Using or Replacing a Provincial Scholarship Voucher

Last updated: September 11, 2020

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When will I know if I have been awarded a scholarship?

In the fall, you can log in to the StudentTranscripts Service to see if you have been awarded a scholarship under the Provincial Scholarships Program.

When will I receive my scholarship voucher? 

Paper scholarship vouchers are mailed in the fall to the last home address reported to the Ministry of Education by the school you graduated from.

If your Student Transcripts Service account shows you’re a scholarship recipient and you haven’t received a voucher by the end of October, please see how to replace a lost voucher.

How do I redeem my stamped and signed scholarship voucher?  

To redeem a scholarship voucher,

  1. You must be attending a designated post-secondary institution or a B.C. authorized trades training provider
  2. You must have paid tuition that is equal to or greater than the scholarship award amount as it appears on your voucher
  3. Your voucher must still be valid (see the voucher for its expiry date)

Instructions

If your voucher has been stamped and signed by a designated post-secondary institution or authorized trades training provider confirming your enrolment and tuition paid, please write on it three pieces of information:

  1. Your Social Insurance Number (SIN)
  2. Your email address
  3. Your home mailing address (where you want your cheque delivered)

Scan or take a photo of your stamped and signed voucher and submit it online:

You may also submit your voucher by mail:

Provincial Scholarships Program
Ministry of Education
PO Box 9183 STN PROV GOVT
Victoria BC V8W 9H9

To avoid delays, follow all of these instructions.

How do I redeem my scholarship voucher if I cannot get it stamped and signed? 

To redeem a scholarship voucher,

  1. You must be attending a designated post-secondary institution or a B.C. authorized trades training provider
  2. You must have paid tuition that is equal to or greater than the scholarship award amount as it appears on your voucher
  3. Your voucher must still be valid (see the voucher for its expiry date)

Instructions

If you cannot get your voucher stamped and signed, you must collect and submit the following documents to confirm your enrolment and tuition paid:

  1. Voucher: please write on the voucher three pieces of information.
    1. Your Social Insurance Number (SIN)
    2. Your email address
    3. Your home mailing address (where you want your cheque delivered)
  2. Verification of your enrolment: a document from a designated post-secondary institution or authorized trades training provider that shows the following information.
    1. The institution’s name
    2. Your name
    3. The dates for which you are registered (please wait until your program has started before submitting your scholarship voucher; future enrolment dates are unacceptable)
  3. Proof of tuition fee payment: a copy of an official receipt or account balance summary from a designated post-secondary institution or authorized trades training provider that shows the following information.
    1. Your institution’s name
    2. Your name
    3. The amount of tuition paid (equal to or greater than the amount of the scholarship award as it appears on your voucher)

Scan or take a photo of all required documents and submit them online:

You may also submit by mail:

Provincial Scholarships Program
Ministry of Education
PO Box 9183 STN PROV GOVT
Victoria BC V8W 9H9

To avoid delays, follow all of these instructions.

When will my cheque arrive?

You will receive your cheque by mail approximately six to eight weeks after submitting all required information. If you want to see if your voucher has been processed for payment, log into the StudentTranscripts Service.

If it has been more than eight weeks since you submitted all necessary information and you have not received your cheque, please email a request for a status update to scholarships@gov.bc.ca and include your Personal Education Number (PEN).

How do I replace my lost voucher?

To redeem a scholarship voucher,

  1. You must be attending a designated post-secondary institution or a B.C. authorized trades training provider
  2. You must have paid tuition that is equal to or greater than the scholarship award amount as it appears on your voucher
  3. Your voucher must still be valid (see the voucher for its expiry date)

Instructions

If you lost or never received your voucher, redeem your scholarship by collecting and submitting the following:

  1. A completed Declaration of Lost Scholarship Voucher (PDF)
  2. Verification of your enrolment: a document from a designated post-secondary institution or authorized trades training provider that shows the following information:
    1. The institution’s name
    2. Your name
    3. The dates for which you are registered (please wait until your program has started before submitting your scholarship voucher; future enrolment dates are unacceptable)
  3. Proof of tuition fee payment: a copy of an official receipt or account balance summary from a designated post-secondary institution or authorized trades training provider that shows the following information:
    1. Your institution’s name
    2. Your name
    3. The amount of tuition paid (equal to or greater than the amount of the scholarship award as it appears on the voucher)

Scan or take a photo of all required documents and submit them online:

You may also submit by mail:

Provincial Scholarships Program
Ministry of Education
PO Box 9183 STN PROV GOVT
Victoria BC V8W 9H9

To avoid delays, follow all of these instructions.

How do I replace my stale-dated or damaged cheque?

To replace a stale-dated or damaged cheque, please collect the following documents:

  1. A note: write your request for a replacement cheque and include the following information:
    1. Your full legal name
    2. Your date of birth
    3. The name of the high school you graduated from
    4. Your Personal Education Number (PEN)
    5. Your complete mailing address
  2. The stale-dated or damaged cheque

You must submit both documents by mail:

Provincial Scholarships Program
Ministry of Education
PO Box 9183 STN PROV GOVT
Victoria BC V8W 9H9

How do I redeem my Passport to Education Stamps? 

The Passport to Education program is now closed. However, if you have already received Passport to Education stamps, you may redeem them toward tuition at a designated post-secondary institution or B.C. authorized trades training provider until the expiry date on the stamps. Learn more about redeeming your Passport to Education stamps.