Identifying Employee Misconduct
BC Public Service employees are expected to act responsibly and perform their assigned duties. They are expected to meet standards for attendance, performance and behaviour. They must comply with the Oath of Employment and Standards of Conduct.
If an employee is not meeting these standards, it is the responsibility of their supervisor to identify the issue, determine if the issue is culpable or non-culpable, and follow up with the employee in a timely and respectful manner.
An employee concern or difference of opinion on the interpretation of a workplace rule or policy should not be addressed in the same manner as misconduct. Employees also have the right to refuse to perform a task that is illegal, unsafe or contrary to legislation. Learn more with Refusing Unsafe Work.
For information on setting expectations and your role as a supervisor or manager, visit Managing Relationships With an Employee.
Identify Conduct Issues
Workplace issues may include:
- Unacceptable attendance
- Unsatisfactory performance
- Inappropriate behaviour
Usually, it is easy to determine that an issue exists. It is not always easy to place the issue in a labour relations context. The issue may be a:
- Minor culpable issue
- Serious culpable issue
- Non-culpable issue
- Hybrid issue
Both culpable and non-culpable conduct undermine the employment relationship and must be addressed. However, the approach to each of these situations is different.
An employee’s unacceptable attendance, performance or behaviour is culpable when the behaviour is intentional. In other words, the employee is at fault. The employee knows what is expected, is capable of meeting the expectations, but chooses not to do so. Discipline is only for culpable behaviour.
Examples of culpable issues may include: showing up late for work on a consistent basis, using personal social media accounts at inappropriate times during the workday, showing up to work under the influence of alcohol or other drugs, damaging or destroying government property or stealing from a worksite.
Non-culpable attendance, performance or behaviour issues are not the fault of the employee. The employee knows what is expected, but is not capable of meeting the expectations. Non-culpable misconduct requires a non-disciplinary response.
Examples of non-culpable issues may include: frequent absences due to a legitimate illness or injury or being unable to perform work satisfactorily due to a lack of skill or training.
For information related to employee health at work, visit Managing Employee Health Issues at Work.
Sometimes the behaviour or performance issues results from a combination of culpable and non-culpable elements. These are referred to as hybrid cases. Hybrid cases are complex and will require assistance and advice of human resource and labour relations specialists.
Inference and Fact
When deciding if an employee’s actions are culpable or non-culpable it is important not to confuse facts with inferences. Inferences can be made about whether or not behaviour is culpable, but a supervisors’s decisions on these matters should be guided by facts.
There are three reliable measures to distinguish between inference and fact:
- A statement of fact can only be made after a specific observation or experience. A statement of inference can be made at any time before, during or after an observation.
- A statement of fact is confined to what is observed. An inference goes beyond what is observed.
- A statement of fact refers to what is factual, but a statement of inference is only probable to some degree.
A statement of fact must comply with all three of these requirements, otherwise, it must be regarded as an inference.
Once you identify the type of issue, you need to respond. Review the following process maps for an overview of steps to take. The process maps are for informational purposes only. For advice regarding the exact process you should follow, contact AskMyHR.
- Process Map - Non-Culpable Issue (PDF, 84KB)
- Process Map - Minor Culpable Issue (PDF, 87KB)
- Process Map - Major Culpable Issue (PDF, 130KB)
Letter of Expectations
If the issue is non-culpable or minor, a Letter of Expectations (LoE) may be an appropriate tool to provide guidance, communicate expectations and reduce future misunderstandings.
Investigations & Discipline
As a manager or supervisor, if you suspect employee misconduct that may result in discipline, contact AskMyHR right away. You must consult with the Agency before starting a review, investigation or disciplining an employee.
A Human Resource Advisor provides guidance on the following issues:
- Allegations of inappropriate behaviour, attendance or performance
- Advice on whether the behaviour/performance is culpable or non-culpable
- General inquiries about investigations
- How to address general workplace conflict
If an employee is arrested, charged or convicted of any criminal offence or any other federal or provincial statutory offence, they must follow the criminal notification procedures and notify the Ministry of Public Safety and Solicitor General, Personnel Security Screening Office. The employee is not required to notify their supervisor. The Personnel Security Screening Office will determine whether the incident is relevant to the employee’s position and advise the deputy minister if there is a potential employment issue.
Training for Supervisors & Managers
The BC Public Service Agency offers a series of courses designed to help you learn more about labour relations and develop the skills you need to address problems in the workplace. Visit Resources, Training & Support for Supervisors for an overview of the labour relations courses, or login to the Learning System (IDIR restricted) to register.