Job Store refresh frequently asked questions

If you’re a people leader, there is a new tile on your Manager Self-Service dashboard that will launch Job Store. Updated links to the new Job Store are also available on Careers & MyHR.

Excluded people leaders can create new positions in their department ID. Included people leaders can request access to create positions with approval from their ministry HR lead. Follow your internal ministry process for this. All employees have access to explore the job profiles on Job Store.

No. The BC Public Service Agency’s Classification and Exclusion Services continue to provide classification, exclusion and organizational design expertise and services. The job classification process has not changed. The process for creating a new position using pre-approved and pre-classified job profiles has been significantly streamlined through digital self-service using the new Job Store.

No. The classification frameworks such as Public Service Job Evaluation Plan (PSJEP) and Management Classification and Compensation Framework (PDF, 287 KB) are the same.

Yes. The current process for seeking ministry approvals is not changing. You must continue following your ministry processes and/or contact your ministry HR.

The process for creating a position number for included positions is the same regardless of classification. If the selected job profile and any edits made to the profile do not require verification (see below for the definition of 'verification required') by Classification and Exclusion Services, the position number will be provided immediately.
If the profile requires verification or changes are made to a job profile that may affect the classification, the position is submitted for verification and follow the classification process, which may take a few days to a few weeks if a full classification review is required.

Job Store is pre-populated with pre-approved generic job profiles that are common across the BC Public Service or a specific ministry. The application then further filters the job profiles by the classification levels appropriate for the reporting relationship. The positions shown when you’re creating a new position are only the ones pre-approved, generic and meeting the reporting requirements.
Job Store populates the relevant job profiles reporting to the people leader selected. You can’t use job profiles for positions or job types that don’t currently report to the people leader selected.

Many job profiles lead to the automatic creation of a position number if the criteria is met in the context section. The context section of the job profile ensures the organizational structure and any qualifying conditions are understood and matched. You must review the context section of the job profile to ensure the organizational structure and any qualifying conditions are met.
Some job profiles need verification before a position number is created. Verification may be required because of changes to significant job accountabilities.
Some profiles always require verification due to the nature of the role. For example, some positions have limitations required by legislation and require a review by Classification Services to ensure legislation is upheld. Excluded positions also require union approval and require a process outside of Job Store.

Job Store profiles can be used for union and Schedule A (statutorily excluded) positions. There are some exceptions for Schedule A positions requiring verification by Classification and Exclusion Services. Classification and Exclusion Services verify it is appropriate to create the requested position using a Schedule A job code if the work unit is a statutorily excluded work unit per the Public Service Labour Relations Act (PSLRA). This does not apply to excluded management positions (band level positions), which must follow the exclusion process prior to being created.
Position requests can be submitted to AskMyHR through Job Store with available profiles for excluded roles. However, these still require an exclusion viability review and potentially subsequent classification review (if any amendments are made to the profile or the contextual requirements are not met). For more information, please read the Exclusion Review Process (PDF, 137KB).

No. Any new excluded positions must go through an initial exclusion viability review and subsequent classification approval first (if required). Classification and Exclusion Services will follow up with you for the required information needed to complete an exclusion review.

There are two scenarios where verification by the Classification and Exclusion Services team may be required before creating a new position using a Job Store profile:

• Scenario 1: You have made edits to accountabilities that may impact classification. Alert pop-ups in Job Store will let you know when you are making significant edits. In this scenario, Classification and Exclusion Services verify whether edits impact classification and if a classification review is required
• Scenario 2: Select profiles in Job Store always require verification to ensure the predetermined context (a set of mandatory criteria to be able to use a profile) is met

No. When you submit your request for verification, the system automatically creates an AskMyHR service request, and you will receive a confirmation email. For excluded management positions only, your AskMyHR submission will be automatically split into two requests: One for exclusion and one for classification. You will be provided with separate request numbers for both.

Yes. When you submit your position request and verification is required, it automatically creates an AskMyHR service request. You will also receive a copy of your request via email.

Yes. Job Store is fully integrated with PeopleSoft and can create position numbers when you click ‘generate’.

No. The application is for pre-approved and pre-classified job profiles only. If you want to duplicate a position you already have, please submit an AskMyHR service request using the category Job Classification > Create a New Position.

Yes. All job profiles on Job Store have been updated to reflect more inclusive language and a more concise approach to accountabilities. Equivalencies for minimum job requirements and Indigenous Relations Behavioural Competencies have been added to all job profiles.

The context indicates specific criteria required to meet the classification and use the job profile, such as reporting relationships, scope of work and location of the position. You should always review the context prior to using the job profile to ensure the position meets these qualifying criteria. If you are not sure, please contact Classification and Exclusion Services through AskMyHR.

All profiles in Job Store have been classified based on existing classification frameworks such as Public Service Job Evaluation Plan and Management Classification and Compensation Framework (PDF, 287KB).

Please contact Classification and Exclusion Services via AskMyHR using the category Job Classification > Create a New Position). They may:

• Know of other job profiles under development but not yet published that may help you
• Point you to an existing job profile that is similar and can be used
• Be able to help with edits to make a profile suitable
• Work with you to have a custom job profile written and classified

Please submit a service request to Classification and Exclusion Services via AskMyHR, providing details of the changes required. To expedite processing, please include an up-to-date organization chart of the work unit.

Your organization chart visualizes the real-time position data in PeopleSoft. If you need to update your organization chart, please complete the Position Management Form (IDIR restricted).
If you receive an error message indicating you aren't authorized to access these forms, please contact your ministry representative (XLS, 54KB).

Please submit a service request for a classification review to Classification and Exclusion Services via AskMyHR (Job Classification > Classification Review). The reclassification process remains the same. Visit Classification Review Process on Careers & MyHR for more information.

Positions automatically created through Job Store may be selected at random for audit. The purpose of auditing is to ensure the specified context for each job profile is met. During the audit, you may be asked for work examples for the topic position.

If a position does not meet the criteria outlined, this could result in:

• The requirement for a full classification review of the position
• Potential downward classification for incumbents of the topic position or other related positions, that may reclassification when the position becomes vacant
• Incorrect classification has impacts on internal pay equity and can impact team morale

The hiring request process remains the same. Submit the Hiring Request Form with the position number and with a final copy of the job profile from Job Store. To download your final copy:

• In Job Store, open a 'Completed' position request
• Navigate to the 'Actions' tab
• Click on the 'Download' link in the 'Approved job profile' row to download the Word document

Yes. To download the organization chart, click on the ‘Download’ button on the right side of the chart to download a PNG or SVG file.

Currently, Job Store only supports downloading job profiles after the position number has been generated in Job Store. The steps to do that are given below:

• In Job Store, open a 'Completed' position request
• Navigate to the 'Actions' tab
• Click on the 'Download' link in the 'Approved job profile' row to download the Word document

No. Currently, you can only create one position at a time.

No. If you need to start a new organization chart, please contact Classification and Exclusion Services via Classification and Exclusion Services via AskMyHR.