoked

Notification of moved assets

An email will be sent to the to notify the IDIR account that last published the folder when the asset folder is moved. 

A 'Moved Assets' filter has been added to the Asset filters on the home page.

Common actions tracked

As of the October 10, 2017 release, actions performed on any asset folder will be tracked.

The following actions will be tracked:

New folder

When an asset folder is first created

  • New folder; Location: [Folder > ... > Current folder]

Title changed

When an asset folder title is changed and saved

Folder moved

When an asset folder is moved.

Parent moved

When an asset parent folder is moved

Applied security group

  • Group: [group_name]

Removed security group

  • Group: [group_name]