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Data Entry Guidelines and Acceptable Documentation

Last updated on August 12, 2024

We are encouraging all schools to obtain a copy of legal documentation as issued in Canada upon the registration of a new student. Only under special circumstances will a foreign legal document be accepted.

The following list represents documentation that the Ministry will accept in order to change/update student demographic information. Please fax the student(s) document(s) along with their Personal Education Number to (250) 953-0450.

Birth Certificate

Image of a British Columbia Birth Certificate

OR

  • Vital Statistics Documentation
  • Court Orders

B.C. Identification Card

Sample of B.C. Identity Card

OR

Drivers Licence

Sample of Drivers Licence

BC Services Card
(Photo version only)

Sample of the BC Services Card

 

 

Permanent Resident Card

Sample Canadian Permanent Resident Card

OR

  • Certificate of Citizenship

Passport or Visa

Sample Canadian Passport

 

 

Documents Issued by Immigration Canada

Sample Documents Issued by Immigration Canada

 

 

 

The PEN program is governed by B.C.’s Freedom of Information and Protection of Privacy Act. This guarantees the privacy of information that is collected, regulates how it is collected and who has access to it.

Contact information

For more information about the PEN, contact the PENs Coordinator.