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195 - Circular, Directive & Manual Development

Last updated on July 24, 2024

Records relating to the development of ministry/agency circulars, bulletins, directives, and administrative manuals.

This primary also covers circulars, directives, orders, and manuals received from central and external agencies that directly relate to the administrative function of the receiving office.

Records types include correspondence, circular letters, bulletins, directives, instructions, orders, and manuals.

For operational manuals, see the ORCS of the relevant program.
For technical and equipment operating and user manuals, see primary 700.

non-OPR NOTE: Offices will retain non-OPR copies of records for SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
195-00 Policy and procedures SO nil DE
195-01 General CY+2y nil DE
195-02 Cabinet directives SO+1y 2y SR
195-20 Internal circulars, bulletins, and directives SO nil DE
195-25 Administrative manuals
(covers the development of the manual, as well as the “original” or “official file copy” of the manual)
SO = upon manual completion or abandonment, and when no longer required for reference purposes		 SO 2y DE
195-30 Pre-2009 operational manuals - final
(covers “original” or “official file copy” of pre-2009 operational manuals that were classified under former secondary 195-30 Ministry operational manuals)
NOTE: Classify operational manuals since 2009 in the ORCS of the relevant program.		 SO 2y SR
195-35 Pre-2009 operational manual development files
(covers pre-2009 development files that were classified under former secondary 195-35 Development files for ministry operational manuals)
SO = upon manual completion or abandonment, and when no longer required for reference purposes
NOTE: Classify operational manual development files since 2009 in the ORCS of the relevant program.		 SO 2y DE
195-40 External (to B.C. government) circulars/directives
(covers “original” or “official file copy” of circulars, bulletins, directives, and other notices received from other governments and agencies)
SO = when information is updated		 SO nil DE
195-45 B.C. central agency circulars/directives/manuals
(covers circulars, bulletins, directives, manuals, and other notices received from B.C. government central agencies, e.g., instructions and forms for preparation of orders in council and Treasury Board submissions, accommodation manual, Queen’s Printer information bulletins, Comptroller General instructions, and taxation bulletins)		 SO nil DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Email
GIM@gov.bc.ca