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545 - Building Design & Construction Projects

Last updated on July 24, 2024

Records relating to the planning, implementation, completion, and close-out of building design and construction projects.

Record types include correspondence, project charters, meeting agendas and minutes, agreements and approval documents, and plans and drawings.

For contracts, see primary 1070.

The ministry or agency OPR is the facilities management offices or equivalent unless otherwise specified below.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
545-00 Policy and procedures SO nil DE
545-01 General
(covers records of a general nature that relate to the construction of new buildings, facilities, and structures, and to the major renovation or expansion of existing structures)		 FY+1y nil DE
545-20 Construction projects - centrally managed
(covers construction of new structures and major expansion and/or renovation of existing structures)
SO = upon project completion or cancellation, and when ministry/agency vacates the property
DE = Centrally managed construction project files will be destroyed because records documenting these functions are fully retained from the central agency through the Accommodation and Real Estate Services ORCS.
NOTE: Alternatively for administrative convenience, these records may be filed on the relevant property file under secondary 525-30.		 SO 2y DE
545-40 Construction projects - not centrally managed
(covers projects solely managed by the ministry or agency (e.g., not by the central real estate agency))
(includes case files relating to construction of new structures and the major expansion and/or renovation of existing structures)
SO = when property is sold or lease is terminated and property vacated, and upon expiry of applicable warranties
7y = The retention period is based on the six-year limitation period for commencing an action arising from economic loss under the Limitation Act (RSBC 1996, c. 266, s. 3).		 SO 7y DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

FY – fiscal year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Email
GIM@gov.bc.ca