Forms

Organizations interested in interfacing with health information exchange (HIE) systems managed by the BC Ministry of Health (HLTH) must submit the necessary forms (as described in Volume 1  of the conformance standards).

The applicability of each form will depend on the application type and the HIE system.

Each form within the conformance and integration process will be discussed and clarified through engagement with the ministry’s Conformance, Integration & Standards (CIS) team.

The following table details describe each form in relation to the conformance and integration process and provide links to each form:

Vendor Inquiry & Registration

Form	Description
Request for Integration Services (RIS) – HLTH 4637-8112 2024/10/08 (PDF, 770KB)	This form is submitted by the software organization acknowledging they have read the conformance standards and are ready to discuss the integration approach with the ministry.
Vendor Discovery Session (VDS) Questionnaire – HLTH 803 2025/01/22 (DOCX, 73KB)	This form is submitted by the software organization to provide further detail in preparation for meeting with the ministry regarding the integration request.

Vendor Design & Development

Form	Description
Vendor Participation Agreement (VPA) – HLTH 4631 2024/10/08 (PDF, 919KB)	Software organizations must sign a VPA prior to being granted access to ministry environments; and should consult their own legal counsel.
​Privacy and Security Conformance Gap Analysis – HLTH 804 2024/10/17 (XLSX, 184kb)	This form must be completed by the software organization to identify any privacy and security gaps.  This will be used by the ministry to determine if the application meets the requirements to integrate with ministry HIE systems.
Privacy and Security - Conformance Information Request - HLTH 802 2024/10/08 (DOCX, 69kb)	This form provides additional information and context for the ministry.
Privacy and Security - Cloud Security Schedule Vendor Assessment - HLTH 801 2022/11/03 (DOCX, 80kb)	This form is only required if the organization uses cloud hosting.  It provides information to the ministry about security controls covered in the software organization's contract with the respective cloud service provider.

Conformance Testing

Form	Description
Conformance Initiation Notice (CIN) – HLTH 4636-8111 2024/10/08 (PDF, 762KB)	This form is submitted once the organization has completed application development and is ready to proceed with conformance testing and evaluation by the ministry.  Conformance testing will include both self-testing and formal conformance testing.  All conformance testing will be conducted in a dedicated conformance environment.
PharmaNet API Gateway Self-Testing Checklist – HLTH 4630 2023/02/21 (PDF, 138KB)	This form is submitted by the organization once development for the PharmaNet API has been completed and they are ready to proceed with conformance self-testing with the ministry.

Production Deployment / Ongoing Maintenance

Form	Description
Applications for Access to Provincial Health Systems and/or Online Services	Requests for user access to Provincial health systems (e.g., MSP Direct, PharmaNet, Provider and Location Registry, Provincial Client Registry) and/or online services (i.e., Provincial Clinical Viewers including CareConnect and Fraser Health’s “UCI”) must be approved by the system owner or administrator and meet all requirements (e.g., signed agreements).
Application Release Assessment (ARA) – HLTH 4635-8110 2025/03/26 (PDF, 807KB)	Software organizations must complete and submit the ARA prior to implementing future changes to the application (e.g., application releases, service upgrades or training) in production.  This will be reviewed by the ministry to determine if any conformance testing will be required.

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