Records Management Systems
Government and the broader public sector use recordkeeping systems to manage records throughout their life cycle. These systems are developed according to ARCS, ORCS and other approved information schedules to ensure records are properly accounted for.
While not all organizations use a formal records management system, it is recommended as it greatly improves the records management process and sets organizations up to more easily comply with the requirements of the Information Management Act.
EDRMS Content Manager is a records management system used for managing physical and electronic records. It’s the government standard and provides a full range of recordkeeping functions. It is the latest version of government's standard EDRMS.
Getting Started with EDRMS Content Manager
Any B.C. government ministry or program area can use EDRMS Content Manager to manage their records. EDRMS Content Manager helps with:
- Controlling or managing growth of electronic records
- Overfull email inboxes
- Unorganized LAN or SharePoint storage
- Storage issues for paper records
If you want to start using EDRMS Content Manager to manage all or some of your office’s records, contact Government Records Service for expertise and support through the entire process.
The following resources explain how using EDRMS Content Manager could benefit your organization:
- EDRMS Implementation Readiness
- EDRMS Government Standard (PDF)
- EDRMS New User Access Request Form (PDF)
- EDRMS Instructions for filling in New User Access Request Form (PDF)
- EDRMS Modify User Access Request Form (PDF)
- EDRMS Instructions for filling in Modify User Access Request Form (PDF)
CRMS is a records management system used for managing physical records by some government and broader public sector organizations.
CRMS will be retired by January 2022; CRMS migration and retirement activities are underway. FAQs will be updated regularly; if you have questions you'd like added, please let us know.
- Transitioning from CRMS to EDRMS Content Manager
- CRMS Migration and Retirement FAQ #1 (2020-03-10)
- CRMS Migration and Retirement FAQ #2 (2020-05-05)
- CRMS New, Modify & Deactivate User Access Request Form (PDF)
- CRMS Instructions for Filling in User Access Request Form (PDF)
- CRMS Training and User Guides
CLIFF is a corporate correspondence tracking system used by Ministry offices to track high volumes of executive correspondence. CLIFF does not manage the records lifecycle. Government Records Service works closely with the CLIFF Community to advise on information management best practices for records created in CLIFF.
For more about CLIFF, see http://www.clifftracking.com/cliff/home