Vendor Portal

Vendor Portal is an online platform created by the BC Wildfire Service (BCWS) for suppliers to manage contracts, personnel, equipment, and groups. It also allows for the electronic submission of daily time reports.

BCWS relies heavily on its suppliers and wants them to have control over managing their resources. Signing up digitizes supplier interactions into a centralized portal, particularly for managing heavy equipment.

Once your company is registered with BC Wildfire Service and an agreement has been established, the BCWS procurement team will send you an invitation to the vendor portal application via email.

This email contains an invitation link to the Vendor Portal, which expires in 30 days. Make sure you have an active BCeID account to log in. For assistance, refer to the Training Video or page six of the Heavy Equipment Supplier guide. 

If 30 days have passed, contact BCWS.CWSContracts@gov.bc.ca to receive another invitation link. 

Heavy equipment suppliers: If you spot an error in your Vendor Portal profile, please contact your local Fire Centre procurement team via email to request necessary modifications.

Personnel suppliers: If you spot an error in your Vendor Portal profile, please contact BCWS.CWSContracts@gov.bc.ca. 

To create an eDTR, log in to the Vendor Portal, go to 'Time Reports' from the dashboard, select 'My Time Reports,' then click 'New Time Report.' For guidance, refer to the Training Video or page 19 of the Heavy Equipment Supplier guide.

The quickest way to reach the Vendor Portal Team is by emailing us directly at BCWS.ResourceManager@gov.bc.ca. Questions regarding the management and approval of functions for personnel suppliers can be directed to BCWS.VendorPortal@gov.bc.ca. 

• Admin: Can invite new users, manage users, and change roles for employees in the application.
• Authorized Representative: Can authorize submitted time reports.
• Viewer: Has read-only access to view service requests or daily time reports.
• Personnel: Can enter daily time reports, submit them for authorization, and create equipment profiles.

Yes, re-registration of equipment is mandatory each fiscal year. The BCWS procurement team requires all contractors to submit a new Equipment Rental Sheet (FS101) and Equipment Rental Agreement annually to ensure compliance with BCWS standards for the upcoming year.

A BCeID is like a digital ID card for a company. It lets employees from a private company in British Columbia do business online with the Province of British Columbia.

To register a BC company, go to the BCeID registration website. You can find step-by-step instructions on how to do this here: How to Register for a Business BCeID as a BC Company.

If your company is from outside BC, you can also register on the BCeID registration website. Find step-by-step instructions here: How to Register for a Business BCeID as an Extra-Provincial Company.

No, each business only needs to register once. But you can create extra accounts for other people in your business who need to use online services.

Log in with the main account used to register with BCeID or a Business Profile Manager user. Then, click "Manage Account" on the top right. Choose "Business BCeID Accounts" and click "Add New Account". You can find more details on page 19 of the BCeID Account and Profile Management Guide. 

The BCeID Help Desk is open Monday to Friday, except for holidays, from 7:30 am to 5 pm Pacific Time / 8:30 am to 6 pm Mountain Standard Time.

• Toll-free in Canada and the USA: 1-888-356-2741
• Within the Lower Mainland or outside Canada and the USA: 604-660-2355
• Contact us using our online form. 

Yes. It expires two years from the time it was created or last changed.

At the screen where you log in, click “Forgot your user ID or password?” You’ll be taken to a screen where you can reset your password or find your user ID.

Business users can contact their Business Profile Manager(s) or Business Account Manager(s). You can find their contact info in the BCeID Business Directory 

During registration for a Business BCeID, you’ll be asked for certain information depending on the type of business and how or if it’s registered. The BCeID registration system will try to verify the business information automatically. Learn more about verifying a business.

The Business BCeID Account Management Guide explains how to use the account management tool for tasks like:

• creating new accounts for your employees
• assigning roles to accounts
• activating subscriptions to online government services
• updating business information
• setting preferences for sharing contact information with other businesses

This person manages all aspects of the Business BCeID. They can add or remove users, update business info, activate subscriptions, and more. Usually, the person who registers for the Business BCeID is the BPM, but others can be assigned this role. Check the BCeID Account Management Guide for details.

This role can do things like adding or removing users or resetting passwords. The Business Profile Manager assigns this role to one or more people. Check the BCeID Account Management Guide for details.