Filtering Analytics Data

Filters allow you to get a more focused understanding of the information. You can see the filters applied to a dashboard displayed above it.

Filters applied on the dashboard (click to enlarge)

Filters apply to all the reports (sections) of the dashboard. You can change the filters to see a different perspective on the data, such as for a shorter or longer period. Refer to the Glossary of Terms and Definitions for filter definitions.

To change filters:

  1. Click on the arrow next to the word FILTERS.
     
  2. Change any values you want.
     
  3. Click the Run button.

The Run button changes to a Stop button while the filters are being applied. If you click the Stop button, the reports will return to the previous filter settings.

Each report (section) of the dashboard will also grey-out and display a spinning wheel. This is to let you know the report is being refreshed.

Note: Any filter changes you make will not carry over when you switch between dashboards.

Different types of filters

Below is the brief description of the available filters for CMS Lite analytics and Standalone site analytics. 

Date Range

The Date Range filter allows for a user to see data from different times and by default it is set to 7 complete days. This filter is divided up into 3 sections by default, but can change according to options selected. First is the section of time, so it will be "in the past" or it can be changed too "in the range", the two listed here are most used. The second is the amount of time you want to filter on, so it is set to 7. The third section for the date filter, with some of the options is a measure of time. So if you have "days", it will be a 24 hour period from when you set the filter. By default this option is set to "Complete Days", for comparison reasons.

A "Complete day" or "Complete month" for example will show data from a completed time frame. So for day it will show data starting from the day before, because that is a complete day, where the day you are currently on isn't finished, so that is 12 am to 11:59 pm. So for month as another example, will show data from the month before because it is complete, while the current month isn't.

If a user selects "in the range" this will change the options, this allows a user to select 2 dates. The first date is the start date, and the second is the day after the end date. For example if a user wanted a month, they would have to select the first day of the month and the first day of the next month.  

Internal gov traffic

This filter allows a user to see or exclude data that is coming from BC Government IP ranges. By default it is set to "is any value" which will include all data. There are a few options but the one that will be used most is the "is" options. By selecting this, a second selection box will display with a yes or no drop down, when "is" is first selected then "yes" is the value. 

The "yes" option will only show traffic from known BC Government IP ranges, when "no" is selected the dashboards will exclude data from Government IP ranges. So this means if you need to see how government users are accessing your site then have the filter set to yes, when you need to see traffic from only the public then have the filter set to no.

City

This filter allows a user to filter on any city. Start typing the City that needs to be filtered on and the dashboard will narrow down suggestions of the city. So typing vic will auto fill with a few options to select from. 

An example of City autofill function

ISP

This filter allows a user to filter on Internet Service Provider. Start typing the Internet Service Provider, for example 'Shaw', and the dashboard will narrow down the suggestions for the provider to select from.

Is Mobile

Similar function to the "Internal Gov Traffic" filter. When this is set to "yes", it will only show traffic from mobile devices, while if it is set to "no" it will exclude mobile device traffic.

Theme 

The Theme filter is used only within the CMS Lite application, in the Theme analytics tabs and the Province of British Columbia analytics tabs. The main gov site (www2.gov.bc.ca) content is divided up by theme and sub-theme. Using this filter, users can see traffic from various themes including the ones that they do not have a content on. So for example, you were in the finance theme and you wanted to see data in the health theme, in the filter type "health". If you are not sure about the exact theme, once you enter a value, the filter will auto populate filter options. Click on health, then press "run" this will show data in the dashboards.

Sub-Theme

This is similar to the theme filter but the reported data will be restricted to the specified sub-theme. This filter is only within the CMS Lite application, in the Theme analytics tabs and the Province of British Columbia analytics tabs.

Topic

This is to search the CMS Lite Topic within a sub-theme. It is similar to the Theme and Sub-Theme filters and will have an auto fill option to make it easier to find the data. This filter is only within the CMS Lite application, in the Theme analytics tabs and the Province of British Columbia analytics tabs.

Title

This is the title of the page. Unless the title is known, the best thing to do here would be to change the filter to "contains".

URL

This will be used to find data on just one page within a site, for CMS lite it will be used to see the data on a page not in the theme a user is in. Copying the url or setting the selection field to contains will find the page. 

Site

This filter is the domain name and is only used for standalone analytics pages. This allows a user to filter on domains, if they have more than one included on a single Analytics dashboard. For example, if a user has one dashboard for several pre-production sites and would like to see the data from only a single site then they can use this filter.