Applicant Inventories - Information for Managers

An applicant inventory is a pool of pre-qualified, partially assessed applicants. An applicant inventory streamlines the recruitment experience for hiring managers and applicants. An applicant inventory may be used to fill regular, auxiliary, and temporary job opportunities.

Features of an Applicant Inventory

  • Expedited way to fill vacancies
  • Standardized and streamlined screening, testing and assessments
  • Pre-qualified, partially assessed applicants ready to be considered for your vacancy
  • Inventory replenishment on an "as needed" basis to ensure quantity and quality of applicants

When you submit a hiring request form to hire from an established inventory, a recruiter will contact you to discuss your hiring needs. A recruiter will work with you to determine the most effective option to fill your vacancy.

Methods for Filling Inventory Vacancies


The recruiter will work with you to create your job posting. The opportunity will be advertised on the BC Public Service Job Opportunities website. All inventory members that apply to your posting will be your prospective applicants. After the closing date, you’ll receive a summary of applicants and, if applicable, the questionnaire responses. You’ll conduct screening and any additional assessments as you would in any advertised competition. This may include a written assignment and/or interviews, reference checks, and years of continuous service calculation (if applicable).

Secondary Application

The recruiter will work with you to advertise your vacancy to inventory members. The opportunity will be advertised using an email invitation to complete the secondary application. Inventory members interested in the opportunity will complete a secondary application through their resume profile. You’ll receive a summary of applicants, their secondary application responses, and their assessment results. Applicants who are fully assessed (screening, assessment, and interviews completed prior to becoming an inventory member) will only require the completion of past work performance checks and consideration of years of continuous service in order to make the final hiring decision.

Frequently Asked Questions

Get answers to frequently asked questions about applicant inventories.

Visit the Applicant Inventories web page to see a listing of all inventories.

Where an inventory is established (e.g., Clerk 9), it may be a requirement to fill permanent and temporary appointments greater than seven months from inventory.

Current regular and auxiliary employees must be inventory members to be considered for inventory opportunities.

Typically, an inventory includes both internal and external candidates.

You’ll be able to view candidates who apply for your position in the Recruitment Management System. You can’t view all inventory members; you can only view the members that applied to your posting.