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940 - Accounts, Standing & Other Advances

Last updated on January 30, 2025

Records relating to the control, reconciliation, and accountability of advances (e.g., petty cash, travel, and supplier advances). 

Record types include correspondence, request forms, and reports.

For accounts payable, see secondary 925-20.
For salary advances, see the records of Payroll Services.
For travel cards, see primary 1105.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
940-00 Policy and procedures SO 7y DE
940-01 General FY+1y nil DE
940-20 Advance accounting and reconciliation files
(covers field-float, petty cash, salary, seconded or exchange employee, working capital, other advances)
NOTE:  For administrative convenience, these records may be classified with other financial reconciliation files under secondary 920-20.		 FY+1y 6y DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Email
GIM@gov.bc.ca