Records Management Systems
Government and the broader public sector use recordkeeping systems to manage records throughout their life cycle. These systems are developed according to ARCS, ORCS and other approved information schedules to ensure records are properly accounted for.
While not all organizations use a formal records management system, it is recommended as it greatly improves the records management process and sets organizations up to more easily comply with the requirements of the Information Management Act.
There are two main records management systems:
- EDRMS TRIM (Enterprise Document and Records Management System)
- CRMS (Corporate Records Management System)
TRIM is a records management system used for managing physical and electronic records. It’s the government standard and provides a full range of recordkeeping functions.
Learn how to use it with TRIM training and user guides.
Getting Started with TRIM
Any B.C. government ministry or program area can use TRIM to manage their records. TRIM helps with:
- To control or manage growth of electronic records
- Overfull email inboxes
- Unorganized LAN or SharePoint storage
- Storage issues for paper records
If you want to start using TRIM to manage all or some of your office’s records, contact Government Records Service for expertise and support through the entire process.
The following resources explain how using TRIM could benefit your organization:
- Memo from Government CIO confirming TRIM as government standard (PDF)
- TRIM Implementation Flowchart (JPEG)
- TRIM Presentation - High level overview of TRIM (PPT)
- Sample TRIM Implementation Project Charter for Electronic Records (PDF)
- Sample TRIM Implementation Project Charter for Physical Records (PDF)
- Sample TRIM Implementation Project Plan for Electronic Records (PDF)
- Sample TRIM Implementation Project Plan for Physical Records (PDF)
- Request for Proposal (RFP) (PDF)
CRMS is a legacy records management system used for managing physical records. Some government and broader public sector organizations continue to use CRMS, but no new offices are starting with this system.
Learn how to use it with CRMS training and user guides.