Apply for services

The Ministry of Environment and Climate Change Strategy provides many services and functions for contaminated sites including:

  • Review of site investigation reports, remediation plans, confirmation of remediation reports, a summary of the site condition reports, or applications for approval under a Protocol
  • Consideration of an Approved Professional’s recommendation
  • Issuance of a Determination of Contaminated Site, an Approval in Principle, or a Certificate of Compliance

A complete list of services can be found in Schedule 3 of the Contaminated Sites Regulation (CSR).

Consistent with the 'user pays' and 'polluter pays' principles of the Environmental Management Act, the Contaminated Sites Regulation authorizes fees for contaminated sites services.

How to apply 

The ministry will process and review an application once it is considered complete. The ministry does not accept partially completed contaminated sites services applications. A complete submission includes a Contaminated Sites Services Application Form, any other required site remediation forms, reports, figures and plans for the requested service, and payment of fees, where required. A Contaminated Sites Services Application Form must be submitted each time an applicant is requesting a service.

Applications requesting a release notice or for compliance verification for site identification must be submitted to SiteID@gov.bc.ca. All other applications are submitted to the Client Information Officer or through the Society of Contaminated Sites Approved Professionals of British Columbia (CSAP Society).

Submission of a Summary of Site Condition form is a requirement of many application types. Site risk classification information is also a requirement. Read Protocol 12 “Site Risk Classification, Reclassification and Reporting (PDF, 690KB).

Sites Services Applications During COVID-19

The ministry continues to provide uninterrupted service to our clients during this time. The following changes to service delivery have been implemented for the duration of the COVID-19 public health threat.

  • Complete applications for contaminated sites services must be sent to the ministry electronically. The ministry reserves the right to request paper copies if deemed necessary to complete adequate reviews and decision-making on applications
  • All meetings will be conducted virtually

All fields on the form marked with a red asterisk “*” must be filled out

Section 1: Applicant Information

Include full name, address, and contact information. If applicable, list the name of the organization the applicant represents.

Section 2: Billing Contact

Select whether the billing contact is GST exempt and if they are the same as the applicant. If not, enter their name, contact information, address, and, if applicable, organization.

The billing contact will receive the invoice for contaminated sites services from the ministry.

Section 3: Property Owner and/or Operator

Indicate whether the property owner and/or operator is the same as the applicant. If different, include their name, contact information, address, and, if applicable, organization.

Section 4: Approved Professionals/Qualified Professionals

If the application has been prepared or recommended by one or more qualified professional(s) and/or Approved Professional(s), then include their name, contact information, address, and, if applicable, organization.

Section 5: Application Information

Select the service that is being requested, checking all that apply. Depending on the service requested, complete all the required fields.

Section 6: Review Process Requested

Check off the review process selected for the application and indicate whether it is a resubmission.

Ministry Review submission option

This review option applies to many contaminated sites services, including director’s approvals and preapprovals for non-high risk sites and applications for services relating to high risk sites. Applications of this type must be submitted directly to the appropriate ministry contact.

Approved Professional recommendation submission option

This review option, described in Protocol 6: Applications with Approved Professional Recommendations and Preapprovals (PDF, 406KB), mainly applies to non-high-risk sites where applications are considered on the recommendation of an Approved Professional. Applications of this type must be submitted directly to the CSAP Society.

Section 7: Site Information

Section 7.1: Site Details

Site ID is the Site Registry identification number for the site assigned by the Site Registrar. If the Site ID is known at the time of application, enter it where indicated.

  • Provide the latitude and longitude of the approximate centre of the site (accurate to + 0.5 of a second (approximately + 10 metres) using the 1983 North American Datum
  • Indicate if the land is a Legally Titled, registered property, Untitled Crown Land, or both

Section 7.2: Site Risk Classification

Indicate whether a new or updated Site Risk Classification Report has been included or if there is an exemption under Protocol 12. Indicate the Site Risk Classification at the time of the application.

Section 8: Declarations

Sign and date the form to confirm that the information provided on the form is true based on your knowledge as of the date the application was completed.

Once all the required fields are complete, the “Save as PDF” button will activate so the form can be saved to your desktop as a PDF document.

 

Fees for services 

Fees for services are specified in CSR Section 9 and Schedule 3. Payment for most services must be paid before the service is provided by the ministry. The ministry supports the 'polluter pays' principle, which holds those responsible for causing contamination responsible for the remediation. In the case of contaminated sites, those wishing to use ministry services to help them meet their legal obligations can do so for a fee.  

  • Fees payable for services depend on the flat fee for the service and the number of hours it takes a person to do the work on behalf of the ministry. For every $200 of the flat fee paid for a service, a client is credited with one hour for that service
  • Fees for site identification and site information requests generally have a flat fee per transaction
  • Additional fees of $165 per hour are charged for work done beyond the credited hours for that service.
  • If the ministry receives a report that is incomplete or contains errors, it may require resubmission for another review. Resubmission charges of 50% of the fee paid on the first submission are payable for reports going through direct ministry review
  • CSAP Society collects two sets of fees for processing and reviewing contaminated sites services applications. One set is for review work completed by the CSAP Society, the other is collected on behalf of the ministry to cover review of the SoSC, relevant reports, and the draft certification document.
  • Applicants who wish to pay the ministry portion of fees by Electronic Funds Transfer are required to follow the payment instructions outlined below

For the 'additional services and functions' listed in the CSR Schedule 3, Table 3, the first hour of service provided by the ministry is free. Additional services extending over one hour are charged at $165 per hour. These services include, for example, inspecting, monitoring, and verifying for remediation; and consulting, negotiating, and advising on items such as site investigations, soil relocation, and risk assessments.

Fees are to be paid equal to the amount of reasonable travelling and out of pocket expenses.

 

Payment instructions

There are two payment options for ministry services:

  • Electronic Funds Transfer
  • Cheque

Clients who apply for services listed in CSR Schedule 3 Table 2 will receive a government-issued invoice from the ministry Client Information Officer which must be paid before those services are provided.

Clients who request Additional Service and Functions under CSR Schedule 3 Table 3 will receive an invoice for hourly fees payable once the service is complete.

Once the client receives an invoice from the ministry the following steps must be taken:

The notification must include:

  1. The client’s name and company
  2. The ENV Site ID, ENV Application Number (App ID), and Invoice number that is being paid
  3. Amount ($)
  4. Date of deposit

If the client fails to notify the Revenue department or provide the necessary reference information, the payment may not be applied, the invoice will remain outstanding, and services will remain on hold. EFT is a free service but requires several days to complete. Once the deposit is confirmed, payment will be applied to the outstanding balance.

Once the client receives an invoice from the ministry, the following steps must be taken: 

  • The cheque must be made payable to the 'Minister of Finance for British Columbia'
  • The client must reference the ENV Site ID, ENV Application Number (App ID) and Invoice number for that payment. This reference information is necessary, or the balance will remain unpaid
  • The cheque must be forwarded to the Financial Services Branch, Corporate Services for the Natural Resource Ministries at this address:

Mail:

Financial Services Branch, Corporate Services Division
PO BOX 9356
4th Floor, 2975 Jutland Road,
Victoria, BC V8W 9M2 

Courier:

Financial Services Branch, Corporate Services Division
4th Floor, 2975 Jutland Road
Victoria, BC V8T 5J9

If you have questions about cheque payments, contact the Client Information Officer.

Invoices must be paid within 30 days of issuance or interest will apply, as described in the Interest on Overdue Accounts Receivable Regulation. Note, the interest that is applied is not reversible.

Review timelines

The ministry is unable to provide assurances about review timelines. Applications are processed on a first-come, first-serve basis, in the order in which they are received to ensure fair and equal service for all clients. Ministry queue and review times should be considered in project planning.

Only complete submissions will be placed in the queue for review. The ministry’s overall review time depends on the quality of the application and the number of rounds of questions/comments between the ministry and the applicant or the applicant’s qualified professionals. Review timelines can be minimized by ensuring your application is complete, readable, organized and of high quality.

For more information on applying for services, direct enquiries to the ministry Client Information Officer.

For other enquiries, visit the Land Remediation Contact Us webpage.

The information on this webpage does not replace the legislative requirements in the Environmental Management Act or its regulations. It does not list all provisions for contaminated site services. If there are differences between this document and the Act, Regulation, or Protocols, the Act, Regulation and Protocols apply.