Job Profile Writing Guidelines
The purpose of a job profile is to define, at a high level, the function, accountabilities and requirements of a position. Pre-approved profiles for many of the common positions in government can be found in the Job Store. When hiring for a new or vacant position, using one of these in unaltered form or adding to it means you do not need to submit the profile for classification review.
Submit the profile for classification review if
- You create a profile from scratch using the Job Profile template (DOCX, 400KB)
- You remove anything from the required accountabilities of a Job Store profile
- You want to re-classify a position that is currently occupied by an employee
Sections of a Job Profile
For an existing position, the position number should be in your organization chart. If you can't find it, contact AskMyHR for assistance.
Newly created positions that have not used one of the pre-classified Job Store profiles need to be classified.
The name of your ministry, division and branch.
Describe the purpose of the position. This should be a concise statement that sums up the role in one or two short sentences.
Use action words to describe what the position is expected to deliver and to whom it is accountable.
List the minimum qualifications—education, experience, knowledge, skills and abilities—the applicant needs to possess and any special requirements of the job. Credentials that are not absolutely mandatory should include an "or equivalent" statement to accommodate qualified candidates who have taken alternate career development paths.
These are the qualities the applicant needs to possess to be successful in the position. Browse the index of competencies.