700 - Equipment & Supplies, General

Records not shown elsewhere in the equipment and supplies section which relate generally to ministry/agency acquisition, maintenance, and repair of equipment and supplies in compliance with the Province’s asset management and procurement policies and directives.

Record types include correspondence, forms, work orders, and reports.

NOTE: Only records that cannot be classified in a more specific primary or secondary may be classified under this primary.

For asset inventories and surplus disposals, see primary 705.
For contracts, see primary 1070.
For equipment-related accident and incident investigations, see primary 110.
For purchase requisitions and orders, see primary 825.
For sign-out records, see secondary 470-03.

non-OPR NOTE: Offices will retain non-OPR copies of records for: SO nil DE

Primary-Secondary Records Series OPR
700-00 Policy and procedures SO nil DE
700-01 General FY+1y nil DE
700-02 Equipment and supplies subject files
(covers subjects relating to dress regulations; ergonomic standards; fencing; first aid and survival kits; building and cleaning maintenance; clothing and uniforms; fuel performance, procurement, and types; general information about vehicles; rental rates; reports and lists relating to equipment, vehicle, and stationery; signs; and suppliers)
SO nil DE
700-20 Equipment and supplies history files
(covers clothing issued to employees; equipment and supply history files; equipment requests/loans/renewals; guarantees and warranties; justification and supply reports; procurement, issue and use of telecommunication equipment and supplies; repairs and maintenance; and technical and operating manuals)
SO = upon replacement or disposal of equipment
3y = The retention period is based on the two-year limitation period for commencing an action arising from property damage or personal injury under the Limitation Act (RSBC 1996, c. 266, s. 3), plus one year for the service of documents.
SO+1y 2y DE

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