More topics

1100 - Expenditure Control, General

Last updated on January 23, 2017

Records relating to the analysis, review, and reconciliation of ministry and agency expenditures and commitments, including chargebacks and liabilities (e.g., contingent liabilities such as guarantees and indemnities and leave liabilities such as retirement and vacation entitlements due to employees), not shown elsewhere in this primary block. 

Record types include correspondence and reports.

For accounts payable, see secondary 925-20.
For budget development, see primary 1000.
For chargeback transactions, see primary 1050.
For contracts, see primary 1070.
For grants, contributions, and other transfer payments, see primary 1150.
For loans, see the ORCS of the relevant program area.
For travel advances, see primary 940.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE 

Primary-Secondary Records Series OPR
  A SA FD
1100-00 Policy and procedures SO 7y DE
1100-01 General FY+1y nil DE
1100-30 Expenditure and commitment control files
(covers transfer of expenditures, central agency chargebacks, appropriation and commitment control, and commitment reports)
NOTE:  For administrative convenience, these records may be classified with other financial analysis and reconciliation files under secondary 920-20. 
NOTE:  Classify the reporting of actual and projected expenditures, commitments, chargebacks, and liabilities under primary 1180 with other period-end reports.		 FY+1y 6y DE

Previous | Next

OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Records Service at:

Office
250 387-3387
Email
GRS@gov.bc.ca