In order to create and manage a supplier account within BC Bid, the Supplier Admin is responsible for completing the following activities:
In order to be assigned to a supplier account, an additional supplier user is responsible for the following activities:
|Supplier admin||Additional supplier user||BC Bid Help Desk|
|New Supplier Account registration – Business BCeID||Yes||No||No|
|New Supplier Site creation and registration||Yes||No||No|
|Validation and approval of new Supplier Account||No||No||Yes|
|Validation and approval of new Supplier Site||No||No||Yes|
|Additional supplier user activation||Yes||No||Yes|
|Revoking e-bidding privileges||Yes||No||Yes|
|Relinquishing Supplier Admin role to another user||Yes||No||Yes|
|Paying for Subscriptions on behalf of another user||Yes||No||No|
|Submitting a Change Request||Yes||No||Yes|
|Approving a Change Request||No||No||Yes|
When completing the Legal Structure drop-down box on Company Information page, use the following table to identify the structure.
|If your organization is registered in BCeID and/or BC Registries as…||…then in BC Bid, make this selection:|
|Proprietorship - AKA sole proprietorship, doing business as, firm, self-employed||Proprietorship (SP)|
|General Partnership - Excluding limited partnership (LP) and limited liability partnership (LLP)||Other legal form|
|BC Corporation - Name ends in Ltd, Ltée, Inc, Limited, Corporation, Corp or ULC||Corporation / Incorporated (CORP, INC)|
|BC Incorporated Society- A not-for-profit organization incorporated in BC||Other legal form|
|Extra Provincially Registered Company - AKA extraprovincial company, extra-pro, ex-pro||Other legal form|
|Extraprovincial Non-Share Corporation - An "Extraprovincial Non-Share Corporation" means a society or association, incorporated or otherwise, formed outside British Columbia. It does not include a society or association, incorporated or otherwise, formed to acquire profit or gain or, that has a capital divided into shares||Other legal form|
|Other - LP, LLP, non-registered society, association, charity, business registered outside Canada||
Limited Liability Company (LCC, LC, Ltd. Co) or
Limited Liability Limited Partnership (LLLP) or
Limited Liability Partnership (LLLP) orLimited Partnership (LP)
Appendix 6 (responding) - Submission Progress and Submission Status
There are two areas where Suppliers can see the status of their submission. Each location has a different status list displayed.
Submission Progress: The Submission Progress is displayed in the Manage Submissions search. The status displayed are: Start, In Progress, and Submitted.
Submission Status: The Submission Status is displayed on the Submission History tab when viewing the opportunity. The status displayed are: In Progress, Received, Cancelled, Replaced, Non-admissible.
|Submission Progress / Submission Status||Description|
A Received Submission has been withdrawn. Withdrawn submissions are only visible when looking at the opportunity’s Submission History. If Start Submission was selected and a Submission was Withdrawn, there will always be an In Progress submission and you will still see the Cancel Submission button. You can select Cancel Submission to cancel an In Progress Submission, but Submissions with that status have not been received by the issuing organization and nor are they accessible. It does not change to Start, unlike when the issuing organization posts an amendment because you are within the same version of the opportunity.
The Start Submission button has been selected. If the Start Submission button has been selected, there will always be an In Progress submission (including if a submission was withdrawn), unless the issuing organization has issued an amendment. If an amendment has been issued it will show Start.If Start Submission has been selected in BC Bid, but the Submission was prepared outside BC Bid and submitted via email or another method, then submission progress will remain In Progress within BC Bid.
|Non-admissible||The Submission that had been received by the issuing organization was deemed to have failed a mandatory requirement and as such cannot progress to the evaluation stage|
|Received||An issuing organization has received your Submission. This is different to the Submitted status as it is when the Submission was actually received within BC Bid.|
|Replaced||A Submission that was received by the issuing organization that has been replaced by an updated Submission.|
|Start||The Start Submission button had been selected, but the opportunity was amended.|
|Submitted||A Submission was submitted to the issuing organization. This is different to the Received status as it indicates the Submission was submitted.|
Commodity Codes are discussed in detail in the Guides. Here are some additional resources.
- Online search tool for United Nations Standard Products and Services Code (UNSPSC)
- Information about United Nations Standard Products and Services Code (UNSPSC) (Buyandsell.gc.ca)
- Mapping of Goods and Services Identification Number to United Nations Standard Products and Services Code (Govt of Canada)
- Supplier Registration (URL: https://youtu.be/stKZj50AbBY)
- How to Manage Supplier Profile (URL: https://youtu.be/mHQ1Q_TxdmY)
- How to Manage Subscriptions (URL: https://youtu.be/m0V847DJ1D8)
- How to Manage Additional Contacts (URL: https://youtu.be/SWxUOuSn3M4)
- How to Manage Additional Sites (URL: https://youtu.be/KR5yIngS3cw)
- Responding to an Opportunity (URL: https://youtu.be/kHNOob0Xtvk)
- Providing a Submission (Response Form) (URL: https://youtu.be/AiD3mF5cAic)
- Providing a Submission (Pricing) (URL: https://youtu.be/bkMO1AeH_o0)
- Exploring the Supplier Dashboard (URL: https://youtu.be/_iiHKTHK2Sc)
- Commodity Codes (URL: https://youtu.be/h6180odg_5Q)