Adding a seedling request (module 3, pg 2)

The following screen capture represents the top of the Seedling Request screen. The information we are referring to as "Administrative" in nature appears below the following fields:

• Request Key used to quickly get a seedling request already entered into SPAR.
• Sowing Year indicates the year the order is to be sown.
• Status used to indicate or assign a status to the seedling request. See the Tips and Troubleshooting section for a detailed description of status.

Seedling Request Screen (excerpt 1 of 4)

SPAR will use your UserID to identify you and will automatically default the Request Org Unit field to the correct District or Branch for ministry users or the Request Agency field to the correct client code for non-ministry users.

The Location field is a free text field for you to enter information which will help you keep track of which location you are making this request for. This could include your agency's own names for the planting site.

In a request, you must enter one of the following fields or combination of fields depending on which information you have:

• Opening
• Licence No. only
• Licence No. CP and Block
• Timber Mark and Block
• Management Unit Type (and Management Unit ID for a TSA or TFL) - this is the minimum information that must be entered.

TIP: If you type in any of the first four items listed above, then scroll to the bottom of the screen and press Go to Lot Selection, the management unit information will automatically update based on the opening or licence information.

This information will help SPAR return a list of suitable lots for you to select from.

Seedling Request Screen (excerpt 2 of 4)

• Seed Planning Zone A is required for species that have Class A orchards under production or development. For interior species this includes: Sx, Pli, Pw, Lw, and Fdi. For coastal species this includes: Fdc, Cw, Hw, Pw, Yc, Ba, Ss.
• Seed Planning Zone B indicates the SPZ for the planting site applicable to Class B species.
• Elevation Min/Max indicates the difference between the two fields cannot be greater than 400m.

Use this section of the screen to indicate the species, quantity and stock type information for the seedlings to be produced in the nursery.

Seedling Request Screen (excerpt 3 of 4)

The Nursery field is not identified as a mandatory field however you should enter a nursery before you change the status of the seedling request to APP (approved).

The information in this area of the screen is optional.

Seedling Request Screen (excerpt 4 of 4)

Use the Lot Number(s) field to include a specific lot number in the Lot Selection screen.

The Lot Selection screen also allows you to explore further information pertaining to each lot by providing navigation to screens. Information about these screens is included in the table below.

Button	Screen Name	Description
	Transfer guide Exceptions	Displays the geographic information for your planting site and the selected lot side by side. Problems and recommendations are also recorded. If you choose to override SPAR's recommendations and warnings (for example, E or W) you will need to enter a reason in the Override Comment field.
	Sowing Rules Exceptions	Displays the sowing rules applied to a specific lot. You can discuss any changes in the sowing rule with the nursery. If both parties decide to change the sowing rules then enter the request using the default sowing rules and email SEEDHELP with the alternate sowing rules to use (cc to the nursery), showing seeds per cavity and oversow factor to be used.
	Seedlot Detail Screen	This is the same screen you view from conducting a Lot Search. It contains detailed information about the lot, owners, tests, transactions, and more.
	Seedlot Ownership/ Allocation	Owners of seedlots can change allocations of their stock between reserve and surplus using this screen. Although you can navigate to this screen from the Lot Selection screen, it is not a key part of adding a seedling request.

Reserved and Surplus portions of lots are available for selection depending on the ownership and the funding source of the request. Refer to following table:

Once you have selected your lot and saved the information on the Lot Selection Screen SPAR will display the Seedling Request (confirm) screen. Use this opportunity to review the information one last time before you press the Confirm Save button.

• "Cannot find a valid sowing date" 
  • There is no sowing date in the SPAR sowing date table for that combination of nursery, species, and stocktype.
  • If you receive this message first confirm you have selected the correct container type. If this is correct then email the nursery to ask them to add a sowing date to their table or contact SEEDHELP.
• "Total selected is not within 15% of seedlings requested, override required"
  • There are not enough seedlings available to meet your requirements.
  • If you get this message you should search for other seedlots in the list with enough available seedlings. If you really want the original seedlot then you could add two seedling requests, one with an amount that matches the seedlings available in that seedlot, and second to request the balance of your request from another seedlot.
• "Passed the latest action date - override required"
  • There is not enough time between the date you are entering the seedling request and the sowing date to allow for the withdrawal and preparation of the seedlots.
  • If this occurs save the seedling request as INC (Incomplete) and send an email to SEEDHELP providing the Request Key and Lot Number.
• "Lot uses a species average germination - override required"
  • You have selected a lot before the germination tests on the lot have been completed.
  • You may type an override comment on the Transfer Guide Exceptions screen.

When you add a seedling request you can choose the appropriate status: Incomplete, Pending, or Approved. SPAR will react differently to the seedling request based on the status selected. The following table will help explain what is meant by the different statuses.