Hazardous Waste Manifests

The manifest tracks the shipment of hazardous waste – copies of which accompany the hazardous waste being transported from the point of generation, through transportation, and acceptance at an approved receiving facility. It documents the type and the amount of waste, who shipped it, who transported it, who received it and how it was handled.

Each party is required to complete his/her section of the manifest, sign off on the content, and distribute and retain the appropriate copies. The reverse side of the manifest provides instructions on how to complete and distribute the copies. The manifest may be completed by hand, typewriter or printer.

If the shipment originates in British Columbia, then the appropriate B.C. manifest, issued by the Government of British Columbia with a unique Identifier number, must be used.

Transport Roles

Consignor (Generator): a person/company who a) produces or stores hazardous waste, and b) causes or allows more than a quantity of hazardous waste, as prescribed in Section 46 of the Hazardous Waste Regulation (HWR), to be transported from the property where it is produced or stored.

Carrier (Transporter): a person/company who transports more than the quantity of hazardous waste prescribed in Section 46 of the Hazardous Waste Regulation.

Consignee (Receiving Site): a facility who receives more than the quantity of hazardous waste prescribed in Section 46 of the Hazardous Waste Regulation. 

Prescribed Quantities Table [HWR S.46(1)]

Hazardous Waste Amount

Solids

5 kg
Liquids 5 litres
Compressed Gases (container capacity) 5 litres
Waste Oil 210 litres
Waste Paint 210 litres
Waste Batteries 1,000 kg
PCB (liquid or solid)

Any quantity that contains greater than 500 g of PCB

Manifest Supplement Forms

The Multiple Consignors Supplement Form, the Multiple Carriers Supplement Form and the Multiple Wastes Supplement Form may only be used for a single trip, not for multiple trips. In this case, 'trip' means the transportation of hazardous waste from the consignor(s) to the intended consignee or other intermediary site where the hazardous waste is off-loaded or stored.

The Manifest Supplement form (multiple carriers, multiple consignors or multiple wastes) is not a shipping document on its own and must be attached to a manifest.

Example Manifest Images

A Multiple Consignors Form is used in addition to a manifest when a carrier is collecting hazardous wastes with the same shipping name from more than one consignor – in order to establish a bulk load.

Multiple Consignors Form Sample     Multiple Consignors Form Sample

In B.C, waste carriers who collect hazardous waste of the same type from more than one consignor and deliver the completed shipment to a single receiving location must carry a completed manifest form with a Multiple Consignors Form (Form 3) attached. The form is intended to reduce paperwork by allowing the carrier to attach the completed multiple consignors form(s) to a single manifest rather than using a manifest for each consignor.

It is imperative that the cumulative total amount of waste in the load be inserted on the multiple consignors’ form (last column on the right) after each pickup throughout the trip. This is a requirement of the Transportation of Dangerous Goods Act. Once the load is complete, the total amount of hazardous waste being transported to the consignee (receiver) must be entered on the manifest form.

A Multiple Carrier Form is used in addition to a manifest when a shipment is transported by more than one carrier from a single consignor to a single destination (consignee).

Multiple Carriers Sample Form     Multiple Carriers Sample Form

A Multiple Wastes Form is used in addition to a manifest when there is not enough room on the manifest to record all the wastes being carried in one load from one consignor, and being delivered to one consignee.

Multiple Waste Sample Form     Multiple Waste Sample Form

 

When is a Manifest Form not Required?

A manifest form is NOT required when:

  1. The wastes being transported are not dangerous goods or designated hazardous wastes, or it they are specifically exempted such as:
    • Dangerous goods that are defective, surplus or not usable for their intended purpose and are being shipped back to the manufacturer
    • Waste asphalt and tar used in the manufacture of asphaltic concrete and roofing materials
    • Radioactive dangerous goods
    • Waste wood products treated with pesticides registered under the Pest Control Products Act
    • Household refuse
    • Domestic sewage
  2. The quantities of hazardous waste being transported are below the minimum thresholds as per S.46(1) of the Hazardous Waste Regulation.

A Manifest form is also NOT required when hazardous wastes are transported:

  • Solely within the property boundaries of the generator for a distance less than 100 km
  • On a public road for a distance less than 3 km
  • By a homeowner or a farmer from their home or farm directly to a waste management facility authorized by the province or municipality

Manifest Discrepancy Notifications

Reporting manifest discrepancies is a requirement under the Hazardous Waste Regulation. If the quantity received is greater-than or less-than 5% of the quantity shown in Part A of the manifest, the receiver is required to describe the discrepancy on the manifest [HWR s.5 (4) and (5)]. Send reports by e-mail to EnvAuthorizationsReporting@gov.bc.ca, using the file name conventions provided below.

Note: Notifying the Ministry about a discrepancy does not constitute receiving an authorization to receive the hazardous waste(s). A written authorization issued by the Ministry allowing the receipt or storage of the specific hazardous waste(s) is needed.

There are three types of discrepancy reports:

Manifest Discrepancy Report

  • Submitted within 3 days of receiving the hazardous waste
  • Reported by the receiver/consignee
  • Include a scanned copy of the manifest with the description of the discrepancy
  • Include a separate written description of the discrepancy and any applicable corrective action taken

Annual Discrepancy Report*

*Required in addition to the manifest discrepancy report

  • Submitted within 60 days of the end of the calendar year
  • Prepared by the receiver/consignee
  • Annual summary that includes all manifest discrepancies for the previous year and explanation of remedial actions taken

Incorrect Information on Manifest Report

Similar to the manifest discrepancy report, this is used to report discrepancies other than the quantity of waste received.

  • Reported by the generator, agents/consultants or the receiver/consignee
  • Include a scanned copy of the manifest and a description of the error/discrepancy
  • Include a separate written description of the error/discrepancy, the correct information and any corrective action taken
  • Use the authorization number of the receiving facility as part of the naming convention. 

Submission Naming Convention

The subject line and document(s) must follow the format given in the Naming Conventions Guidance Document (PDF). This guidance and Frequently Asked Questions (PDF) are found in the Routine Environmental Reporting Submission Mailbox webpage under Waste Discharge Authorizations.

Provincial Identification Numbers

Provincial Identification numbers – either prefixed by BCG or RS – must be entered on manifest forms as “Provincial ID No.” when transporting hazardous waste in a quantity where a manifest is required. In the case where a facility is shipping hazardous waste in quantities that require a manifest but the facility does not require registration (i.e. a Provincial Identification number is not issued), then “N/A” can be entered as the Provincial ID No. on the manifest. Do not leave this section blank.