How to use a Scholarship Voucher

Last updated: November 22, 2021

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Understand the requirements to redeem a scholarship 

  1. Your scholarship(s) must be valid.
  2. You must be enrolled with a ​post-secondary institution that is designated by the Province of B.C. (i.e., approved for Canada Student Loans), or a post-secondary program provider that is approved by the Industry Training Authority (ITA). If your chosen school is not listed, consider asking it to seek designation.
    • Exception: to redeem a Pathway to Teacher Education scholarship, you must be attending an approved K–12 teacher education program at one of B.C.’s nine Faculties of Education. This scholarship may not be used for any other programs.
  3. You must have paid tuition that is equal to or greater than the value of your scholarship(s).
  4. Your program must have already started.

Collect the right documents and submit (online if you can)

You must submit evidence of enrolment and tuition paid to be reimbursed and receive your cheque. The evidence you need to submit depends on whether your voucher has been stamped and signed by your post-secondary institution / post-secondary program provider.  

Click on the situation below that applies to you and then prepare the information described.

Tip! If you submit electronic documents using the online form, you will receive your cheque faster than by sending paper mail. Most forms of electronic documents are acceptable if they are legible. This includes scans and photos of paper documents, as well as screenshots of online information.

If you cannot submit online, you may send paper documents by mail:

  • Provincial Scholarships Program

Ministry of Education and Child Care
PO Box 9183 STN PROV GOVT
Victoria BC
V8W 9H9

 

I have a scholarship voucher that has a legible stamp and signature from my post-secondary institution / post-secondary program provider.      

If it has been stamped and signed, please write three pieces of information directly on your voucher:

  • your Social Insurance Number (SIN);
  • your email address; and,
  • your home mailing address if it has changed (i.e., where you want your cheque delivered).

Next step:

Submit your voucher

It’s usually quicker to get your cheque if you submit a voucher that has been stamped and signed. However, if you cannot get it stamped and signed, you may submit it along with evidence to show that you are enrolled, that your tuition has been paid, and that your program has started. Get ready to submit the following. 

Voucher. Write three pieces of information directly on the voucher:

  • your Social Insurance Number (SIN);
  • your email address; and,
  • your home mailing address if it’s changed (i.e., where you want your cheque delivered).

Verification of your enrolment and tuition paid. Provide one or more documents (or screenshots of online information) that, when combined, show the following:

  • your name (must be on every document you submit);
  • the name of your post-secondary institution / post-secondary program provider (must be on every document);
  • the date your program started; and,
  • the amount of tuition paid.
    • (acceptable) an official receipt or account balance summary from your post-secondary institution / post-secondary program provider
    • (unacceptable) statements that show tuition due but not paid
    • (unacceptable) bank and credit card statements/receipts

Next step: submit your voucher and evidence of enrolment and tuition paid.  

Submit your voucher

It’s possible vouchers haven’t been mailed yet. Read about timelines below.

District/Authority, BC Excellence, and Pathway to Teacher Education scholarships: if you were notified in the spring that you were a conditional recipient of one of these three scholarships, your award will be automatically confirmed in the fall, after graduation if your school records show you have satisfied core and scholarship-specific eligibility requirements. Vouchers are mailed in October (BC Excellence and Pathway to Teacher Education) and November (District/Authority).   

BC Achievement scholarship: remember that recipients are automatically determined in the fall, after graduation; vouchers are mailed in November.

If it’s December or later after you have graduated and you are expecting or hoping for a scholarship voucher but have not received one, here is what you need to do.   

  1. Login to your Student Transcripts Service (STS) account.
  2. Check to see if there is a scholarship(s) listed. If yes, that means you are confirmed as a recipient; the paper voucher did not reach you.
  3. Follow the instructions below.

How to use your scholarship without a voucher

If it’s December or later and a scholarship(s) is listed in your STS account, you can redeem it without a voucher. Get ready to submit the following.

Declaration form (PDF). Complete this form to declare that you lost or did not receive your voucher

Verification of your enrolment and tuition paid. Provide one or more documents (or screen shots of online information) that, when combined, show the following:

  • your name (must be on every document you submit);
  • the name of your post-secondary institution / post-secondary program provider (must be on every document);
  • the date your program started; and,
  • the amount of tuition paid.
    • (acceptable) official receipt or account balance summary from your post-secondary institution / post-secondary program provider
    • (unacceptable) statements that show tuition due but not paid
    • (unacceptable) bank and credit card statements/receipts

Next step: submit your declaration form and evidence of enrolment and tuition paid.  

 Submit

 

Find out when your cheque will arrive

If the information you submit is complete and meets requirements, a cheque will be issued in your name and sent to your mailing address. Estimated delivery time: approximately 8 weeks.

If details are missing, the Provincial Scholarships Program team will reach out to you for more information, and this may delay your cheque considerably. 

If it has been more than eight weeks since you submitted all necessary information and you have not received your cheque, you are welcome to ask the team for a status update

Learn how to replace a stale-dated or damaged cheque

To replace a stale-dated or damaged cheque, please do the following.

  1. Write a note to the Provincial Scholarships Program team with your request for a replacement cheque and include the following information:
    • your full legal name;
    • your date of birth;
    • the name of the high school you graduated from;
    • your Personal Education Number (PEN); and,
    • your complete mailing address.
  2. Mail your note and your stale-dated / damaged cheque to the Provincial Scholarships Program team:

Provincial Scholarships Program
Ministry of Education and Child Care
PO Box 9183 STN PROV GOVT
Victoria BC V8W 9H9

A replacement cheque will be mailed to the address you provide. Estimated delivery time: approximately 8 weeks after the request is received