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293 - Information & Privacy, Protection of Privacy

Last updated on April 18, 2024

Records relating to the collection, use, disclosure, and protection of personal information as regulated under section 26 to 34 of the Freedom of Information and Protection of Privacy Act (FOIPPA) (RSBC 1996, c. 165). This primary also relates to the identification and description of personal information banks, the correction of personal information, and the notification of correction of personal information. In addition this primary covers the development of privacy impact assessments as required under FOIPPA (s. 69[5]).

Records types include correspondence and reports.

For information security, see primary 470.
For information system documentation, see primary 6450.
For requests for information and related correction of personal information, see secondary 292-30 or 292-40.

The ministry or agency OPR is the information access office unless otherwise specified below.

non-OPR NOTE: Offices will retain non-OPR copies of records for SO nil DE

Primary-
Secondary		 Records Series OPR  
  A SA FD  
293-00 Policy and procedures SO nil DE  
293-01 General CY+2y nil DE  
293-02 Release of personal information CY+1y nil DE  
293-03 Use of personal information CY+1y nil DE  
293-04 Correction of personal information CY+1y nil DE  
293-05 Collection of personal information CY+1y nil DE  
293-20 Personal information banks SO 5y DE PIB
293-30 Requests to correct personal information
SO = when personal information has been updated, annotated, or request has been transferred to another public body
NOTE: Classify requests to correct personal information resulting from FOI requests on the appropriate file under secondary 292-30 or 292-40.		 SO 5y DE PIB
293-50 Protection of privacy issues
SO = when issue has been resolved, the information is no longer current, and/or the information is no longer required for reference purposes
DE = Records classified under this secondary can be destroyed because protection of privacy issues are sufficiently documented in executive records and central agency records under the Information and Privacy ORCS.		 SO 5y DE  
293-60 Privacy impact assessments
(also known as PIAs)
SO = upon disposition of records covered by the PIA or completion of a new PIA
NOTE: Privacy impact assessments are conducted to determine if new legislation, systems, projects, or programs meet the requirements of part 3 of the Act. For related legislation, system, project, and program files see primaries 140, 6450, and 400 respectively.		 SO+1y nil DE  

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
PIB – personal information bank

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca