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Applicant inventories: information for managers

Last updated on April 3, 2024

For hiring managers, applicant inventories are designed so applicants only need to apply once to be considered for multiple job opportunities in the BC Public Service.

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What's an applicant inventory?

An applicant inventory:

  • Is a pool of pre-qualified, partially assessed applicants
  • Streamlines the recruitment experience for hiring managers and applicants
  • May be used to fill regular, auxiliary and temporary job opportunities

Features of an applicant inventory

An applicant inventory:

  • Is an expedited way to fill vacancies
  • Offers standardized and streamlined screening, testing and assessments
  • Provides pre-qualified, partially assessed applicants ready to be considered for your vacancy
  • Provides replenishment on an 'as needed' basis to ensure quality and quantity of applicants

When you submit a hiring request form to hire from an established inventory, a recruiter will contact you to discuss your hiring needs. A recruiter will work with you to determine the most effective option to fill your vacancy.

Methods for filling inventory vacancies

Posting

  • The recruiter will work with you to create your job posting
  • The opportunity will be advertised on the BC Public Service job postings website
  • All inventory members that apply to your posting will be your prospective applicants

After the closing date, you’ll receive a summary of applicants and, if applicable, the questionnaire responses.

You’ll conduct screening and any additional assessments as you would in any advertised competition. This may include a written assignment and/or interviews, reference checks and years of continuous service calculation (if applicable).

Secondary application

  • The recruiter will work with you to advertise your vacancy to inventory members
  • The opportunity will be advertised using an email invitation to complete the secondary application
  • Inventory members interested in the opportunity will complete a secondary application through their resume profile

You’ll receive a summary of applicants, their secondary application responses and their assessment results.

Applicants who are fully assessed (screening, assessment and interviews completed prior to becoming an inventory member) will only require the completion of past work performance checks and consideration of years of continuous service in order to make the final hiring decision.

Frequently asked questions

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Where can I find information about active applicant inventories?

Visit the applicant inventories page to see a listing of all inventories.

 

Do I have to use applicant inventories?

Where an inventory is established, it may be a requirement to fill permanent and temporary appointments greater than 7 months from the inventory.

 

I have an open position and one of my current employees wants to apply. Must they be an inventory member?

Current regular and auxiliary employees must be inventory members to be considered for inventory opportunities.

 

Do inventories include internal and external candidates?

Typically, an inventory includes both internal and external candidates.

 

How can I see who has applied to my position?

You’ll be able to view candidates who apply for your position in the recruitment management system (IDIR restricted). You cannot view all inventory members, you can only view the members that applied to your posting.