Filtering Analytics Data

Filters allow you to get a more focused understanding of the information. This is done by constraining the data presented within the dashboard. You can see the filters applied to a dashboard displayed above it.

Filters applied on the dashboard (click to enlarge)

Filters apply to all the tiles (sections) of the dashboard. You can change the filters to see a different perspective, such as a shorter or longer period of time. Refer to the Glossary of Terms and Definitions for filter definitions.

To change filters:
1.    Click on the arrow next to the word ‘Filters’
2.    Change any values you want
3.    Click the 'Run' button

While the filters are being applied, the ‘Run’ button changes to read 'Stop', and the tiles will appear greyed-out and display a spinning wheel. This is to let you know the report is being refreshed.

The 'Run' button changes to 'Stop' while the filters are being applied. If you click 'Stop', the reports will return to the previous filter settings.

Data from the last period


Your analytics dashboard display data for the "last period" by default. This means the previous 7 complete days. If you want information on a specific date range, you need to filter for it.

Once you have filtered for the date range of your choice, the last period will change to match it. For example, if you filter for data from the last month, the last period will be the month prior to that.
 

 

Different types of filters

Below is the brief description of the available filters for CMS Lite analytics and sStandalone site analytics. 

Date Range

The Date Range filter allows for a user to see data from different times. By default it’s set to 7 complete days. By default, this filter is divided up into 3 sections, but can change according to the options you select. The first section is a drop-down menu containing different references to time. 
The two most used date range selections are:

  • "In the past"
  • "In the range"

The second is the amount of time you want to filter on. By default this is set to 7. The third section of the Date Range filter contains measurements of time. 
For example, if you have "days", it will be a 24 hour period from when you set the filter. By default, this option is set to "Complete Days” to make comparison across time periods easier.
A "Complete day" or "Complete month" for example will show data from a completed time frame. Selecting 1 complete day will show data starting from 12:00 AM to 11:59 PM of the previous day, since that is the latest complete day. Selecting month as another example will show data from the first to last days of the previous month because it is complete, while the current month isn't.
If a user selects "is in range" this allows a user to select 2 dates: 

  • A "from" date
  • An "until before" date

The date range selected will include the "from" date up to the day immediately preceding the "until before" date. For example, if a user wanted to select an entire month, they would have to select the first day of the target month and the first day of the next month.  
  

Internal gov traffic

This filter lets you see or exclude data coming from BC Government IP ranges. The filter by default is set to "is any value" which will include both internal and external traffic. There’s a few options but the most useful is the "is" option. When you select it, a second selection box will display with a yes or no drop down, when "is" is first selected then "yes" is the value. 


The "yes" option will only show traffic from known BC Government IP ranges. When "no" is selected the dashboards will exclude data from Government IP ranges. This means if you need to see how government users are accessing your site then set the filter to "yes". Otherwise when you need to see traffic from only the public then set the filter to "no".
If most of the visitors to your page are government employees, the content may be better suited to an intranet page.

City

This filter allows a user to filter on any city. Start typing the City that needs to be filtered on and the dashboard will narrow down suggestions of the city. So typing vic will auto fill with a few options to select from. 

An example of City autofill function

ISP

This filter allows a user to filter on Internet Service Provider. Start typing the Internet Service Provider, for example "Shaw", and the dashboard will narrow down the suggestions for the provider to select from.

Is Mobile

This is a similar function to the "Internal Gov Traffic" filter. It allows a user to see or exclude traffic data from mobile devices, such as phones or tablets.

Theme 

The Theme filter is found on the Theme analytics tabs and the Province of British Columbia analytics tabs within the CMS Lite application. Content within the main BC Government site, www2.gov.bc.ca, is organized by theme and sub-theme. Using this filter, users can see traffic from all themes including those that they don’t have content on. 

For example, if you were in the finance theme and you wanted to see data in the health theme, in the filter you would type "health". If you are not sure about the exact theme, once you enter a value, the filter will auto populate filter options. Click on health, then press "run". This will show data from the "Health" theme within the dashboard reports.

Sub-Theme

This is similar to the theme filter but the reported data will be restricted to the specified sub-theme. This filter is only within the CMS Lite application, in the Theme analytics tabs and the Province of British Columbia analytics tabs.

Topic

This is to search the CMS Lite Topic within a sub-theme. It is similar to the Theme and Sub-Theme filters and will have an auto fill option to make it easier to find the data. This filter is only within the CMS Lite application, in the Theme analytics tabs and the Province of British Columbia analytics tabs.

Title

This is the title of the page. Unless the title is known, the best thing to do here would be to change the filter to "contains".

URL

This will be used to find data on just one page within a site. For CMS Lite it will be used to see the data on a page not in the theme a user is in. Copying the URL or setting the selection field to "contains" will find the page. 

Site

This filter is the domain name and is only used for standalone analytics pages. This allows a user to filter on domains, if they have more than one included on a single Analytics dashboard. For example, if a user has one dashboard for several pre-production sites and would like to see the data from only a single site then they can use this filter.