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105 - Administration, Ministry or Agency Organization

Last updated on April 18, 2024

Records relating to the organization, reorganization, roles and responsibilities of ministries and agencies, including their subordinate units (e.g., divisions, branches, departments, districts, and regions).

Record types include correspondence, reports, and organization charts.

For goal-setting, objectives, and performance, see primary 400.
For projects, see secondary 400-40.
For staffing projections and planning, see primary 1580.

non-OPR NOTE: Offices will retain non-OPR copies of records for SO nil DE

Primary-Secondary Records Series OPR
  A SA FD
105-00 Policy and procedures SO nil DE
105-01 General CY+2y nil DE
105-02 Organization charts and organization histories
OPR = office responsible for creating the ministry’s or agency’s organization charts and organization histories
NOTE: All other offices may either apply the non-OPR retention period to these records, or classify them under secondary -20.		 SO nil FR
105-20 Ministry/agency organization files
(covers organization, reorganization, administrative history, regionalization, consolidation and responsibilities of ministries and agencies, including divisions, branches, regions, and offices)
SO = when organization and/or responsibilities change, and when no longer required for reference purposes
DE = These records can be destroyed upon authorization of the Government Information Management Specialist (team) or Ministry Records Officer because information concerning significant ministry and agency organization is retained by the government archives under secondary -02.		 SO nil DE

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OPR – office of primary responsibility

A – active
SA – semi-active
FD – final disposition

CY – calendar year
nil – no retention period
SO – superseded or obsolete
y – year
DE – destruction
FR – full retention

Resources

Learn how government records are managed:

Contact information

For general inquires, contact the Government Information Management (GIM) Branch at:

Office
250 387-3387
Email
GRS@gov.bc.ca