Gambling Event Licence Fundraising Documents & Forms
Licensed Charitable Gaming Rules have been updated effective March 12, 2020. Click here to see the changes that have occurred.
Gambling event licence information, documents, and forms including: rules, guides, financial reporting, audit information, frequently asked questions and more.
In this section:
- Licensed Charitable Gaming Rules
- Licence Application Guides
- Supporting Application Forms
- Mandatory Reporting Forms & Information
- Approval & Special Request Forms
- Resources & Sample Forms
- Audit Information
- Reporting Wrongdoing
The Licensed Charitable Gaming Rules (PDF) are updated periodically. All applicants are strongly encouraged to review the rules in their entirety before each application to ensure they understand all eligibility and application criteria.
To assist in the online application submission process, the following step-by-step guides have been provided for each licence class and event application type.
The following forms are required to be submitted in support of the below mentioned applications:
- When non-restricted firearms are offered as prizes
- When electronic raffle systems and service providers are used
- Payroll raffles with deductions to employee pay for entry
- Ticket raffles where sales exceed one day
Class A licensees may apply to use an Electronic Raffle System by selecting the Licensed Online Gaming (LGO) option within the online application and submitting the required addendum and the contract with their service provider in support to an application by email to Gaming.Licensing@gov.bc.ca.
Custom printed tickets are required where any ticket sales period exceeds one day.
A Custom Printed Ticket Sample (PDF) must be submitted with each application, for review, when the gross projected sales are $100,000 or more. This must be submitted by email to Gaming.Licensing@gov.bc.ca.
All criteria listed in Section 10.10 of the Licensed Charitable Gaming Rules (PDF) must be met.
Gaming Event Revenue Reports and Gaming Account Summary Reports must be submitted within the required time frames. At the discretion of GPEB, failure to submit the required reports may impact future licensing.
Gaming Event Revenue Reports (GERRs)
A GERR is a report that summarizes the actuals of each individual gaming event licence. The required fields include: gross revenue, prize costs, donated prizes, expenses and net revenue.
It is mandatory that all licensees complete a Gaming Event Revenue Report within 90 days after an event has occurred and the license period expires.
Gaming Event Revenue Reports must now be submitted online using the the Online Service.
To assist clients, organizations and stakeholders through this transition, a step-by-step Gaming Event Revenue Report Online Submission Guide is available:
Gaming Event Revenue Reports submitted by mail, fax or email are no longer accepted.
Gaming Account Summary Reports (GASRs)
A GASR is a report that reflects the activity and all revenues and expenses within an organization gaming account for each fiscal year.
If an organization has a gaming account, a GASR must be submitted for each fiscal year end regardless of whether gaming events have taken place for that fiscal year.
It is mandatory that all licensees with a gaming account complete a Gaming Account Summary Report within 90 days of their fiscal year end.
GASRs may be submitted by email to Gaming.Licensing@gov.bc.ca.
Using the Online Service, organizations must submit a special approval request if they wish to use gaming funds for:
- Out-of-province travel
- Major capital projects (projects valued greater than $20,000 overall
- For approval of a fair or exhibition as part of a Class C gaming event licence application
Submit online through the Online Service using the "Apply Online" link. Special approval requests are found under the “Special Approvals” licence type.
For assistance, see the Questions & Contact Information page.
The following resources and sample forms have been made available to support the hosting of successful and compliant gambling events.
- Bingo Callers Report (PDF)
- Bingo Event Summary Sheet and Inventory/Revenue Reconciliation (PDF)
- Bingo Prize Payout Record (PDF)
- Floor Sales Report (PDF)
- Master Bingo Paper Inventory Record (PDF)
- Schedule of Progressive, Bonus, Hybrid Games (PDF)
- Sign-in Sheet (PDF)
- All Bingo Forms (all above forms in one document) (PDF)
Community organizations may be audited by to ensure compliance with guidelines and conditions. The documents below provide general information about audits and also highlight areas that can give rise to non-compliance, but are easily rectified.
Here are the requirements for licencees and grant recipients to report allegations of wrongdoing in connection with their gaming-related activities.