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Last updated on November 24, 2022

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Appendix 3 - Supplier admin responsibilities

In order to create and manage a supplier account within BC Bid, the Supplier Admin is responsible for completing the following activities:

Supplier admin responsibilities
Application	Responsibilities/Privileges
BCeID	Obtaining and activating the Business BCeID account Managing the business BCeID account Creating Business BCeID accounts for additional users
BC Bid	Self registration and onboarding of the supplier account Onboarding and activating additional users Paying for e-Bidding and notifications on behalf of additional users (they can also pay for themselves) Revoking and enabling e-Bidding privileges Deactivating additional users Relinquishing the supplier admin role Creating and Managing Supplier Sites Submitting Change Requests Updating contact information (changes from BCeID don’t update to BC Bid)

Appendix 4 - Additional user responsibilities

In order to be assigned to a supplier account, an additional supplier user is responsible for the following activities:

Additional user responsibilities
Application	Responsibilities/Privileges
BCeID	Contacting the Business Profile Manager to set up and activate a Business BCeID
BC Bid	Self registration of additional user account

Appendix 5 - Supplier role matrix

Supplier role matrix
	Supplier admin	Additional supplier user	BC Bid Help Desk
New Supplier Account registration – Business BCeID	Yes	No	No
New Supplier Site creation and registration	Yes	No	No
Validation and approval of new Supplier Account	No	No	Yes
Validation and approval of new Supplier Site	No	No	Yes
Additional supplier user activation	Yes	No	Yes
Revoking e-bidding privileges	Yes	No	Yes
Relinquishing Supplier Admin role to another user	Yes	No	Yes
Paying for Subscriptions on behalf of another user	Yes	No	No
Submitting a Change Request	Yes	No	Yes
Approving a Change Request	No	No	Yes

Appendix 6 (registration) - Supplier Legal Structure

When completing the Legal Structure drop-down box on Company Information page, use the following table to identify the structure.

Supplier Legal Structure
If your organization is registered in BCeID and/or BC Registries as…	…then in BC Bid, make this selection:
Proprietorship - AKA sole proprietorship, doing business as, firm, self-employed	Proprietorship (SP)
General Partnership - Excluding limited partnership (LP) and limited liability partnership (LLP)	Other legal form
BC Corporation - Name ends in Ltd, Ltée, Inc, Limited, Corporation, Corp or ULC	Corporation / Incorporated (CORP, INC)
BC Incorporated Society- A not-for-profit organization incorporated in BC	Other legal form
Extra Provincially Registered Company - AKA extraprovincial company, extra-pro, ex-pro	Other legal form
Extraprovincial Non-Share Corporation - An "Extraprovincial Non-Share Corporation" means a society or association, incorporated or otherwise, formed outside British Columbia. It does not include a society or association, incorporated or otherwise, formed to acquire profit or gain or, that has a capital divided into shares	Other legal form
Other - LP, LLP, non-registered society, association, charity, business registered outside Canada	Limited Liability Company (LCC, LC, Ltd. Co) or Limited Liability Limited Partnership (LLLP) or Limited Liability Partnership (LLLP) or Limited Partnership (LP)

Appendix 6 (responding) - Submission Progress and Submission Status

There are two areas where Suppliers can see the status of their submission. Each location has a different status list displayed.

Submission Progress: The Submission Progress is displayed in the Manage Submissions search. The status displayed are: Start, In Progress, and Submitted.

Submission Status: The Submission Status is displayed on the Submission History tab when viewing the opportunity. The status displayed are: In Progress, Received, Cancelled, Replaced, Non-admissible.

Supplier submission status
Submission Progress / Submission Status	Description
Cancelled	A Received Submission has been withdrawn. Withdrawn submissions are only visible when looking at the opportunity’s Submission History. If Start Submission was selected and a Submission was Withdrawn, there will always be an In Progress submission and you will still see the Cancel Submission button. You can select Cancel Submission to cancel an In Progress Submission, but Submissions with that status have not been received by the issuing organization and nor are they accessible. It does not change to Start, unlike when the issuing organization posts an amendment because you are within the same version of the opportunity.
In Progress	The Start Submission button has been selected. If the Start Submission button has been selected, there will always be an In Progress submission (including if a submission was withdrawn), unless the issuing organization has issued an amendment. If an amendment has been issued it will show Start. If Start Submission has been selected in BC Bid, but the Submission was prepared outside BC Bid and submitted via email or another method, then submission progress will remain In Progress within BC Bid.
Non-admissible	The Submission that had been received by the issuing organization was deemed to have failed a mandatory requirement and as such cannot progress to the evaluation stage
Received	An issuing organization has received your Submission. This is different to the Submitted status as it is when the Submission was actually received within BC Bid.
Replaced	A Submission that was received by the issuing organization that has been replaced by an updated Submission.
Start	The Start Submission button had been selected, but the opportunity was amended.
Submitted	A Submission was submitted to the issuing organization. This is different to the Received status as it indicates the Submission was submitted.

Commodity codes

Commodity Codes are discussed in detail in the Guides. Here are some additional resources.

Supplier videos

Supplier Registration (URL: https://youtu.be/stKZj50AbBY)
How to Manage Supplier Profile (URL: https://youtu.be/mHQ1Q_TxdmY)
How to Manage Subscriptions (URL: https://youtu.be/m0V847DJ1D8)
How to Manage Additional Contacts (URL: https://youtu.be/SWxUOuSn3M4)
How to Manage Additional Sites (URL: https://youtu.be/KR5yIngS3cw)
Responding to an Opportunity (URL: https://youtu.be/kHNOob0Xtvk)
Providing a Submission (Response Form) (URL: https://youtu.be/AiD3mF5cAic)
Providing a Submission (Pricing) (URL: https://youtu.be/bkMO1AeH_o0)
Exploring the Supplier Dashboard (URL: https://youtu.be/_iiHKTHK2Sc)
Commodity Codes (URL: https://youtu.be/h6180odg_5Q)

Guides

Supplier guide - Registration

Supplier guide - Account management

Supplier guide - Responding to an opportunity

Supplier quick reference guide - Registration and account management

Supplier quick reference guide - Responding to an opportunity

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