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1240 - Travel Authorization

Last updated on May 12, 2023

Records relating to travel authorization and expense claims.

Record types include correspondence, forms, and receipts.

For accountable travel advances, see primary 940.
For reassignments and transfers, see primary 1385 (individual employee) and primary 1580 (staffing projections and planning).
For travel cards, see primary 1105.
For travel plans, itineraries, etc., see primary 490.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE 

Primary-
Secondary		 Records Series OPR  
  A SA FD  
1240-00 Policy and procedures SO 7y DE  
1240-01 General FY+1y nil DE  
1240-05 Denied travel requests FY+1y nil DE PIB
1240-20 Travel authorization files
(covers relocation expense claims, minister’s travel expenses, non-government personnel, in-province travel, out-of-province travel, and out-of-Canada travel)
(includes approved travel requests, expense claim records [e.g., iExpense envelopes], and business travel emission [e.g., SMARTTEC] confirmations)
NOTE:  For administrative convenience, these records may be classified with other accounts payable records under either primaries 925 or 1050, whichever is consistent with local office practice.		 FY+1y 6y DE PIB

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
PIB – personal information bank

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca