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405 - Project Management Support

Last updated on April 19, 2024

Records relating to project management support provided within ministries and agencies to internal business areas and program areas.  This involves developing project management methodologies, frameworks, tools, and templates; reviewing and evaluating groups of ministry/agency projects for adherence to project management principles and practices and recommending improved approaches and techniques; and reporting to senior management on the status and performance of all ministry/agency projects.

Record types include correspondence, templates, reports, and other types of records as indicated under relevant secondaries.

For projects, see primary 400.
For training, see primary 1735.

The ministry or agency OPR is the ministry/agency project management offices unless otherwise specified below.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
405-00 Policy and procedures SO nil DE
405-01 General CY+2y nil DE
405-02 Project performance reporting to senior management
SO = when no longer required for reference purposes
NOTE: This secondary covers reports, including key performance indicators (KPIs) submitted at regular intervals (e.g., monthly and quarterly) to senior management on the status and performance of ministry/agency projects.		 SO nil DE
405-20 Project management material development files
SO = upon development and release, or when cancelled
NOTE: This secondary covers material such as methodologies, frameworks, tools, and templates developed by ministry/agency project management offices.  Project management material received from the central project management agency is covered by secondary 195-45 B.C. central agency circulars/directives/manuals.		 SO 2y DE
405-30 Project management practice evaluation files
SO = upon completion of evaluation
NOTE: These records document the review and evaluation of ministry/agency projects for adherence to project management principles and practices, and may include recommendations for improved approaches and techniques.		 SO 2y DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

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Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca