Apply for services

The Contaminated Sites Regulation (CSR) requires the B.C. Ministry of Environment and Climate Change Strategy (the ministry) to charge fees for services and functions provided by or on behalf of the ministry, consistent with the 'user pays' and 'polluter pays' principles of the Environmental Management Act.

A complete list of services can be found in Schedule 3 of the CSR. Service types include:

  • Review of site investigation reports, remediation plans, confirmation of remediation reports, a summary of the site condition reports, or applications for approval under a Protocol
  • Consideration of an Approved Professional’s recommendation
  • Issuance of a Determination of Contaminated Site, an Approval in Principle, or a Certificate of Compliance

Applications for site remediation legal instruments and services must meet the requirements on this page to be accepted for review by the ministry.

Please note the information provided on this webpage supersedes Administrative Guidance 3 'Applying for Contaminated Sites Services'.

How to apply 

The ministry will accept your application for review upon receipt of a complete application and payment of fees. A complete submission includes a Contaminated Sites Services Application form (PDF, 35.5KB), other required forms, reports, figures and plans for the requested service, and payment of fees where required. Laboratory reports and other supporting documentation are acceptable in electronic format only.

Clearly print or type the required information. Answer all applicable questions to the best of your knowledge.

Part A Applicant Information

An applicant must include a full name and company name (if applicable).

Part B Billing Contact

The person and/or business identified as the billing contact may be invoiced for additional fees after services provided by, or on behalf of, the ministry. It is the responsibility of the applicant to indicate who the responsible billing contact is and, where applicable, the accounting department address, email and project number if required. Please refer to the section 'Fees for Services' below, for in-depth information on the ministry fees structure.

Part C Application Information

Check off the services you are applying for.

An application for services under ‘Report Reviews’ and ‘Other Services’ in this section, may also require that a Summary of Site Condition (SoSC) be submitted with the application. If this is the case, the Summary of Site Condition box should also be checked. See Part E below for more information.

Check off the review process you have selected for your application.

Option 1. The roster of Approved Professionals submission

This is the review process used for non-high-risk sites routed through the Contaminated Sites Approved Professionals Society. Under this process, a contaminated sites legal instrument is considered on the recommendation of an Approved Professional. The use of Option 1 is mandatory whenever required under Protocol 6: Eligibility of Applications for Review by Approved Professionals. For more information see Administrative Guidance 5: Approved Professional Recommendations for Non-High Risk Sites.

Option 2.  Ministry Review submission

This option is generally restricted to high-risk sites. Under Option 2, the review and recommendation for instrument issuance are performed by the ministry.

Check to indicate if the submission is a resubmission of an application or not.

Part D Site Information

Site ID is the Site Registry identification number for the site assigned by the Site Registrar. If the Site ID is known at the time of application, enter it where indicated in Part D.

  1. For legally surveyed property, provide Parcel Identification numbers (PIDs) and associated legal descriptions from the Land Title registry system.
  2. For Crown land that is not legally surveyed, provide the Parcel Identification Numbers (PINs) or the Crown Land File Number from the Crown Land registry system.
  3. Provide the latitude and longitude of the approximate centre of the site (accurate to + 0.5 of a second (approximately + 10 metres) using the 1983 North American Datum.
  4. Indicate if the applicant is the property owner and if not, provide the name of the property owner.
  5. Indicate the Site Risk Classification for the site. Note that all applications must include a satisfactorily completed Site Risk Classification Report and where needed, a satisfactorily completed Exposure Pathway Questionnaire. Both can be found under Protocol 12 (PDF, 670.1KB).

Part E Key Information Requirements

A satisfactorily completed Summary of Site Condition (Schedule 1.1 of the CSR) must be submitted with applications that fall under section 7.1 of the CSR and application protocols.

Service applications for Additional Services and Functions that fall under CSR Schedule 3, Table 3, such as Protocol 6 Approvals and monitoring report reviews, do not require a Summary of Site Condition (Unless required under Protocol 12 or a requirement imposed by the Director).

For all submissions, check the key report deliverables required and indicate where this information can be found under the 'report references' heading.

 

Applications submitted by the Contaminated Sites Approved Professional Society, with the recommendation of an Approved Professional, should be electronic format only.

Electronic copies of forms, reports and plans related to an application must be sent to the Client Information Officer at csp_cio@victoria1.gov.bc.ca. 

Paper copies of service applications and supporting documentation must be sent to the attention of the Client Information Officer to the mailing address or courier address listed below. Only one paper copy of a complete application is required. 

Mail:

Land Remediation Section

PO Box 9342 Stn Prov Gov

Victoria, BC V8W 9M1

Courier:

Land Remediation Section

3rd Floor, 525 Superior Street

Victoria, BC V8V 0C5

Fees for services 

Fees for services are specified in CSR Section 9 and Schedule 3. Payment for most services must be paid before the service is provided by the ministry. The ministry supports the 'polluter pays' principle, which holds those responsible for causing contamination responsible for the remediation. In the case of contaminated sites, those wishing to use ministry services to help them meet their legal obligations can do so for a fee.  

  • Fees payable for site services depend on the flat fee for the service and the number of hours it takes a person to do the work on behalf of the ministry
  • Fees for site profiles and information requests generally have a flat fee per transaction. For every $200 of the flat fee paid for a service, a client is credited with one hour for that service
  • Additional hourly charges of $165 per hour are charged for work done beyond the credited hours for that service. This applies to work done by, or on behalf of, the ministry
  • If the ministry receives an application or report that is incomplete or contains errors, it may require resubmission for another review. Resubmission charges of 50% of the fee paid on the first submission are payable for reports going through direct ministry review

All applications with Approved Professional recommendations as described under Protocol 6 (PDF, 405.8KB) must be forwarded electronically to the ministry through the Contaminated Sites Approved Professional Society. The ministry will review the Summary of Site Condition (SoSC) and the draft legal instrument before it is signed. Fees for issuing legal instruments and for review of the SoSC are outlined in the CSR Schedule 3, Table 2.

For the 'additional services and functions' listed in the CSR Schedule 3 Table 3 there is no flat fee as the ministry charges for these services at an hourly rate. These services include, for example, inspecting, monitoring, and verifying for remediation; and consulting, negotiating, and advising on items such as site investigations, soil relocation, and risk assessments. The first hour of service provided by the ministry is free. Additional services extending over one hour are charged at $165 per hour.

Fees equal to the amount of reasonable travelling and out of pocket expenses incurred must also be paid.

A director can waive all or part of the fees for requests for information where the director considers the payment of the fee to be an unmanageable financial burden.

 

Payment instructions

There are two payment options for ministry services: Electronic Funds Transfer or cheque.

Clients who apply for services listed in CSR Schedule 3 Table 2 will receive a government-issued invoice from the ministry Client Information Officer which must be paid before those services are provided.

Clients who request Additional Service and Functions under CSR Schedule 3 Table 3 will receive an invoice for hourly fees payable once the service is complete.

For clients who wish to pay by EFT:

The client must wait until they receive an invoice from the ministry Client Information Officer (CIO) with details of the services requested (contact: csp_cio@victoria1.gov.bc.ca).

The client must contact RevenueNRSector@gov.bc.ca Financial Services Branch of the Government of British Columbia for information on how to use the EFT service and to notify the Revenue department of the invoice they wish to pay. Once the deposit is confirmed, payment will be applied to the outstanding balance.

The notification must include:

  1. The client’s name and company
  2. The ENV Site ID, ENV Application Number (App ID), and Invoice number that is being paid
  3. Amount ($)
  4. Date of deposit

If the client fails to notify the Revenue department or provide the necessary reference information, the payment may not be applied, the invoice will remain outstanding and services will remain on hold. EFT is a free service but requires several days to complete. It is important to ensure payments are received in advance of the ministry due dates indicated on the invoice or interest charges will be applied. Note, the interest that is applied is not reversible.

For clients who wish to pay by cheque:

Once the client receives an invoice from the Client Information Officer, the following steps must be taken: 

  • The cheque must be made payable to the 'Minister of Finance for British Columbia'.
  • The client must reference the ENV Site ID, ENV Application Number (App ID) and Invoice number for that payment. This reference information is necessary, or the balance will remain unpaid.
  • The cheque must be forwarded to the Financial Services Branch, Corporate Services for the Natural Resource Ministries at this address:

Financial Services Branch, Corporate Services Division
PO BOX 9356
4th Floor, 2975 Jutland Road,
Victoria, BC V8W 9M2  

It is important to ensure payment is received by the ministry due date is shown on the invoice or interest will be applied to any outstanding balance. Note, the interest that is applied is not reversible. Please contact the Client Information Officer (csp_cio@Victoria1.gov.bc.ca) with questions about cheque payments.  

 

Review timelines

The ministry is unable to provide assurances related to review timelines. Applications are processed on a first-come, first-served basis in the order in which they are received. 

If you are submitting an application using the Contaminated Sites Approved Professionals Society review option as described under Protocol 6 (PDF, 405.8KB), society staff will review the application for completeness. If you are using the ministry review option, your application will be received and reviewed by the ministry staff. In either case, ensure that your application is complete, readable, organized and of high quality. Once the ministry determines that a submission is complete and receives fees where required, the ministry will place your application in the queue for review.

For more information on applying for services, please direct enquiries to the ministry Client Information Officer at csp_cio@Victoria1.gov.bc.ca.

For other enquiries please visit the Land Remediation Contact Us webpage.

The information on this webpage does not replace the legislative requirements in the Environmental Management Act or its regulations. It does not list all provisions for contaminated site services. If there are differences between this document and the Act, Regulation, or Protocols, the Act, Regulation and Protocols apply.